Project Proposal Form
Arab Partnership Programme Fund
March 2011
Project bidders: complete Section A and Annex 1, (Activity Based Budget). Read Section
B. Refer to Arab Partnership Programme Strategy and Project Proposal Form Guidance.
Post Project Officers: complete section B.
Section A: Bidder Proposal
Before completing this form you must speak to the FCO Post Project Officer (PPO) in
the target country/countries to check whether your project may in principle be viable.
We will only accept proposals submitted via FCO PPOs.
PPO you have discussed your project with:
A1: Basic Information
Project Title
(Short)
Countries covered
Specify AP Priority Theme
(see AP Programme Strategy themes)
Cost to FCO (GBP)
£
How costs will be divided per
FY 2011/12
£
Financial Year (1 April – 31 March)*
FY 2012/13
£
Total Cost of Project? (FCO/other donors (GBP)- see section A.4)
£
Project Start Date (dd/mmm/yy)
End Date
*for 2-year projects only (Nb. AP cannot guarantee funding for Year 2)
A2: Project Purpose and Outputs
Purpose
Indicator
Baseline
Target
Source of
Anticipated
What will be
What is the situation
Include target
information
change/ benefit
measured?
before the project
level of
Where/ how will
the project will
starts?
indicator for
you obtain
achieve through
year 1 (and 2, information?
activities and
if 2 yr project)
outputs
Outputs*
Indicator
Baseline
Target
Source of
Specific, direct
information
deliverables of
the project
1.
2.
3.
*(Minimum 1, maximum 3 outputs)- Projects below £50K need one main output only.
1
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Main Activities
1
List the activities planned to
deliver the outputs.
2
3
Who are the beneficiaries of your Project?
Background
(250 words max). Include the context, need and how this project fits in with existing activity.
Does the project have local or host government support and engagement? Briefly describe. (1 paragraph max)
A3: Project Risk Analysis
Risk
Likelihood* Impact*
Management
1.
2.
3
4.
5.
6.
7.
8.
*Indicate High/Med/Low
A4: Project Budget
Has funding for this project been sought from other donors (EU, DfID, or other countries), private
institutions or co-funding with the host government?
YES/NO
If no, why not?
If yes, please
Name of organisation?
complete…
Do you know the outcome?
Briefly describe the position
Type (e.g. in kind or budget)
If budget, amount
A5: Implementing Organisation(s)
Name of Implementing Organisation
1
Main Contact Name
Email
Phone
2
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Name of Implementing Organisation
2
Main Contact Name
Email
Phone
Is the implementer a UK-based Third Sector organisation?
YES/NO
If “Yes”, how does implementing organisation define itself?*
* (1) Charity; (2)Voluntary/community sector organisation; (3)Social Enterprise; (4)Mutual; (5) Cooperative.
How will the Implementing Organisation manage the project? (include staff, work with local partners,
budget management, capacity in-country etc.)
A6: Project Stakeholders
(e.g. Government, media, other NGOs, academics, other donors, etc.)
Stakeholder
Interest
Engagement Strategy
1.
2.
3.
4.
5.
A7: Sustainability
(how will the project ensure benefits are sustained after the project has come to a close?)
A8: Monitoring & Evaluation
How will the project be monitored and evaluated? Who will do this? When /how often? How will
beneficiaries be involved?
The project completion report is due up to 3 months after the project’s end - linked to final
payment.
Signature:
(I confirm that all relevant budgetary details have been submitted with this bid and I am
content for this bid to now be considered by the FCO Arab Partnership Programme Board)
Name:
Position:
3
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Section B: Further Information - To be completed by Post
B1: Post Project Officer (PPO) Details:
Post
Country
Main contact Name
Job Role (e.g. Project Manager / Officer)
Email Address
Phone Number
B2: FCO Objectives
Foreign Policy Priority
*
Fund/Programme
Arab Partnership Programme Fund
Country Business Plan Objective
*Select only one from the following FCO Foreign Policy Priorities:
1) Safeguard Britain’s national security by countering terrorism and weapons proliferation, and working to reduce
conflict.
2) Build Britain’s prosperity by increasing exports and investment, opening markets, ensuring access to
resources, and promoting sustainable global growth.
3) Support British nationals around the world through modern and efficient consular services.
or > Strengthening the rules based international system in support of our values.
B3: Institutions
Give Post’s assessment of the implementing organisation’s capacity (including in-country) to deliver
the project (1 paragraph max). Mention any partnerships with local organisations.
Give Post’s assessment of local or host government support for the project and the level of
participation of beneficiary groups in planning the project (2 sentences)
B4: Project Risk Analysis
Risk
Likelihood* Impact*
Management
1.
2.
3
4.
5.
6.
7.
*Indicate High/Med/Low
B5: Procurement
External Contracting and Procurement - larger projects (over €125,000) should be in line with EU
purchasingguidelines
.http://www.ogc.gov.uk/procurement_policy_and_application_of_eu_rules_eu_pr
ocurement_thresholds_.asp. FCO Corporate Procurement Group can advise further.
Have you considered EU thresholds for the project (these might be subcontracts within the project)?
YES/NO
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B6: Cross Cutting effects of the project
Does the project have any cross cutting effects? eg Environment, Human Rights and Diversity?
If there is a serious risk of Human Rights (HR) violations
1.
occurring as a result of the delivery of this project, specify
2.
those HR violations: (If none mark “none”)
Describe the evidence base used to identify and assess
1.
the above risk (if in doubt as to whether it is appropriate to
2.
name a source, consult AP Programme Team)
How would the risk of those HR violations be mitigated
1.
2.
B8: Post Comments Log
Date
Comment
B9: Programme Team Comments
Date
Comment
B10: Programme Panel Comments
Date
Comment
1
2
3
4
5
6
7
8
9
Total
/100
5
ANNEX A – Project Proposal Form – Activity Based Budget (ABB)
1. Project Title:_________________________________________________________
2. How will you ensure that all procurement is fair and transparent and seeks Value for Money (VFM)?
3. Financial Year 1
Activity Activity
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Total
No.
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
Total
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
Add additional rows as necessary. All activities listed in section A2 of the Project Proposal Form must be included.