Guidance for individuals requesting information under the
Freedom of Information Act
The Freedom of Information Act 2000 gives you the right to request any informa-
tion held by the College which it has not already made available through its
publication scheme1. To help the College respond to your request as quickly as
possible, please use the following guidance.
1. Requests should be made in writing (by e-mail or post) wherever possible.
2. Enquirers should provide us with an address for correspondence.
3. To save time, please make your enquiry as specific as possible. We are happy to
offer guidance about the framing of enquiries.
4. The College recognises its obligation to answer your request within 20 working
days, as specified by the Act.
5. If the costs of locating and collating the information would exceed the maximum
limit set by the government of £450, then the College is not obliged to comply with
your request. We are happy to advise you on how to re-phrase and re-submit a
request to come under the £450 limit.
6. The Freedom of Information Act gives you the right to access information, but not
to obtain specific documents. In answering an enquiry, we may provide you with
copies of documents which contain the information you have asked for, or we may
provide a summary of that information. We are not obliged under the Act to
provide specific documents.
7. If we intend to charge a fee, we will notify you as soon as possible after receiving
your request. We will proceed with your enquiry once we have received your fee
and respond within 20 days, less the time that it has taken to issue you with the
8. The College is not required to release information to which an exemption in the Act
legitimately applies. However, we will explain to you why we have decided not to
release information that we believe to be exempt.
9. If you are not satisfied with the way that the College has dealt with your request,
please address your complaint to the Bursar, King’s College, Cambridge, CB2 1ST or
10. If the College is unable to resolve your complaint to your satisfaction, you have the
right under Freedom of Information Act 2000, section 50, to apply to the
Information Commissioner “for a decision whether, in any specified respect, a
request for information made by the complainant [ie yourself]
to a public authority [ie the College]
has been dealt with in accordance with the requirements of Part I
of the Freedom of Information Act 2000”. If you wish to exercise this right, you
should contact the Information Commissioner, Wycliffe House, Water Lane,
Wilmslow, Cheshire SK9 5AF
Information about making a complaint can be found on the Commission’s website:
Freedom of Information Officer
King’s College, Cambridge
1 The College’s publication scheme is available online: https://www.kings.cam.ac.uk/about/accounts-legal/kings-college-cambridge-publication-scheme
Last updated 7 November 2019