INFORMATION COMPLIANCE TEAM
University Offices, Wellington Square, Oxford OX1 2JD
10 August 2021
Reply to request for information under the Freedom of Information Act
Email of 12 July 2021
Please could you provide copies of all minutes of meetings held between Said Business
School and HS2Ltd for the years 2015 and 2016.
Dear Ms Colclough
I write in reply to your email of 12 July requesting the above information.
The Saïd Business School (SBS) has not held any meetings with HS2 Ltd in the years requested at which there
was central, ‘corporate’ representation from the SBS as an institution. SBS does not hold a central record of all
meetings attended by individual members of staff and so the only way to answer your request definitively would
be to survey all staff. However, given that SBS has over 400 employees, we estimate that the time required to
determine whether the information is held, and, if so, to locate and extract it, would exceed the maximum time
that a public authority is required to spend on a single request, namely, 18 hours. We are therefore refusing
your request under section 12 of the Freedom of Information Act (FOIA). Section 12 allows a public authority
to refuse a request for information if the authority estimates that the cost of complying with it would exceed
the ‘appropriate limit’ prescribed in the Freedom of Information and Data Protection (Appropriate Limit and
Fees) Regulations 2004 (the ‘Regulations’). The appropriate limit for universities is £450, which, because the
Regulations fix staff costs at £25 an hour, corresponds to a time limit of 18 hours or just over two working days.
The University is mindful of its obligation under section 16 of the FOIA to provide advice and assistance. It may
be possible to provide information up to the appropriate limit relating to meetings which have taken place
between specific individuals or departments within SBS. If you would like to submit a new request on this basis
please feel free to contact us. Further information on the structure and research of the SBS can be found here:
If you are dissatisfied with this reply, you may ask the University to review it, by writing to the Head of
Information Compliance at firstname.lastname@example.org.
A request for internal review should be submitted no later than
40 working days from the date of this letter. THE INFORMATION COMMISSIONER
If, after the internal review, you are still dissatisfied, you have the right under FOIA to apply to the Information
Commissioner for a decision as to whether your request has been dealt with in accordance with the FOIA. You
can do this online using the Information Commissioner’s complaints portal.
Yours sincerely Information Compliance Team