MINUTES OF A MEETING OF
UNRESERVED BUSINESS OF COUNCIL
5.30 P.M. ON WEDNESDAY 30 MAY 2018 IN
THE MEETING ROOM
Present:
The President (P), Vice-President (VP), Bursar (B), Senior Tutor (ST),
Professor H Chang (HC), Dr I Farnan (IF), Professor A Short (CAS), Dr
L Tantardini (LT), Dr E Rowe (EAR), GSB Vice-President (SK).
In attendance:
Minutes:
College Registrar
Apologies:
GSB President (TC),
The meeting was quorate.
C18.94
Declarations of Interest
No member declared an interest in relation to the business to be transacted
during the course of the meeting.
C18.95
Unreserved Minutes of the meeting held on 18 April 2018
The minutes were approved as a correct record of the business transacted and
evidence of the proceedings to which they relate. The President signed the
Minute Book.
C18.96
Matters Arising
The Bursar requested any outstanding Insurance declarations be returned to the
College Registrar.
C18.97
President’s Business
None
C18.98
Report of the Graduate Student Body
The GSB confirmed that they are planning a low-key party in the garden on 23rd
June in place of the cancel ed June Event. The GSB are to meet on Monday 4th
June to discuss. The President requested that the Bursar should be kept up to
date with any plans.
C18.99
Report of the Senior Tutor
The Senior Tutor gave an update on admissions; there have been 190 offers
made so far, with a target of 220. Applications have slowed, but are currently
ahead of the previous two years. There has been some pooling in certain subjects,
and the College has been asked to take more Part 3 Maths, MCL, and LLM
students. The Tutorial team are now in a monitoring phase, aiming to meet the
lower target whilst avoiding having too many students without accommodation.
C18.100 Current issues
Herschel Road
Cambridge CB3 9AL
Tel: +44 (0)1223 762180
Porters’ Lodge: +44 (0)1223 332360
xxxxx.xxxxxxx@xxxxxxxxx.xxx.xx.xx
Clare Hall is a registered charity (Number 1137491) www.clarehall.cam.ac.uk
MINUTES OF A MEETING OF
UNRESERVED BUSINESS OF COUNCIL
5.30 P.M. ON WEDNESDAY 30 MAY 2018 IN
THE MEETING ROOM
The Bursar gave an update on the following issues:
GDPR
The new General Data Protection Regulation (‘GDPR’) wil be in force, effective
from 25 May 2018. The College has undertaken a considerable amount of work
in preparation for the implementation of the Regulation, including audits of
personal data records by Department, raising awareness of Col ege staff including
a number of on-line training modules, drafting of Data Protection Statements and
related policies, identification of key personnel with responsibility for GDPR, and
advising individuals (including staff, Fel ows, students and Life Members) of their
rights as individuals regarding their personal data.
This work is now complete, and a dedicated section of the website went live on
25 May 2018. Included within the documentation on the website are the Col ege
policies and Data Protection Statements, as detailed below. Members of Council
are requested to access and review these documents through the Col ege website.
Council reviewed and approved the Col ege Data Protection Policy, and
the four other policies detailed above, to be effective from 25 May 2018;
Council reviewed and noted the related data protection statements;
Council approved the Office of Intercol egiate Services as the Statutory
Data Protection Officer for the Col ege, and,
Council approved the Bursar as the person within Col ege otherwise
responsible for data protection.
Council received the Easter T
e
Fel ow Web Editor’s Report rm report of the Felow Web Editor.
Council noted the contents of the above Report. Greater Cambridge Partnership busway proposals
As reported to the Governing Body on 2 May 2018, GCP have confirmed that
their preferred plan is stil for an off-road busway and that their preferred route is
Rifle Range Road.
The President and Bursar are in contact with interested parties, including
representatives of the University, col eges and local residents, and political
representatives, and are also following up the possibility of engaging a legal
specialist to advise.
The President and Bursar gave a verbal update on recent developments to
Council as fol ows:
A meeting takes place on 30th May of the Combined Authority. The Greater
Cambridge Partnership wil meet in July. The Col ege is trying to increase
awareness of the matter at a col ege and University level. The Bursar is to attend a
Herschel Road
Cambridge CB3 9AL
Tel: +44 (0)1223 762180
Porters’ Lodge: +44 (0)1223 332360
xxxxx.xxxxxxx@xxxxxxxxx.xxx.xx.xx
Clare Hall is a registered charity (Number 1137491) www.clarehall.cam.ac.uk
MINUTES OF A MEETING OF
UNRESERVED BUSINESS OF COUNCIL
5.30 P.M. ON WEDNESDAY 30 MAY 2018 IN
THE MEETING ROOM
meeting of the Coton and West Fields group in early June. The President raised
the issue at the recent Heads of House Dinner, where there was a good
discussion. The matter is now on the agenda for the Colleges’ Committee for
Saturday 2nd June.
The Bursar gave an update on the latest news from Historic England: Luke
Wormald is finalising his report and hopes there wil be a decision within the next
4 weeks.
Council noted the actions of the President and Bursar on behalf of the
College.
C18.101
Elections to Committes
The President reported on the proposals for Committee Membership 2018-19
Council: wil be dealt with at Governing Body.
Finance: Dr L Passmore has indicated that she is no longer able to serve on the
Finance Committee, creating one vacancy, for which Mr S Bourne has offered to
continue to serve. Professor A Short wil also serve.
OFC: Changes to take place according to Statutes.
Fel owship Committee: No change
Tanner and Ashby Committee: No change
Student Compaints Committee: No change
Archive Advisory Group: No change
Art Committee: Mary Ealden has offered to serve on the Art Committee.
Development Committee: Professor A Short’s appointment as Vice President
would create one vacancy, Ms. H Pennant, Dr J Cama, have offered to serve and
Professor A Blake has been asked.
Environment Committee: No change
Gardens Advisory Group: Dr A Street no longer able to serve. Professor A
Short to chair.
Health & Safety Committee: No change
Music: Dr J Thurlow to serve
Social Events Committee: Dr Tantardini wishes to resign as Chair, and Dr Yi
Feng wishes to resign, creating two vacancies and expressions of interest are
requested. Dr K Muller-Johnson has volunteered to serve and expressions of
interest are requested. The President wil ask Dr T Tate whether she would be
willing to chair.
Visiting Fellows will be invited to join this Committee when they join the College.
Stewardship Committee: Mr S Bourne wil step down as Chair and Professor R
McMahon has been asked to replace him. Dr S Recchia has agreed to serve. Dr
A Mather resigned during the year, creating a vacancy – expressions of interest
are sought.
Publications Committee: Dr A Street, Ms H Pennant, the Senior Tutor and Mr
Herschel Road
Cambridge CB3 9AL
Tel: +44 (0)1223 762180
Porters’ Lodge: +44 (0)1223 332360
xxxxx.xxxxxxx@xxxxxxxxx.xxx.xx.xx
Clare Hall is a registered charity (Number 1137491) www.clarehall.cam.ac.uk
MINUTES OF A MEETING OF
UNRESERVED BUSINESS OF COUNCIL
5.30 P.M. ON WEDNESDAY 30 MAY 2018 IN
THE MEETING ROOM
Du Plessis have al indicated their wish to resign from the Publications
Committee, creating three vacancies for which expressions of interest are
requested, particularly from those with a knowledge or interest in
communications and social media. The President wil approach Dr J Rivest.
Minutes of Committee Meetings
C18.102
Finance Committee – matters arising:
• Review of rents and other charges
• Budget monitoring to March 2018
• Proposed budget 2018 / 19
• Insurance renewal
• Indicative costs for development of 4HR
Stewardship Committee
Publications Committee
Health & Safety Committee
Council received and approved the Minutes of Committee Meetings
C18.103
Any Other Business
Council thanked Ms S Krum and Mr T Coorens for their attendance at
Council meetings this year.
C18.104
Date and time of next meeting: 3 Oct 2018 (tbc by Governing Body) in the
College Meeting Room at 5.30pm
Herschel Road
Cambridge CB3 9AL
Tel: +44 (0)1223 762180
Porters’ Lodge: +44 (0)1223 332360
xxxxx.xxxxxxx@xxxxxxxxx.xxx.xx.xx
Clare Hall is a registered charity (Number 1137491) www.clarehall.cam.ac.uk