JSP 510
International Defence Training
Part 2: Guidance
JSP 510 Pt 2 (V7.2 Feb 19)
Foreword
This Part 2 JSP provides guidance in accordance with the policy set out in Part 1 of this
JSP. It provides policy-compliant business practices which should be considered best
practice in the absence of any contradicting instruction. However, nothing in this document
should discourage the application of sheer common sense.
i JSP 510 Pt 2 (V7.2 Feb 19)
Preface
How to use this JSP
1.
JSP 510 is written for all those involved in the organisation, planning, resourcing,
marketing, administration and delivery of International Defence Training (IDT). It seeks to
explain MOD’s views on International Security Cooperation and describes how IDT
supports MOD’s objectives through Defence Tasks as set by Defence Strategic Direction
(DSD), as well as its place within the International Defence Engagement Strategy (IDES).
It explains the MOD Organisation, the various processes and responsibilities of the staffs.
The JSP is not designed to be a source document for the various courses and training on
offer, as this function is fulfilled by the IDT and Defence Academy training catalogues and
websites.
2.
The JSP is structured in two parts:
a.
Part 1 - Directive, which provides the direction that must be followed in
accordance with statute or policy mandated by Defence or on Defence by Central
Government.
b.
Part 2 - Guidance, which provides the guidance and best practice that will assist
the user to comply with the Directive(s) detailed in Part 1.
Further Advice and Feedback – Contacts
3.
The owner of this JSP is DE Strat ITP. For further information on any aspect of this
guide, or questions not answered within the subsequent sections, or to provide feedback
on the content, contact:
Job Title/E-mail
Project focus
Phone
<redacted>
ITP
<redacted>
<redacted>
ITP
<redacted>
ii JSP 510 Pt 2 (V7.2 Feb 19)
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Contents
Preface ......................................................................................................... ii
Glossary ...................................................................................................... iv
Useful Contacts ........................................................................................ viii
1 IDT Management .................................................................................... 1
Offers of Training ................................................................................ 1
Security Clearance ............................................................................. 1
United Kingdom Entry and Exit ......................................................... 3
Jurisdiction ......................................................................................... 6
Charging for Training ......................................................................... 6
Refunds and Cancellations ................................................................ 8
Reports and Returns .......................................................................... 9
2 Joining Standards ................................................................................. 11
Pre-Course Preparation ..................................................................... 11
English Language Standards ............................................................ 11
Medical Standards ............................................................................. 11
3 Student Administration ........................................................................ 14
Feeding .............................................................................................. 14
Accommodation ................................................................................ 15
Movement .......................................................................................... 16
Allowances ........................................................................................ 18
Healthcare ......................................................................................... 19
Managing Student Performance ...................................................... 20
Protocol ............................................................................................. 22
Health & Safety ................................................................................. 23
Annex A: LOTA Template .......................................................................... 26
Annex B: Visiting Forces Act .................................................................... 28
Annex C: English Language Standards and Training ............................. 30
iii JSP 510 Pt 2 (V7.2 Feb 19)
Glossary: Abbreviations
The abbreviations listed below are intended for use specifically within the terms of this
manual for dealing with International Defence Training matters.
ACDS
Assistant Chief of the Defence Staff
ACSC
Advanced Command and Staff Course
ADFELPS
Australian Defence Forces English Language Profiling System
AH
Assistant Head
ALOR
Advisory Level of Release
ARITC
Army Recruiting & Initial Training Command
BMEC
Basic Military English Course
BPSS
Baseline Personnel Security Standard
BRNC
Britannia Royal Naval College (Dartmouth)
CBRN
Chemical Biological Radiological Nuclear
CIO
Chief Information Officer
CIS
Communications & Information System
CRL
Catering Retail & Leisure
CSA
Certificate of Security and Assurance
CSSF
Conflict Stability and Security Fund
CSSRA
Countries to which Special Security Regulations Apply
DA
Defence Attaché(s) or Adviser(s)
DAB
Defence Accounting & Budgeting
DAF
Defence Assistance Fund
DBS
Defence Business Services
DCLC
Defence Centre for Language and Culture (DEFAC)
DE&S
Defence Equipment & Support
DEFAC
Defence Academy
DE STRAT
Defence Engagement Strategy
DFID
Department for International Development
DFM
Director Financial Management
DIN
Defence Instructions & Notices
DIPR
Defence Intellectual Property Rights
DIPS
Director International Policy & Security
DPA
Daily Personal Allowance
DRACL
Defence Requirements Authority for Culture and Language
DSAE
Defence School of Aeronautical Engineering
DSD
Defence Strategic Direction
EEA
European Economic Area
EEUX
Europe and EU Exit
EEZ
Exclusive Economic Zone
ELT
English Language Training
EOD
Explosive Ordnance Disposal
ESCAPADE
Enhanced Security Cooperation Activity Plan App for Defence
Engagement
EU
European Union
FAB
Forward Allocation Baseline
FCO
Foreign & Commonwealth Office
FMP&D
Rep Financial Management Policy & Development -Repayment
FOI
Freedom of Information
iv JSP 510 Pt 2 (V7.2 Feb 19)
FOST
Flag Officer Sea Training
GB
Great Britain
GNI
Gross National Income
GP
General Practitioner
HCSC
Higher Command and Staff Course
HMG
Her Majesty’s Government
HOCS
Head Office and Corporate Services
IDES
International Defence Engagement Strategy
IDT
International Defence Training
IDT (A)
International Defence Training (Army)
IDT (RAF)
International Defence Training (Royal Air Force)
IDT (RN)
International Defence Training (Royal Navy)
IELTS
International English Language Testing System
INM
Institute of Naval Medicine
IPS
International Policy & Strategy
ISO
International Standards Organisation
ITP
International Training Policy
IVCO
International Visits Control Office
JI
Joining Instructions
JITG
Joint Intelligence Training Group
JSCSC
Joint Services Command and Staff College (Shrivenham)
JSP
Joint Service Publication
LOTA
Letter of Training Arranged
LWC
Land Warfare Centre
M&A
Messing & Accommodation
MALT
Military Aviation Language Training
MDWSC
Managing Defence in the Wider Security Context
MOD
(UK) Ministry of Defence
MOU
Memorandum of Understanding
NATO
North Atlantic Treaty Organisation
NHS
National Health Service
NSC
National Security Council
OGD
Other Government Department(s)
OST
Operational Sea Training
PAYD
Pay As You Dine
PfP
Partnership for Peace
PME
Periodical Medical Examination
PSyA
Principal Security Adviser
RAF
Royal Air Force
RCDS
Royal College of Defence Studies (Part of DEFAC)
RM
Royal Marines
RMAS
Royal Military Academy Sandhurst
RMYOC
Royal Marine Young Officer Course
RN
Royal Navy
RTA
Reciprocal Training Agreement
Sec Pol & Ops
Security Policy & Operations
SFA
Services Family Accommodation
SLA
Single Living Accommodation
SOFA
Status of Forces Agreement
SOTR
Statement of Trained Requirement
v JSP 510 Pt 2 (V7.2 Feb 19)
SOTT
Statement of Training Task
sS
Single-Service
STANAG
(NATO) Standardisation Agreement
STTT
Short Term Training Team
TLB
Top Level Budget
UIN
Unit Identification Number
UK
United Kingdom
UKVI
United Kingdom Visas and Immigration
UN
United Nations
VAT
Value Added Tax
VFA
Visiting Forces Act
WCA
Warm Clothing Allowance
vi JSP 510 Pt 2 (V7.2 Feb 19)
Glossary: Terms and Definitions
The definitions given in this glossary are intended for use specifically within the terms of
this manual for dealing with International Defence Training Matters. Some terms shown
below may be more precise or particular than when used for general purposes and defined
elsewhere.
Conflict Stability and
The Conflict, Stability and Security Fund (CSSF) supports
Security Fund (CSSF)
work to reduce the risk of conflict or instability in countries
where the UK has key interests. The CSSF’s strategic direction
is set by the
National Security Council (NSC) and is guided by
the priorities set out in the
2015 Strategic Defence and
Security Review and the
UK Aid Strategy. Its objective is to put
this strategic direction into action on the ground by drawing on
the most effective combination of defence, diplomacy, and
development assistance at the government’s disposal.
Defence Assistance Fund The Defence Assistance Fund (DAF) is a MOD fund that
(DAF)
should be used to fund activities to meet UK Defence
Engagement objectives and priorities set out in the IDES
Regional and Country strategies. It is managed by DE Strat
with elements disaggregated to regional branches. Given the
relatively small amount of funding available, alternative funding
options should be explored before DAF.
Enhanced Security
ESCAPADE is a unique platform where information on all
Cooperation Activity Plan current, future and past Defence Engagement (DE) activity is
App for Defence
captured and visualised in one place, providing a Recognised
Engagement
Engagement Picture (REP).
(ESCAPADE)
Forward Allocation
An annual committee chaired by DE Strat to prioritise and
Baseline
allocate places on Tier 1 courses. It is attended by key
(FAB)
stakeholders: IPS Directorates, Single Services, JFC, and key
providers such as Defence Academy.
Tier 1 Course
International Defence Training course regarded as having high
Defence Engagement Value, where demand exceeds capacity.
Places on Tier 1 courses are allocated with reference to the
IDES and by using the FAB process.
Tier 2 Course
International Defence Training course with recognised Defence
Engagement Value where demand often exceeds supply.
Prioritisation of course places is managed by MOD Head
Office through the IPS Branch Programmers.
Tier 3 Course
Courses which are not categorised as Tier 1 or 2. Single
service IDTs routinely manage and allocate places without
recourse to MOD Head Office.
vii JSP 510 Pt 2 (V7.2 Feb 19)
Useful Contacts
Enquiries about IDT and applications for Tier 2 and Tier 3 courses and other training
requirements, including Short Term Training Teams, should be addressed in the first
instance to:
Navy
Website
: http://www.royalnavy.mod.uk/IDT International Defence Training (Royal Navy)
Room 137a, Phoenix Building, Whale Island, Portsmouth, Hants, PO2 8ER
Section
Telephone
Email
SO1 IDT(RN)
<redacted>
<redacted>
SO2 IDT(RN) South West
<redacted>
<redacted>
Liaison
SO2 IDT(RN)
<redacted>
<redacted>
SO2 IDT(RN) Wider Markets
<redacted>
<redacted>
SO3 IDT(RN)
<redacted>
<redacted>
IDT 1A (D) & IDT 1A1 (E1) <redacted>
<redacted>
EEZ(UK), MWS, MWC, HMS
Collingwood, Phoenix, Diving <redacted>
E1 Post Currently Gapped
support, HMS Sultan, INM and
PJHQ
IDT 1B (D) & IDT 1B1 (E1) <redacted>
<redacted>
INT(O) and RMYOC (BRNC
Dartmouth, CTCRM), Aviation,
RMSOM, HMS Raleigh, RN <redacted>
E1 Post Currently Gapped
Submarine
School,
HMS
Drake, RM Tamar – 1 AGRM
Army
Website
: https://www.army.mod.uk/who-we-are/our-schools-and-colleges/international-
defence-training-army/
International Defence Training (Army)
HQ LWC, Bldg 370, Trenchard Lines, Upavon, SN9 6BE
Section
Telephone
Email
SO1 IDT(A)
<redacted>
<redacted>
SO2 Plans
<redacted>
<redacted>
SO2 Trg
<redacted>
<redacted>
SMI Trg
<redacted>
<redacted>
SO2 Ops (incl RMAS, RSME)
<redacted>
<redacted>
SO3a (RSA, ARMCEN, CPU,
TBC
Post Currently Gapped
Fire Trg, SUBHAN)
viii JSP 510 Pt 2 (V7.2 Feb 19)
SO3b (ACSC, SCHINF,
<redacted>
Post Currently Gapped
DCLPA)
SO3c (JITG, RSMS, 2MI, <redacted>
<redacted>
AACEN, ATG(A), Op Law)
77 Bde, DCSU, DHET, DCLC,
<redacted>
<redacted>
ITG
SO3d (Cranfield University all
<redacted>
<redacted>
cses, DEFAC)
MDWSC, SSLP, BISL, ODSC,
<redacted>
Post Currently Gapped
ACSC(R), ICSC, DCTS
RAF
International Defence Training (RAF)
Hunter Block, Head Quarters Air Command, RAF High Wycombe, Bucks HP12 4LZ
Section
Telephone
Email
Head IDT (RAF)
<redacted>
<redacted>
SO1 IDT (RAF)
<redacted>
<redacted>
IDT(RAF)1 - International
<redacted>
<redacted>
Projects
IDT(RAF)1B - Rest of the
<redacted>
<redacted>
World Team Leader
IDT(RAF)1C - Middle East and <redacted>
<redacted>
North Africa Team leader
IDT(RAF)13 - Business and
<redacted>
Post Currently Gapped
Finance Manager
Defence Academy
Website
: http://www.defenceacademy.mod.uk/ SO1 Defence Engagement, Tel: 0044 1793 314875
Initial point of contact for enquiries for all DEFAC delivered courses
DRACL
DRACL Rqts2, Tel: 0044 1793 785899
Initial point of contact for English Language equivalences.
Royal College of Defence Studies
Royal College of Defence Studies, Seaford House, 37 Belgravia Square, London, SW1X 8NS
Head of Member Services RCDS, Tel: 0044 207 915 4804
MOD Contacts
Telephone
Email
DE STRAT PR AH
<redacted>
<redacted>
ix JSP 510 Pt 2 (V7.2 Feb 19)
DE STRAT ITP;
<redacted>
<redacted>
Policy, JSP510, FAB, OCSG,
CSSF/DAF Budget
DE STRAT ITP 1;
<redacted>
<redacted>
Policy, JSP 510, FAB
tables/Costs
DE STRAT IA AH;
<redacted>
<redacted>
MOU Policy
HO&CS Finance DG Sec Pol
<redacted>
<redacted>
BM1
Repayment Contacts
Telephone
Email
DFin Strat FMPA Finance
<redacted>
<redacted>
Policy AHd 2
DFin Strat FMPA Finance
<redacted>
<redacted>
Policy 2b
x JSP 510 Pt 2 (V7.2 Feb 19)
1 IDT Management
Offers of Training
Basis of Offer
1.
International Defence Training (IDT) is the arrangement of formal training and
education, for military personnel or civilians, on a government to government (G2G) basis
in support of Defence Engagement objectives. UK Armed Forces training is widely
recognised as being of the highest quality and in many areas is world leading. IDT is
largely delivered in the UK in Defence Training establishments, but can also consist of
training teams from those training establishments delivering effect overseas when
required.
2.
Any arrangement for foreign private individuals (who are not sponsored/supported by
their government) to receive training in UK MOD establishments is not IDT and must be
subject to a commercial contract under Wider Markets rules. Similarly, if training is to be
delivered to a civilian contractor or other non-governmental third party, for or on behalf of a
foreign military, then this should be contracted under commercial arrangements even if this
is in pursuit of, or aligns with, UK Defence Engagement objectives. Where doubt over the
basis of agreement exists, clarification and guidance will be given by DE Strat ITP in the
first instance.
Letters of Training Arranged (LOTA)
3.
When a training place in a UK establishment has been agreed, the IDT staff will send
a LOTA to the requesting authority, usually a national ministry or relevant armed forces
arm or service. The LOTA contains the key details of what training is to be delivered and of
the terms and conditions to which the accepting country agrees in return. To ensure
compliance with key requirements and consistency of approach, a common LOTA
template is to be used by all IDT staffs. The LOTA must be clear and unambiguous and is
not to be ‘cluttered’ with additional detail which can be contained in separate Joining
Instructions. When IDT is partially or fully funded by the UK, the LOTA acceptance pro
forma must also be signed by the relevant IPS desk officer or the UK DA in-country. A copy
of the LOTA template is at Annex B.
Country-Specific Arrangements
4.
Where RTAs or MOUs with specific countries exist that have provision for IDT, these
should be referred to in the LOTA. Any concerns over inconsistencies in provisions are to
be addressed to DE Strat ITP in the first instance.
Security Clearance
5.
All International Students are subject to the following requirements unless specifically
exempted.
6.
Issue of an individual CSA. The assurance must be valid for the duration of the
course in order to:
a.
permit access to the Defence Estate; and
1 JSP 510 Pt 2 (V7.2 Feb 19)
b.
permit access to protectively marked information up to the level of Official.
7.
Confirmation that the sending country’s ALOR is at least cleared to the proposed
level of the course.
8.
IDT staffs are to ensure that international students attending UK courses have been
granted an appropriate security clearance by their parent government for access:
a.
to the protectively marked information necessary for attendance on a specific
course; and/or where appropriate
b.
to the establishment where the course is delivered.
9.
Exceptionally, in the absence of a CSA, IDT staff may accept an assurance from the
relevant British Embassy that the student’s identity has been verified to a level equivalent
to the requirements contained in HMG’s Baseline Personnel Security Standard (BPSS).
10. On receipt of the CSA/BPSS, the IDT is to forward the Certificate (with a
recognisable photograph of the student) to the receiving unit and, when required, the
appropriate PSyA. A copy should be sent to DE&S IVCO if the student will visit, or be
attached to, a MOD HQ establishment or X-List defence contractor during the period of the
course.
11. The student is not to have access to the course until the PSyA has given security
approval. Separate sS or establishment security instructions may also be applicable, which
may restrict the student’s access within the establishment where the course is being
provided.
Visits to other MOD Establishments or Sites
12. Where visits to other sites are planned as part of the course syllabus, the training
establishment must obtain the appropriate visit clearance through the IVCO. The initial
security certificate provided by the relevant PSyA may be used to assist the granting of the
clearance. Where overseas students are attached to Defence establishments during the
course, the training provider is to ensure that these establishments are given details of
planned visits or attachments, and of the level of security access allowed. This must be
undertaken in sufficient time for the necessary consultation to take place with all interested
parties prior to students attending the course. The appropriate PSyA is to be advised of
action taken in this respect.
Advisory Levels of Release (ALOR)
13. The ALOR provides an advisory (as opposed to mandatory) level of release for UK
MOD information and material to other countries. Students should normally only be invited
to attend MOD courses that are within the ALOR level assigned to their country of origin. A
potential student may be cleared to a security level by his/her own country that is higher
than the level specified for that country by the ALOR. In circumstances where the
protective marking of a course exceeds the ALOR level assigned for the student’s country,
and the IDT or IPS desk officer believes that there are extenuating grounds for the student
to attend the course (see JSP 440), then IDT staff should submit a request for clearance to
the owner of the information/material used on the course via the appropriate PSyA. If a
2 JSP 510 Pt 2 (V7.2 Feb 19)
training establishment refuses to accept a student funded by MOD on security grounds,
the sS IDT is to inform the relevant IPS desk and ITP staff immediately.
Communications & Information Systems (CIS)
14. When access to a CIS network is required in order for the student to partake fully in
the course, advice is to be sought from the appropriate PSyA and the accreditor of the
system in accordance with JSP 440.
Access to Establishments
15. Once the sponsored student has been positively identified as part of the course
arrivals process and the appropriate PSyA approval has been provided for them to attend
the course, they should be afforded access to the establishment where the particular
course is being undertaken.
Access to Arms, Ammunition & Explosives
16. International students may only have access to materiel of this nature when required
as part of a recognised course, and then only under appropriate supervision.
Countries to which Special Security Regulations Apply (CSSRA)
17. Students from CSSRA countries should normally to be escorted at all times.
However, where this is considered to be impractical or unreasonable, the advice of the
appropriate PSyA must be obtained as to whether the requirement to escort must only be
applied while the CSSRA student is in the ‘working environment’. Students from countries
identified as representing a substantial threat to British interests in the UK are to be
escorted when advised to do so by the appropriate PSyA. Where necessary a G6 Security
sweep must be conducted after students from specific countries have completed a course
and departed.
Retention of Course Material by Students
18. As a general rule, no course material protectively marked higher than Official is to be
permanently retained by international students. Exceptionally, students may be permitted
to retain course material protectively marked above Official if specifically approved by the
owner of the material and authorised by the Security Officer at the training establishment.
If material higher than Official is authorised to be retained it must be forwarded to the
student through appropriate channels via the British Embassy or High Commission in the
country concerned.
United Kingdom Entry and Exit
19. Requirements for International students to enter the UK will depend on their
nationality and length of stay. Failure to obtain and present appropriate documentation at
the point of entry to the UK may result in a student being delayed or refused entry by a
Border Force Officer.
20. Securing of visas for students (where required) is the responsibility of the sending
nation and should be arranged with the FCO visa section in-country. UK Defence Sections
will assist and advise their nations on specific requirements as necessary. Comprehensive
3 JSP 510 Pt 2 (V7.2 Feb 19)
detail can be found on the UKVI website:
https://www.gov.uk/government/organisations/uk-
visas-and-immigration. 21. At the discretion of the UK DA in-country or the relevant IPS desk officer, the cost of
visas required to attend courses in the UK, including checks required for these visas, for
UK-funded international students from eligible countries may be covered by DAF or CSSF.
Defence Sections are to ensure that visa costs are charged to the correct UIN shown on
the ESCAPADE reference.
Types of Visas
22. There are four main types of entry certificate/visa that apply to international students
attending IDT in the UK:
a.
Armed Forces Training Exemption.
International military students from
countries covered by the Visiting Forces Act 1952 and subsequent Designation
Orders are exempt from immigration control. VFA country students should present a
national passport endorsed with an ‘exemption from control’ stamp. Commonwealth
and NATO forces should present a passport and their military identity card issued by
their own military authority. In all cases it is advisable that the student carries an IDT
invitation letter from the MOD training establishment. A list of VFA countries and
NATO members is at Annex C.
b.
Course F.
A Course F visa is required by international students from countries
which are not covered by the VFA and who are subject to immigration control. It is
essential that those who are subject to immigration control apply for the correct entry
clearance under Part 9 of Appendix Armed Forces – Armed Forces subject to
Immigration Control. Entry clearances will be endorsed “Course F” when the training
is to be with UK forces. If coming to the UK for more than 6 months, the entry
certificate/visa issued by the Visa Section of the British Embassy or High
Commission will be valid for 30 days. Once in the UK the student will be required to
collect their Biometrics Residency Permit within 10 days (see para 22). The ‘Course
F’ visa will restrict the type of work the student can do in the UK. Any work
undertaken must be related to their military visit/study. Detailed guidance can be
found
at:
https://www.gov.uk/government/publications/armed-forces-subject-to-
immigration-control.
c.
Government Authorised Exchange. Non-military government officials from
non-EEA countries attending longer Defence Academy courses (e.g. RCDS and
ACSC) who are not eligible for a Course F Visa may be covered by the Academy’s
Sponsor status for a Government Authorised Exchange scheme under Tier 5 of the
Points Based System.
d.
Student Visas.
Some international students may have to enter the UK on a
Student visa. If a Defence training establishment intends to enrol (on a course 6
months or longer) a student who will enter the UK on a regular Student visa, or who
will leave a training establishment to remain in the UK as a student, there will then be
a requirement for this student to apply for entry under Tier 4 of the Home Office’s
Points Based System.
4 JSP 510 Pt 2 (V7.2 Feb 19)
Biometric Residence Permit
23. From 2015, a phased change in the issue of Biomentric Residence Permits was
introduced. On approval of a visa granting Leave to Enter for more than 6 months, a
vignette will be issued, permitting entry into the UK within 30 days of the intended travel
date. Biometric Residence Permits must be collected from a pre-selected Post Office
within 10 days of arrival in the UK.
Dependants 24. With the exception of EU/EEA nationality, dependants, spouses, civil or unmarried
partners and dependants of members of foreign armed forces are not exempt from
immigration control and will be subject to the requirement for biometric identifiers. If their
nationality requires it, or they are coming to the UK for longer than 6 months, dependants
should apply for entry clearance under Part 10 of Appendix Armed Forces. Detailed
guidance can be found at:
https://www.gov.uk/government/publications/international-
armed-forces-dependants. Duration of Visa 25. Defence sections in the UK Embassies overseas must ensure that when international
students are attending more than one course in the UK, their passports and visas cover
the entire period of training, including any days between the course end-date and the
student's return home.
Travel to other Countries 26. IDT staff will ensure that LOTA and/or JI make clear requirements for entry in to other
countries where the relevant course includes such travel.
Extensions 27. Should an extension of stay be required it will be the responsibility of the international
student to apply for such an extension. Although the onus is on the international student,
course managers must remind international students of their responsibility in all cases
where the period of training is extended. Visa charges for extensions of stay will be
incurred by the student or his/her national authority unless prior authorisation is given by
ITP staff for charging these either to the DAF or CSSF.
Multiple Entry Visas
28. There may be some courses which require multiple entry visas, and this should be
made clear in the LOTA and in the JI. Where possible, the JI should state whether
students will depart the UK during the course to return at a later date to resume their
studies. Examples of when there may be a requirement for multiple entry visas are
courses that involve visits to third countries or those courses that have long periods of
block leave during which international students might be expected to travel home. If the
destination of overseas activities is unknown when a course begins, and visas are required
for overseas visits as part of the course, it is the responsibility of the training establishment
to ensure that students have obtained the correct visas.
5 JSP 510 Pt 2 (V7.2 Feb 19)
Immigration Health Surcharge
29. The Immigration Health Surcharge was implemented on 6 April 2015. It applies to
International Military or civilian students who are not exempt from immigration control and
any accompanying dependants, who are visiting the UK for a period of over 6 months. A
fee will be payable and will form part of the visa application process.
30. International Military students with private healthcare insurance will not be exempt
from paying the surcharge.
Jurisdiction
Visiting Forces Act
31. International students are not generally subject to UK Service Law under the Armed
Forces Act 2006 whilst in the UK, except for students from a Commonwealth country which
remains subject to the provisions of the 1933 Commonwealth Act.
32. The UK civil authorities have jurisdiction to deal with civil and criminal offences
committed by international students who will be subject to local civil and criminal law whilst
in the UK other than students from countries subject to The Visiting Forces Act 1952
(VFA).
33. This act and subsequent Designation Orders grants concurrent jurisdiction to
designated countries over their service personnel on duty in the UK. This means that the
military authorities of a designated country have the primary right to exercise jurisdiction in
relation to offences solely against the property or security of that State, or the person or
property of another member of its military or civilian personnel or a dependant, and in
relation to offences arising out of any act or omission in the course of official duty (even
when the interests of the UK or its citizens are affected).
Overseas Training
34. Where there is a requirement to deploy a training team to conduct training activity
overseas (for example the delivery of EEZ training), attention needs to be drawn to the
requirement to check whether there are adequate jurisdictional arrangements in place (in
the form of a MOU or Status of Forces Agreement) to cover the training activity. Ministerial
approval and associated risk mitigation measures may be required if no jurisdictional
arrangements are in place or
if these provide inadequate jurisdictional cover for the
planned activity, or if there is insufficient time to secure such arrangements. Early advice
should be sought from DE STRAT IA AH during the planning of such training activities to
permit the necessary action to be taken.
Charging for Training
35. It is MOD policy that charges are levied for training and a key principle underpinning
invoicing policy is that all costs should be recovered at the earliest opportunity.
Prepayment for training is the ideal solution, but it is recognised that some nations are
unable to pay until training has been delivered. Insistence on prepayment in all
circumstances is unrealistic and may add to MOD’s administrative burden. In exceptional
cases invoices for training should be raised retrospectively, but only if the nation receiving
training has a satisfactory payment record and there is minimal risk of default.
6 JSP 510 Pt 2 (V7.2 Feb 19)
36. Each sS IDT is responsible for raising requests for invoices for the delivery of IDT.
DBS are responsible for preparing, sending out and, where necessary, chasing invoices
for the delivery of IDT. Each LOTA must state the amount and basis of charge for the
training provided, and the charge will usually be broken into two elements:
a.
The Tuition Charge.
Calculated by the relevant sS IDT in conjunction with its
own TLB Finance Officers. It will include the fixed and marginal costs of providing the
training1 adjusted where applicable by any authorised abatement below full cost
recovery.
b.
Messing and Accommodation (M&A) Charge.
The daily rate(s) applicable to
the particular training establishment.
37. For courses lasting 12 months or less, charges will be quoted on a ‘per course’ basis,
in advance, for the whole period of the course (unless countries have MOD-approved
special arrangements). Where a course spans two financial years, the charge will be that
set on the first day of training and will remain extant for the whole period of training.
38. Charges quoted for courses of more than 12 months’ duration will be valid for the
duration of the course. They should be invoiced by mutual agreement, or at 12 or 6-month
periods, depending on the principles of accruals accounting.
Flying Training
39. Charges quoted for flying training programmes are at a fixed course rate in force at
the time training is booked and predicted to be the optimum price for the duration of the
agreement. Prices will be approved by IDT(RAF) and the Director of Flying Training within
RAF No. 22 (Training) Group. Where it is not possible to complete a course or programme,
it will be for IDT(RAF) to negotiate the final level of fees with the student’s DA.
Operational Sea Training
40. Operational Sea Training (OST) is provided to overseas forces and other authorities,
normally on a charging basis. In addition to the normal repayment mechanisms for OST
Charges and associated Naval Base support, there is a reciprocal mechanism called the
OST Credit Scheme operated by Navy Command for the exchange of training assets
and/or support services. The current OST charging arrangements are contained in a
separate supplement and can be found in the International Courtesy Rules and OST
Booklet published on the Defence Intranet.
Payment Plans
41. When the training being offered is part of a major or high cost programme of lengthy
duration, consideration may be given to the issue of a payment plan whereby invoices are
raised sequentially, subject to approval by a TLB Senior Finance Officer. In these
circumstances it is desirable that prepayment is secured for each phase of training. Where
countries have a past record of default, training should not be offered other than on a
prepayment basis, and students should not be accepted until that payment has been
received. However, advice must be sought from ITP staff and the relevant IPS desk officer
1 See JSP 462 for guidance on cost recovery.
7 JSP 510 Pt 2 (V7.2 Feb 19)
before such action is taken in order to ensure that wider Defence interests are not
compromised.
Invoicing
42. The invoicing process is initiated by a Request to Invoice, submitted using WebIris. If
the training activity has an Escapade serial number it must always be quoted. Invoices for
cancellation charges are to be raised separately as required.
Unpaid Invoices
43. If a country fails to pay it is the responsibility of DBS to recover payment, not the
responsibility of sS training organisations, commands or establishments. DBS will action
recovery through its own procedures, directly with the funding authority. Transfer of
payments received to the training establishment will be made upon receipt of payment by
DBS. Should a debt remain unpaid, it is the responsibility of the DBS to consider additional
action. DFM remains responsible for debt recovery policy. DBS is to ensure, when seeking
recovery, that full details of the course code, course dates, student’s name, rank, Service
number and parent Service are indicated on any correspondence.
Failure to Pay
44. MOD reserves the right to reallocate a training place to another country or to
discontinue training when a country fails to pay invoices by the due date.
Refunds and Cancellations
45. A refund of pre-paid tuition and M&A charges will be made in the following
circumstances:
a.
If MOD has to cancel a course (or postpone it for a lengthy period) a full refund
of any pre-paid course fees will be made.
b.
If MOD has to curtail a course, a refund to the value of the uncompleted time
calculated to the nearest complete week will be made, rounded to the nearest £5.
c.
If accommodation cannot be provided, the appropriate accommodation charges
will be refunded. If accommodation has been provided for any part of the course, a
refund will be made to the value of the uncompleted time.
d.
A pro-rata refund of the single M&A advance payment is to be made to the
paying authority (not the student) when an international student is subsequently
given permission for their family to join them in SFA.
e.
Should a student choose to live in private accommodation and is given
permission by the Commanding Officer of the training establishment, a pro rata
refund of M&A charges will be made.
f.
Refunds to the value of any uncompleted time on a course will usually only be
given if an international student fails to complete a course on operational,
compassionate, safety or medical grounds.
8 JSP 510 Pt 2 (V7.2 Feb 19)
Cancellation
46. Cancellation charges may be levied on the paying authority when a training place
has been accepted and is not subsequently taken up, unless the relevant IDT staffs have
been advised of the cancellation at least 2 months prior to the start of the course. DBS will
be informed of the cancellation by the IDT staffs by an amendment to the DAB1 and will
raise an invoice to the funding authority. The rates for cancellation charges are calculated
as follows:
a.
cancelled within 1 week of start date (including non-arrival without notice) -
100% of tuition price.
b.
cancelled within 2 weeks of start date - 80% of tuition price.
c.
cancelled within 3 weeks of start date - 55% of tuition price.
d.
cancelled within one month of start date - 25% of tuition price.
e.
cancelled within two months of start date - 15% of tuition price.
47. Where IDT staff are concerned that late cancellations charges might cause difficulties
or disputes with countries they should refer to the appropriate IPS desk officer for direction
and guidance. When cancellation charges are subsequently not fully applied, IDTs may
instead charge for unrecoverable expenditure on a discretionary basis, ensuring that
Treasury rules on recovery of marginal costs are observed. Cancellation charges should
not normally be applied where training is funded by the CSSF or DAF other than to meet
marginal cost recovery.
Reports and Returns
48. IDT staffs are to ensure they regularly update the central IDT database and
ESCAPADE to ensure that an accurate record of attendance and associated data is
maintained.
Freedom of Information Requests
49. Generally, the answers will be co-ordinated by the ITP staff when the question covers
all three Services and it concerns training delivered in the UK by MOD establishments, but
the single-Service training organisations will be the main sources of information. IDTs must
ensure that their respective components of the IDT Database are current and accurate at
all times.
Requests for information under the Freedom of Information Act (2000) are
usually coordinated by ITP staff. It is incumbent upon the single-Service IDTs to ensure
that information about IDT is provided in an accurate and timely manner. Queries
regarding the destruction of historical information should be addressed in the first place to
ITP staff. Where specialist guidance concerning the FOI Act or the Data Protection Act
(1998) is required, reference should be made to the Chief Information Officer-Corporate.
Intellectual Property Rights
50. MOD holds a substantial quantity of valuable material and information generated
through its various training programmes. The Intellectual Property Rights (IPR) in much of
9 JSP 510 Pt 2 (V7.2 Feb 19)
this information, notably its copyright and confidential content, belong to the Crown and
MOD.
51. MOD, through Defence IPR has the right and obligation to control the disclosure and
use of its intellectual property, in particular through licence arrangements. In the context of
IDT, this also includes the right to charge licence fees for its use by others. Increasingly, as
UK Armed Forces training is developed and delivered through commercial partnering
arrangements, the commercial partners and other third parties will own IPR relevant to the
delivery of IDT. This will affect MOD’s independent right to licence complete packages of
training materials for IDT purposes, whether MOD itself delivers the training or whether the
training is delivered through a commercial IDT delivery partner of MOD’s and / or the end
user’s choice.
52. DIPR holds delegated powers to licence Crown copyright material generated within
MOD and other MOD owned IPR. Any requests to exploit training materials for IDT
purposes should be referred by IDT staffs to DIPR who provide advice and
recommendations for suitable action. DIPR is responsible for negotiating the terms and
conditions of any licence agreements needed to support IDT. These agreements will
primarily involve the licensing of Crown Copyright and commercially confidential material,
but patents, database rights, material registered designs, design rights and trade-marks
are all examples of other forms of IPR that could be licensed.
53. Where a decision is taken that charges for IDT training courses for international
students should include license fee elements, these fees should be agreed in advance
with DIPR.
54. Any valuable material or information requested by a foreign National Authority
beyond that provided as normal course material should only be made available through a
license established by DIPR with the end user. Occasionally a Memorandum of
Understanding may be established with the foreign NA instead.
55. Further guidance can be obtained by contacting the Defence Intellectual Property
Rights team on
xxxxxxxx@xxx.xx.
10 JSP 510 Pt 2 (V7.2 Feb 19)
2 Joining Standards
Pre-Course Preparation
1.
Before undertaking any training with UK Armed Forces, all international students
must meet prescribed standards for the specific course which must be detailed in the
LOTA or more likely the JI. However, subject to agreement with the IDT staffs, there may
be circumstances where, for operational or political reasons, international students may be
permitted to attend without meeting the specified standards2. In such circumstances the
risk of subsequent problems encountered due to failure to meet joining standards is the
responsibility of the student and his/her national authority.
2.
Failure to meet joining standards may result in withdrawal, back-coursing or a need
for additional training. If an international student attends a course without meeting its pre-
requisites and is subsequently withdrawn, back-coursed or provided with additional
training, any associated costs must be agreed with the sponsor.
3.
Courses that require international students to take tests and assessments as a
precursor to starting the course must have comprehensive JI which explain the passing in
test requirements and standards. IDT staffs should be prepared to plan and facilitate
essential pre- course training to maximise passing in test success if it is required.
English Language Standards
4.
In order to gain maximum benefit from training, international students will almost
always require a defined level of English. Some courses require a higher level of English
than others, particularly those of a technical nature or where safety is a major
consideration. IDT staffs can withdraw students from training if their English is inadequate -
the originating authority will remain liable for all course fees3. The standard of English
required expressed using the IELTS4 levels will be given in the LOTA.
Evidence of Language Standard
5.
IDT staffs will require clear proof from countries that their personnel attending IDT
have the required standards of English Language. The ‘default setting’ is for the
prospective student to sit a ‘General Training’ IELTS test in their country and forward the
certificate showing the level achieved to the IDT staff prior to arrival in the UK. IELTS is
only one of many English Language assessment and testing systems and IDT may accept
alternative systems scoring where they can be mapped across to an IELTS equivalency.
Details on IELTS equivalencies are given at Annex C.
Medical Standards
General
6.
Candidates training with the UK forces must be in good health and physically fit and
2 IDT staffs or training establishments must conduct a risk assessment to confirm that any relaxation of
joining standards is an acceptable risk to UK.
3 This should be made clear in the course LOTA/JI.
4 International English Language Testing System.
11 JSP 510 Pt 2 (V7.2 Feb 19)
robust enough to complete the course. Where training courses require specific medical or
physical fitness standards, these will be detailed in the IDT training catalogues, LOTA and
JI. Failure to meet stated health or fitness standards will usually result in the withdrawal of
a student from training.
Pre-Existing Medical Conditions
7.
International students must not attend UK defence courses if they have pre-existing
medical conditions that will prevent them from undertaking training. Courses may require a
medical examination on arrival at the training establishment and failure will usually lead to
the withdrawal of the student from the course. Failure will not entitle students to medical
treatment in order to bring them up to the appropriate standard. In every case students are
expected to conform to UK military Medical Employment Standards.
Medical Standards for Flying Training
8.
NATO and Air or Space Interoperability Council (ASIC) Countries. Every
international pilot will arrive in the UK with documentary evidence from their own Service
certifying that they are medically and dentally fit for flying duties. These documents will be
valid for no longer than one year from the date of examination. Such evidence will be
sufficient to permit the individual to commence flying duties without further medical or
dental examination. Every international pilot will be recalled for a Periodic Medical
Examination (PME) and Periodic Dental Inspection (PDI) at an appropriate future interval
according to their clinical needs and disease risk for as long as they remain on flying
duties in the UK. These examinations will be conducted at the international pilot’s Station
Medical Centre and Dental Centre, or equivalent facilities.
9.
Non-NATO or Non-ASIC Countries. Notwithstanding that every international pilot
will have undergone pilot selection, medical examination and dental assessment in their
home country and will arrive for training in the UK with documentary evidence from their
own Service certifying that they are medically and dentally fit for flying duties, every pilot
from a non-NATO or non-ASIC country will be required to attend a Medical Board at OASC
RAFC Cranwell and undergo a dental assessment at their Station Dental Centre before
commencing flying. The Medical Board will award every international pilot a Joint Medical
Employment Standard (JMES) and will apply in-Service retention, rather than initial
recruitment, medical selection criteria. In the event that a pilot is not awarded a JMES
sufficient to complete the planned flying training, the international pilot will be referred to
his home nation. International pilots will be recalled for a PME and for a PDI, to be
conducted in their Station Medical Centre and Station Dental Centre respectively, at an
appropriate future interval according to their clinical needs and disease risk for as long as
they remain on flying duties in the UK.
10.
Medical and Dental Examination Arrangements. Since medical and dental staffs
have no mechanism to call forward international pilots to attend Medical Boards, initial
dental assessments, PME or PDI, such procedures will be initiated and arranged by
training delivery unit staffs.
Medical Standards for Classified Radiation Workers
11. Candidates attending courses that involve the risk of exposure to radiation, such as
for equipment used in aircraft Non-Destructive Testing are required to have been medically
examined by a qualified doctor, including a blood test, before attending the course. The
12 JSP 510 Pt 2 (V7.2 Feb 19)
student will need to carry a certificate declaring him/her fit for radiological work. The
certificate should state previous exposure to radiation and the student's current dose level.
If no previous exposure has been taken, then this should also be stated on the certificate.
A copy of the certificate is to be retained by the UK MOD to conform to its own Health and
Safety obligations.
Medical Standards and Screening for Candidates Participating in Diving Training
12. Occupational health dive medicals and dental inspections are required for
international students prior to commencement of diving training in line with UK Health &
Safety Executive requirements (http://www.hse.gov.uk/diving/medical-requirements.htm).
This medical screening is to be arranged through the local DPHC medical centre, and the
international student should receive the same screening as a member of UK Armed
Forces. Upon passing the medical, a certificate of Medical Fitness to dive is awarded and
valid for up to 12 months. Failure to meet required medical standards is likely to lead to the
withdrawal of the student from training. Individuals should arrive in the UK without any pre-
existing medical or dental treatment needed and have completed a full medical
declaration. Individuals who are found to be dentally unfit will be directed to seek treatment
at a private practice at the expense of their National Authority. The MOD is not liable for
medical treatment to bring the candidate up to the correct standard. In every case,
students are expected to conform to UK military Medical Employment Standards.
13 JSP 510 Pt 2 (V7.2 Feb 19)
3 Student Administration
Feeding
1.
The meal provisioning policy for CRL/PAYD establishments can be found in JSP 456
and the following should be noted:
a.
IDT students conducting training at Phase 1 training establishments will be fed
in line with UK Phase 1 Recruits/Officer Cadets;
b.
IDT students conducting training at Phase 2 & 3 training establishments will be
entitled to three (3) core meals a day; they also have access to the retail offer on a
repayment basis. However, students must be made fully aware that any individual
expenditure above the core meal entitlement must be settled by the student at the
point of sale (POS) or prior to departure. Local arrangements may apply;
c.
Students accommodated in an Officers or Senior Rates/Ranks Mess may be
required to pay a daily Extra Messing Charge (EMC) which is paid by the individual to
the Mess accountant through the Mess Bill system;
d.
IDT students are to be charged the Non-Entitled Casual Meal Charge which is
set annually by DE&S Commissioning and Monitoring Organisation (CMO) and
published in a DIN to take effect from the beginning of each financial year. The
difference between the CRL claimable amount and the daily charged rate represents
the recovery of costs/overheads to the Defence budget. Where students are funded
or part funded by the DAF or CSSF, the Director of Resources shall have the
discretion to apply the Entitled Meal Charge;
e.
Payment of messing charges is required in advance, along with the tuition
charges. Exceptions to this policy are international students from NATO countries
and other countries by special agreement (see annually published IDT DIN) who may
settle their own food bills locally, in arrears. It should be noted that locally paid food
bills attract VAT at the prevailing rate. Students are responsible for paying for their
own food bills on non-residential courses.
Dietary Requirements
2.
Commanding Officers of training establishments are to ensure that their catering
staffs are aware of special dietary needs due to the different cultural backgrounds of
international students. They should ensure that at least one dish on each menu is
acceptable to those whose religion bars certain food products. When courses involve
periods of field conditions, appropriate operational ration packs (ORP) should be made
available to international students with special dietary requirements.
IDT RAF Feeding
3.
Where international students’ bills are settled centrally by the training establishment,
students may dine off the full menu and expenditure is to be averaged out over the
duration of the training course. Any excess over consumption and messing charges must
be settled by the student prior to departure.
14 JSP 510 Pt 2 (V7.2 Feb 19)
Exercises
4.
IDT students on exercise with UK Armed Forces will be fed under existing exercise
conditions. It should be noted that for the duration of the exercise the CRL/PAYD
contractor will not be eligible to claim for the students as they will be accounted for on the
exercise account.
Accommodation
5.
Whenever possible, international students are to be accommodated in Service Single
Living Accommodation (SLA) or Service Families Accommodation (SFA). Training
establishments are to make the necessary arrangements for booking student
accommodation as they do for UK students.
6.
Payment of accommodation charges is required in advance along with the tuition
charges, unless countries have MOD-approved special arrangements. IDTs are to set
international students’ accommodation charges in accordance with the type and grade of
accommodation allocated by the training establishment. JSP 368 is a guideline but may be
subject to local contractual variations.
7.
IDT students may apply for SFA, subject to availability and funding. SFA may only be
offered to married, accompanied international students on courses of six months duration
or longer, and then only for periods when the student’s dependants are actually present
and co-resident with the student in the UK.
8.
Accommodation charges are to be set as specified in JSP 368 and the annual DIN
published by Financial Management Policy & Development – Repayment (FMP&D – Rep).
International students occupying SFA should be reminded that this is subject to the direct
arrangement between the student and DIO and that the payment of utilities and service
bills is a personal responsibility. RCDS and ACSC accommodation charges are published
in separate DINs.
Establishment Stand-downs
9.
When courses of instruction include a period of block leave (e.g. Christmas or
Easter), training establishments must detail in the JI any periods when the stand-down will
result in a lack of accommodation services. The international student and their own DA
must make accommodation arrangements for such stand-down periods. However, where
possible, the training establishment should provide advice to the student about finding
local accommodation. For shorter stand-down periods, such as public holidays, training
establishments are to ensure that appropriate messing facilities are maintained to cater for
international students who remain on-site.
Religious Worship
10. Facilities for religious worship should be made available where possible. Contact
details for ministers of religion or equivalent should be made available. UK MOD respects
the religious principles of all students attending courses and in some cases may consider
making special provision for students when their religious requirements impact on the
delivery of training. Guidance in individual cases will be provided by ITP staff.
15 JSP 510 Pt 2 (V7.2 Feb 19)
Damage to Accommodation
11. If an international student causes damage to his or her accommodation through a
deliberate act, the student will be responsible for the cost of repair. Similarly, exceptional
costs incurred for cleaning accommodation facilities should also be charged to the student.
If recovery of the debt from the individual student is impossible, the appropriate Embassy
or High Commission is responsible for the debt. IDT staff should inform the relevant IPS
desk officer when an invoice is to be raised in these circumstances, as requests for
payment for repairs to accommodation might cause difficulties or disputes with some
countries.
Movement
General
12. The costs of transport to the course, on leaving the course and between courses
(unless between a sequence of courses) are primarily the responsibility of the sending
country. Travel arrangements whilst on leave, or other non-duty journeys, are the
responsibility of the student and/or their national authority. International students living in
private accommodation are responsible for their own transport to and from the training
establishment.
UK Travel Allowance
13. Students from some countries entitled to UK funding may be provided with a UK
Travel Allowance to assist with the costs of return travel between the airport and the
course location. Travel to and from the Airport to the college on arrival/departure from the
UK will be paid by the training establishments based on actual costs. However, in cases
where this proves impractical, these allowances may be paid by the UK Defence Sections,
but only on formal notification (to the relevant single-Service IDTs or RCDS) that this
allowance has already been paid in-country. If a training establishment arranges transport
for a student or group of students to/from the port of disembarkation, it must pre-warn the
relevant Defence Section to ensure that no UK travel allowance is paid. Also, when the
host government organise travel to and from the port of disembarkation to training
establishment no allowance will be paid. The maximum cost of £180 is the working figure
to be used and, if costs exceed this, written approval is required from ITP.
Flights
14. At the discretion of the UK DA in-country or the relevant IPS desk officer, the cost of
return flights to attend courses in the UK for UK-funded international students from eligible
countries may be covered by DAF or CSSF. All flight bookings must be economy class and
any request for business class flights must secure written approval from ITP prior to
making any travel bookings. Defence Sections are to ensure that flight costs are charged
to the correct UIN shown on the ESCAPADE reference. MOD will only pay for flight costs
at the beginning and end of a course.
Recess
15. The UK will only pay for a student to return to country during a course recess if the
flight cost is less than the cost of paying DPA over that period
.
16 JSP 510 Pt 2 (V7.2 Feb 19)
Compassionate
16. Reimbursement for additional flights on compassionate grounds is exceptional and
will be considered and authorised by ITP on a case-by-case basis.
Baggage Allowance
17. Excess baggage costs are the responsibility of the student or his/her national
authority unless they are UK funded and on courses over nine months. Defence Sections,
when booking return flights for entitled students attending courses more than 9 months in
duration, can book one additional piece of baggage up to 23kg (or appropriate Airline
maximum weight). This discretionary allowance is only to be paid for the return part of the
flight on completion of the course. This allowance cannot be transferred to family
members.
Dependants
18. International students may be accompanied by dependants (normally a spouse and
two children under the age of 21) when they attend the RCDS and ACSC courses. The
number of dependants whose flight and visa costs may be payable by the DAF or CSSF is
limited to a maximum of 3 per student. Any additional dependants’ flight and visa costs are
to be met by the student. If a student chooses to be accompanied by more than 3
dependants, MOD may provide their accommodation for the duration of the course. Any
costs for dependants who visit during the course are to be met by the student. The MOD
will not cover any costs for dependants arriving after the start of the course, unless
approval has been received from ITP.
Driving in the United Kingdom
19. International students who wish to drive in the UK must have a driving licence that is
valid for the duration of their stay and must identify the type(s) of vehicle to be driven. They
must also comply with UK age restrictions. There are two categories of entitlement that
apply to international students wishing to drive in the UK:
a.
EU and European Economic Area (EEA). All international students from EU
and EEA countries are permitted to drive in Great Britain (GB) if they hold a valid
national licence in their own country.
b.
Any other country. International students from all other countries can drive any
small vehicle (e.g. car or motorcycle) listed on their full and valid licence for 12
months from when they last entered Great Britain (GB). If the duration of the course
or training period exceeds 12 months and the student wishes to drive in the UK, then
the student has up to 12 months to obtain a UK licence, but is permitted to drive in
the UK for one year from the time of the initial entry date into the UK, using their own
licence.
20. Some countries impose additional restrictions on their international students
regarding the owning, hiring, or driving of motor vehicles whilst under training in the UK.
The IDT staffs are to be advised if the international student’s National Authority has
imposed special restrictions, so that Commanding Officers of the training establishments
may be advised and, where practical, monitor compliance.
17 JSP 510 Pt 2 (V7.2 Feb 19)
21. International students should ensure that their vehicles possess a valid certificate of
insurance, current road tax, and, for vehicles over 3 years old, an MOT Test Certificate.
International students should ensure they comply with all local driving rules imposed by
Commanding Officers of training establishments. Commanding Officers of training
establishments are to ensure that international students are made aware of the penalties
for driving in the UK whilst under the influence of alcohol or drugs. International students
must pay any fine imposed by UK civil courts resulting from a driving conviction or parking
offence.
Allowances
General
22. Students funded or part-funded by the UK through the DAF or CSSF may be eligible
for allowances. The UK may also fund return flights to/from the UK to attend training.
However, where a Reciprocal Training Agreement (RTA) exists, or where there are specific
Memoranda of Understanding (MOU) covering the provision of military education and
training, the terms contained therein will prevail.
Daily Personal Allowance (DPA)
23. A discretionary DPA of £5 per day is payable to students from those countries with an
average annual Gross National Income (GNI) per capita of $5,400 or less (Source: World
Bank 2015). This is not a rigid policy; certain selected countries with an average GNI over
this threshold may also receive allowances due to their priority status. For courses at
BRNC, where free laundry services are unavailable, the rate is set at £7.50 per day.
Training establishments are responsible for the payment of DPA.
24.
Attendance. DPA is payable from the first day to the final day of a course, though it
may be payable from an earlier date if the Joining Instructions stipulate attendance prior to
the first day of a course, for example when course registration occurs at an earlier date.
When there is a short and reasonable gap between two elements of a course, or linked
courses, for example between a period of English language training and the start of the
main course, DPA is payable for that intervening period. However, when a student chooses
to arrive before or after the prescribed start and end dates of a course, DPA is not payable
for those periods.
25.
Recess Periods.
A higher rate of DPA may be payable during recess periods
(Christmas etc.) at the discretion of the relevant single-Service IDTs, but only in cases
where the training establishments are unable to provide accommodation. The rate of DPA
that may be payable during recess periods is up to a maximum of £30 per day. Where it is
more cost-effective to do so, the training establishments should return students to their
own countries during recess periods. When a higher rate of DPA is to be paid during
recess periods it must be noted on ESCAPADE.
26.
Overpayment of DPA.
When DPA has been overpaid in error it is the responsibility
of the training establishment to recoup that overpayment, normally through a reduction in
future payments of DPA. If this is not possible, the overpayment is chargeable to the
training establishment’s UIN.
27.
Frequency. DPA is to be paid to the student on a monthly basis except for those
attending RCDS and ACSC.
18 JSP 510 Pt 2 (V7.2 Feb 19)
28.
RCDS and ACSC.
Higher rates of DPA are payable to UK-funded students attending
RCDS and JSCSC (ACSC only). The rates depend on whether the student is
accompanied or single, and his/her country of origin. The enhanced rate is payable to
students from countries eligible for full UK funding. The rates payable from 1 April 2017 are
tabulated below.
DPA
ACSC
RCDS
Enhanced Accompanied
£49.20
£72.80
Standard Accompanied
£34.90
£58.50
Enhanced Single
£24.60
£48.20
Standard Single
£17.45
£41.05
29. The accompanied rate is payable on written application by the student. To qualify for
the accompanied rate, dependants must physically be present in the UK and co-resident
with the student in his/her accommodation for the duration of the course. When these
conditions do not apply, the student is eligible only for the single rate.
Warm Clothing Allowance (WCA)
30. A discretionary one-off Warm Clothing Allowance of £75 is payable to students from
tropical countries when some element of the course falls during the winter period between
October and May and the duration of the course is greater than 10 days. WCA is payable
usually by the training establishment, however, particularly in the case of short courses,
the overseas Defence Sections
have the discretion to pay the WCA locally prior to travel to
the UK. Defence Sections must notify IDTs if WCA has been paid locally.
Healthcare
Entitlement at the Training Establishment
31. International students – both military and civilian – taking part in IDT are entitled to
the same level of emergency and non-emergency healthcare as that provided by the
training establishment to UK armed forces trainees. Treatment beyond the scope of the
establishment facilities will be referred to the National Health Service (NHS) or, where
appropriate, to a private medical practice. When this occurs, IDT staffs must be informed
and ensure that sending nations are made aware as treatment costs may be passed on to
the relevant country.
Entitlement to Dental Care at the Training Establishment
32. International students at UK training establishments should receive emergency
treatment from military dental facilities if required. If non-emergency care is required and is
available, it will incur a charge in accordance with a fixed scale of charges. Should non-
emergency care not be available from military sources, application for treatment should be
made to an NHS or private practice at the personal expense of the student or his or her
National Authority. Dependants of international students are not entitled to military dental
care and must register with an NHS or private practice to receive treatment.
Entitlement to Emergency Treatment
33. Regardless of residential status or nationality, emergency treatment at primary care
practices (a GP), or in Accident and Emergency departments or a Walk-in Centre providing
19 JSP 510 Pt 2 (V7.2 Feb 19)
services similar to those of a hospital Accident and Emergency department will be
provided but may be charged, either through payment of the Immigration Health Surcharge
in the case of longer courses, or directly following treatment in the case of shorter courses
(under 6 months).
Entitlement to Hospital Treatment – Longer Courses
34. Under the current regulations, anyone who comes to the UK to pursue a full-time
course of study of not less than six months’ duration, who is subject to immigration control,
will be required to pay an Immigration Health Surcharge (IHS) (see chapter 1, para 27).
They will then be entitled to free NHS hospital treatment in the UK. The surcharge will also
apply to spouses, civil partners and children (under the age of 16, or 19 if in further
education) if they are living permanently with the student in the UK for the duration of
his/her course. For students from countries covered under the Visiting Forces Act, NATO
countries, those within the EEA and for those countries with whom UK has reciprocal
healthcare arrangements, no fee will be payable, and treatment will be provided free of
charge. Dependants of exempt students are not covered under this arrangement and will
be subject to the IHS.
Entitlement to Hospital Treatment – Courses less than 6 Months
35. Students studying in the UK for less than six months from countries with which the
UK holds bilateral healthcare agreements will only be entitled to free NHS hospital
treatment that is needed promptly for a condition that arose after their arrival in the UK.
This exemption will apply to spouses, civil partners and children (under the age of 16, or
19 if in further education) if they are living permanently with the student in the UK for the
duration of his/her course. For those outside a bilateral healthcare arrangement, charges
may be raised by the hospital. Once it has become clear that charges will apply, the IDT
should refer the case to the IPS desk officer, and repatriation should be considered if the
student or his/her National Authority are unlikely to reimburse the cost.
Entitlement to Healthcare – IDT Overseas
36. When on duty overseas as part of an IDT course, international students are entitled
to the same level of UK Defence Medical Services treatment as provided to them in the
UK. International students are also entitled to medical and dental treatment whilst on duty
when involved in IDT activities overseas in any country that is party to the NATO SOFA or
PfP SOFA. IDT activities undertaken overseas in a country without any reciprocal
agreements are subject to the regulation of that overseas country. For any IDT activity
undertaken overseas in a country that does not have any reciprocal agreements, it is
advisable that adequate medical insurance is secured. The Commanding Officer of the
training establishment is to ensure that cover is provided and the additional costs of this
cover should be included in the respective course tuition fees. International students must
be advised that medical and dental insurance for ‘off-duty’ activities is not the responsibility
of MOD.
Managing Student Performance
Conduct and Behaviour
37. All international students are expected to respect the rules and regulations in force
locally, together with the traditions and customs of the UK Service with whom they are
20 JSP 510 Pt 2 (V7.2 Feb 19)
training. Training establishments should be aware that some of the UK’s military traditions
may be alien to some international students. International students are expected to
conduct themselves in a manner appropriate to both their parent country and the UK and
instances of misconduct must be treated sensitively at outset.
38. In cases of trivial misconduct an appropriate member of the directing staff,
counselling the individual concerned, would be expected to deal with the issue. This
counselling should only take place after consultation with, and with the backing of, the IDT
staff. More serious breaches of conduct must be reported to the relevant IDT staffs and
direction sought on how to proceed, which will depend on the nation involved and the
nature and severity of the misconduct. Matters involving the UK civil authorities are always
to be brought to the attention of the IDT staffs in the first instance, who will then notify the
appropriate IPS desk officer.
Underperformance
39. Most students will be able to take part and perform to the expected standards during
their training. In some circumstances students’ performance will not meet expected
standards and the UK Course Officer will need to agree a plan of action with the student
designed to address any identified shortcomings.
40.
Interviews. Dependent on the nature of the shortcoming, the UK Course Officer will
in most cases interview the student to discuss the issue with them and set out what both
sides will do to rectify the matter. This could be a simple and informal matter such as
agreeing additional Physical Training work if a student is not passing basic assessments. If
the matter is more serious the UK Course Officer may decide to issue a written Formal
Warning.
41.
Formal Warnings. A Formal Warning sets out, in writing, the student’s failings,
details the actions required to remedy them, and the consequences of not doing so.
Formal Warnings may follow repeated interviews or result from a single event. Examples
of circumstances (alone or combined) that might warrant a Formal Warning include:
a.
a deterioration of standards of work.
b.
repeated instances of misconduct or inefficiency such as persistent late
reporting or unauthorised absence from training.
c.
behaviour that does not comply with the standards of conduct required of the
student by the training establishments Commanding Officer.
42. In raising a Formal Warning, the UK Course Officer is to inform the student that they
are considering placing him/her on a Formal Warning. This must be done orally by
interview and a record retained. At the interview, the UK Course Officer is to explain the
nature of the alleged failings and offer the student the opportunity to comment and provide
an explanation. Issues of fact should be resolved at this stage. The interview is to be
conducted with a third-party present and a record of interview maintained. The student is
to be made fully aware of the range of sanctions that could be awarded if his/her failings
are not rectified. After considering any new facts, including the student’s representation,
the UK Course Officer must without delay confirm their decision to the student by giving
him/her a completed copy of the interview form. The student is to sign a copy to
acknowledge that they have received it. A copy of the student’s representation is to be
21 JSP 510 Pt 2 (V7.2 Feb 19)
attached to the warning. The warning starts on the day the UK Course Officer gives the
student the form and the terms of the warning are those contained in the form at that time
.
The Formal Warning must clearly identify the failings in performance or behaviour and set
specific recovery targets and review dates
Withdrawal from Training (RTU)
43.
Voluntary Withdrawal. Where a student requests to be fully withdrawn from training,
the training establishment should inform the IDT staff who will make arrangements and
liaise as required. In some cases, pressure will come from the sending nation to retain the
student and IDT staff are to ensure that the student and his/her national chain of command
are able to discuss and agree on a course of action. The course officer should conduct a
final interview with the student and record the decision and action taken.
44.
Removal from Training. In some cases, it may be necessary to remove a student
from the course. Such course of action is seen as a last resort and usually after all other
options have been considered. Removal is usually required where injury or illness makes
removal essential or where the continued presence of a student presents an unacceptable
safety or related training risk to themself or others. The authority for removal rests with the
relevant IDT staff 2* headquarters (FOST, HQ LWC, HQ ARITC or 22 Gp). Where a
student is to be removed (for whatever reason) at the training establishment’s request, the
removal is to be formally reported by the IDT staff to the country concerned (possibly
through the IPS desk) with reasons for the removal.
Welfare Support
45. International students are entitled to the same level of welfare support as that
provided for their UK counterparts. Commanding Officers of training establishments should
ensure that, if required, specific welfare support is made available to international
students. Significant welfare problems experienced by international students should be
reported to the relevant IDT staff for further consideration by ITP staff, the IPS desk officer
and the relevant foreign DA. Dependants accompanying international students are
similarly entitled to the same welfare support as that offered to dependants of UK
personnel. Welfare support services should be detailed in JI and communicated to the
international student as part of the course induction process.
Outstanding Personal & Mess Bills
46. The onus rests with individual training establishments for the recovery of mess bills
from international students. Messes must make every effort to obtain payment before an
international student leaves the establishment. If local measures fail, the training
establishment must immediately report the debt to the IDT staffs who will advise on the
best method of securing payment. If payment is not subsequently received on the due
date, the matter is to be reported to the relevant IDT staff for further action. If necessary, a
further approach by the IDT staff will be made to the embassy or High Commission
concerned. IDT staffs are to be informed immediately if payments are subsequently
received. In the unusual event that a number of international students from one country fail
to settle their bills, the relevant IDT staffs are to inform the appropriate IPS desk officer.
Protocol
47. There may be occasions when international students come from highly prominent
22 JSP 510 Pt 2 (V7.2 Feb 19)
families. It is MOD policy (unless special arrangements have been agreed with the FCO
and the student’s National Authority prior to the acceptance of a place on a particular
course) that international students on all UK based training courses will be afforded the
same privileges and respect as their UK counterparts but no more. The following may be
considered as exceptions to this policy:
a.
International students from royal households or those who have special titles
conferred upon them are to be referred to by that title unless they personally indicate
otherwise.
b.
International students from royal or very prominent national families who are
considered to be vulnerable may have special provision made for their security whilst
under training. Such provision is to be agreed between the FCO (both London and
UK Mission in country), the student’s London DA, the IDT staffs, the IPS desk officer
and the Commanding Officer of the training establishment. Unless agreed otherwise,
the full cost of such security measures will be the responsibility of the international
student or their own government.
Health & Safety
48. All the provisions of the Health and Safety at Work Act that apply to UK personnel on
courses apply equally to all international students. In particular, international students may
be provided with the same level of UK screening or medical preparation as provided to UK
personnel on those or similar courses. Commanding Officers of training establishments
must ensure that normal Health & Safety briefings are fully understood by all international
students. Particular attention is to be paid when Health and Safety briefings are given
about unfamiliar and potentially dangerous equipment and hazardous substances, and
about students’ responsibilities when handling this equipment or these substances. In
cases where the Health and Safety brief needs to be particularly detailed, Commanding
Officers should consider having the brief translated into the language(s) of the international
student(s).
49. Where Commanding Officers have strong reason to believe international students’
actions would pose a threat to their own or other students’ safety, they should refuse to
allow individual students to take part in elements of training. In these cases, usual
practices for managing misconduct should be followed, and IDT staff should be alerted.
Accidents & Incidents
50. Injuries of a minor nature will be dealt with by Commanding Officers of the training
establishments as part of the Health and Safety at Work routine. Minor losses and
damages to equipment which are easily recoverable (or written-off) are at the discretion of
the Commanding Officers of the training establishment. As a rule, the costs of minor
damage should only be charged to the student or the national authority when the student
is clearly responsible through an act of wilfulness or deliberate neglect. If it is proposed to
charge the student or the national authority, a formal statement of the incident must be
sent to the desk officer in IPS as there may be negative implications on the UK’s bilateral
relationship with the country involved.
Serious Injury or Equipment Loss
51. When more serious injury, death or loss of valuable equipment occurs, a formal
23 JSP 510 Pt 2 (V7.2 Feb 19)
investigation (such as a Board of Inquiry) is to be convened by the appropriate single-
Service authority. Such investigations of accidents or incidents are the responsibility of
MOD but the government of the international student(s) involved is entitled to have an
observer present at any inquiry. The observer will not have the freedom to cross-examine
or to participate in any other way, and will not be present when the inquiry is deliberating
its findings and recommendations. The observer will normally be no higher in rank than the
President of the Inquiry. The government(s) of the international student(s) involved will
normally be provided with the relevant terms of reference, findings and recommendations
of the accident/incident report. However, all other requests for specific information should
be made through the appropriate IDT staffs to the relevant UK authorities. When a
government has stated that the findings and recommendations are insufficient for its
requirements and requests further disclosure, the advice of the CI-CIO Access team
should be sought prior to any release.
Death or Serious Injury to Student
52. In
the event of the death of, or serious injury to, an international student, the
principles underpinning JSP 751 should be applied, namely that action must first and
foremost be undertaken as quickly and sensitively as possible, and that it takes
precedence over all but the most urgent operational and security matters. In cases of
death in particular, the wishes of the next of kin are one of the most important
considerations, and their views must continually be sought and, where possible, their
wishes adhered to. The responsibility for notifying next of kin rests with the casualty’s
Embassy or High Commission. Therefore, it is essential that emergency contact details,
including out-of-hours telephone numbers are obtained from the student at the
commencement of a course. As soon as a serious injury or death is reported, the
Commanding Officer should notify the relevant IDT and military police establishment. IDT
staff should then immediately report the incident to the relevant IPS desk officer. The desk
officer is then to provide guidance as to whether his/her own desk or the IDT should write
to the student’s London-based Defence Attaché and any other authorities. If MOD or IDT
staff are unavailable within a 24-hour period, the Commanding Officer of a training
establishment should endeavour to contact the student’s national authority directly.
Insurance
53. When IDT takes place as a Government to Government arrangement, under the
terms of a Letter of Training Arranged or an MOU, either MOD or another National
Authority will have accepted liability to manage and settle compensation claims for injury
or damage where appropriate. There would not normally be a requirement for the MOD to
purchase commercial insurance and any claims arising would be considered by the
Department on a legal liability basis.
54. When IDT takes place for non-core MOD business purposes (e.g. income generation
or under the policy of selling into the Wider Markets) commercial insurance must be
purchased to avoid the costs of compensation for injury, loss or damage falling to the
Defence Budget. Advice about insurance and risk reduction may be obtained from the
Senior Claims Officer (Policy), Directorate of Judicial Policy, Common Law Claims &
Policy, JSP 368, JSP 462, DFM’s website and from MOD’s insurance brokers, Willis Ltd, in
accordance with 2008 DIN 08-014 - Insurance Arrangements for Charging Activities (Wider
Markets and Repayment). It is the responsibility of training establishments and IDT staffs
to ensure appropriate insurance cover is provided when delivering IDT on a commercial
basis. If there is doubt about whether a particular activity is Core or Non-Core MOD
24 JSP 510 Pt 2 (V7.2 Feb 19)
business, the training establishment should contact their budget area, and ultimately their
Senior Finance Officer for clarification.
55. It is advisable for all international students attending IDT to take out insurance cover
in respect of their personal liability for the duration of that training. Students should take
out insurance to protect themselves against claims for compensation for causing injury and
damage to property, personal accident, loss or damage to luggage or personal belongings
and items of equipment.
25 JSP 510 Pt 2 (V7.2 Feb 19)
ANNEX A: LOTA TEMPLATE
LETTER OF TRAINING ARRANGED (LOTA) TEMPLATE (SPECIMEN)
OFFER OF TRAINING – COURSE TITLE
Reference:
A.
«Booking_CustomerReference»
B.
JSP 510 International Defence Training Part 1 - Directive
C. JSP510 International Defence Training Part 2 - Guidance
1.
Further to Reference A, training for
«Insert Country Name / Country Sub-Division
Name» is now formally offered as detailed at Annex A. Notification of the acceptance or
cancellation of this training must be confirmed to IDT
(xx) by
«Booking_AcceptByDate».
If the place(s) is/are not accepted by this date, IDT
(xx) reserves the right to re-allocate
them. The place(s) are
not confirmed unless you notify us by the date given above by
completing Annex B.
2.
Once the place(s) on the course have been accepted, cancellation fees will be
payable if IDT
(xx) is not notified of a cancellation at least 2 calendar months prior to the
commencement of the course or if your student(s) fails to arrive at the course. Abatement
of cancellation charges will only be considered if there are extenuating circumstances.
3.
The terms of pre-payment and other conditions of military training in the UK are set
out in Reference C, Chapter 1, paras 35-47. Payment is due on receipt of the invoice. In
the unlikely event that the UK MOD has to cancel, postpone for a long period, or amend
training for which payment has already been received, a full refund will be made.
4.
Current charges for tuition and messing and accommodation are shown at Annex A.
All UK MOD charges are reviewed annually. Service accommodation will usually be
arranged at the training establishment for the duration of the course. Accommodation,
messing and religious facilities at British military training establishments are provided
primarily for British Service personnel and it must be understood that it will not generally
be possible to provide overseas students with special facilities for their particular national
or religious requirements. However, dining room menus will normally offer sufficient choice
to cater for most religious and national requirements.
5.
Original Certificates of Security and Assurance (Annex C) and two passport-size
photographs for each student must reach this office no later than the date shown at Annex
A. In addition, UK Home Office regulations require overseas students arriving in the United
Kingdom to carry with their personal documents a statement giving the location and
duration of their training (a copy of Annex A and/or Joining Instructions will suffice).
Students should be prepared to produce this statement for identification on entry to the UK
or into military establishments. Students
cannot be accepted for training until
all necessary documentation has been received.
6.
Arrangements should be made for students to sit the General Training IELTS test, in
accordance with Reference C, Annex C.
7.
It is essential that international students (excluding EEA nationals) must have the
correct visas. Military students not covered by the Visiting Forces Act and subsequent
26 JSP 510 Pt 2 (V7.2 Feb 19)
Designation Orders should have a Category F visa. The visas must be current for all
courses covered by this offer and for any travel overseas undertaken as an integral part of
the course (s). Individual schools may request visas of longer duration. This will be shown
in the Joining Instructions.
8.
Should you have any queries regarding the training offered, please contact the
undersigned at the address or telephone number above, quoting the relevant IDT
(xx) Serial number shown in Annex A.
«IDTOfficer_IDTOfficerName»
Annex:
A.
Details of Training Offered
B.
Certificate of Acceptance of Pre-Payment Training with the British Army
C.
Certificate of Security and Assurance
Distribution:
Action:
«ActionAddress_AddressName1»
Information:
«InfoAddress_AddressName1»
27 JSP 510 Pt 2 (V7.2 Feb 19)
ANNEX B: VISITING FORCES ACT
COUNTRIES DESIGNATED UNDER SECTION 1 OF VISITING FORCES ACT (1952)
VFA Countries
Antigua & Barbuda
Australia
Bahamas
Bangladesh
Barbados
Belize
Bermuda
Botswana
Brunei
Canada
Cameroon
Cyprus
DR Congo
Dominica
Fiji
Gambia
Ghana
Grenada
Guyana
India
Jamaica
Kenya
Kiribati
Lesotho
Malawi
Malaysia
Maldives
Malta
Mauritius
Mozambique
Namibia
Nauru
New Zealand
Nigeria
Pakistan
Papua New Guinea
Samoa
St Kitts and Nevis
St Lucia
St Vincent
Seychelles
Sierra Leone
Singapore
South Africa
Solomon Islands
Sri Lanka
Swaziland
Tanzania
Tonga
Trinidad and Tobago
Tuvalu
Uganda
Vanuatu
Zambia
Zimbabwe
List of Countries Designated by the Visiting Forces Designation Order 1997, 1998,
2008, 2010, 2016, 2017, 2018 to which the Provisions of the Visiting Forces Act 1952
Apply
Albania
Algeria
Armenia
Austria
Azerbaijan
Belarus
Bosnia-Herzegovina
Bulgaria
Croatia
Czech Republic
Estonia
Finland
Georgia
Hungary
Ireland
Jordan
Kazakhstan
Kyrgyzstan
Latvia
Lithuania
Macedonia
Moldova
Montenegro
Morocco
Oman
Poland
Romania
Russia
Saudi Arabia
Serbia
Slovakia
Slovenia
Sweden
Switzerland
Tajikistan
Turkmenistan
Ukraine
Uzbekistan
28 JSP 510 Pt 2 (V7.2 Feb 19)
List of the Member Countries of NATO
Albania
Belgium
Bulgaria
Canada
Croatia
Czech Republic
Denmark
Estonia
France
Germany
Greece
Hungary
Iceland
Italy
Latvia
Lithuania
Luxembourg
Montenegro
Netherlands
Norway
Poland
Portugal
Romania
Slovakia
Slovenia
Spain
Turkey
United States of America
29 JSP 510 Pt 2 (V7.2 Feb 19)
ANNEX C: ENGLISH LANGUAGE STANDARDS AND TRAINING
1.
ACDS (Commitments) is the Senior Responsible Owner (SRO) and Training
Requirements Authority (TRA) for Culture and Language (C&L) within Defence. The
Defence Requirements Authority for C&L (DRACL) acts as the TRA’s agent and is the
Defence custodian of the C&L capability including general English Language Training
(ELT) with a measurable output. DRACL supports the C&L governance structure, bringing
rigour to C&L through a Defence Systems Approach to Training (DSAT) and by ensuring
that ELT standards are in line with the NATO Standardisation Agreement (STANAG) 6001.
2.
The Defence Centre for Languages and Culture (DCLC) is the lead Training Provider
of ELT in Defence. DCLC manages delivery of ELT, both in-house and in-country, for
around one thousand foreign students per year. In addition to this, the RN and the RAF
also provide ELT to foreign students using more localised delivery options.
3.
In accordance with Defence Culture and Language Policy, as outlined in 2017DIN03-
004, NATO STANAG 6001 is the overarching framework for language proficiency. It is
sponsored by the NATO Bureau for International Language Coordination (BILC) which is
the principal international forum for military language training discussion. STANAG 6001 is
the default standard for foreign language training in Defence and also for ELT delivered by
and on behalf of UK Defence.
4.
Military personnel under training at DCLC at the Defence Academy, Shrivenham are
assessed internally and externally by assessments which are based upon the STANAG
6001. The awarding body is the Ministry of Defence Languages Assessments Board
(MODLAB), consisting of the Defence Requirements Authority for Culture and Languages
(DRACL) and an external contractor. As with foreign languages, DCLC’s English
Language Wing (ELW) operates primarily using NATO STANAG 6001 criteria in its
teaching and assessment.
5.
Defence acknowledges that recognition and use of STANAG 6001 is limited to NATO
and its aspirant nations. For candidates from non-NATO countries the International English
Language Training System (IELTS) is the default option for language testing. IELTS is a
general, non-military system of assessment developed and used by the British Council. It
has almost worldwide currency and should be used to assess the suitability of candidates
from areas such as the Middle East, Asia and South America.
6.
Foreign students entering UK ELT courses who are below the required input standard
risk failing to achieve the required output standard, where this is formally articulated.
Alternatives to IELTS 7.
In cases where taking an IELTS test is impractical, the requirement can be waived by
prior agreement with the IDT and the training establishment. In such cases the originating
authority is responsible for ensuring that the prospective student possesses the necessary
standard of English, for example through an alternative test such as the Common
European Framework (CEF) or the Australian Defence Force English Language Profiling
System (ADFELPS).
8.
NATO BILC does not recognise any formal mapping between the STANAG 6001
framework and other language proficiency frameworks. The tables shown at Appendix 1
show suggested equivalencies between the various, highly complex systems. These
30 JSP 510 Pt 2 (V7.2 Feb 19)
equivalencies are currently under review by DRACL. Any questions regarding English
Language equivalencies should be directed to DRACL.
Administration of International English Language Test Standard (IELTS) 13. The LOTA will stipulate the IELTS score that a student needs to achieve in order to
attend UK training, and will also indicate the number of students for whom the UK will pay
to undertake the test. The serial number of the LOTA must be quoted on all
correspondence and when booking the IELTS test with the British Council. Student
assessments and serial numbers will be passed to the IDT by the British Council or UK
Defence Section. The British Council will also forward IELTS test report forms to the
student and the bidding country's MOD. IDT staff will review the IELTS results and advise
the bidding agency whether the student has achieved the minimum score for entry to the
course.
Exclusions from IELTS test requirement 14. The following categories of student need not take an IELTS test:
a.
those whose first language is English.
b.
those who originate from a NATO nation and who can provide evidence of
NATO STANAG qualifications.
c.
those who are returning for training within 2 years of taking a test, as long as
the IELTS requirement is not at a higher level.
Taking the IELTS Test
15. If a prospective student is required to take an IELTS test, he/she can contact the
British Embassy or High Commission or the British Council. The British Council conducts
IELTS assessments in most countries; further details can be found on the British Council
website. If the student is UK-funded, the cost of an IELTS assessment is payable by the
Defence Section in-country, but the UK will be liable to pay for only one IELTS assessment
per training place. Results of IELTS tests are normally issued within 2 weeks of the test
date.
Funding of Additional Language Training
16. When a UK-funded student requires additional ELT, a bid for extra funds must be
submitted to the manager of the proposed funding source through the IPS desk officer and
the ESCAPADE serial amended accordingly.
Providers of English Language Training
17. Should a prospective international student require additional/refresher language
training before undertaking a course, there are a number of options. The single-Service
IDTs can provide further advice.
18. The British Council in country may have training facilities. This is most suitable for
refresher training immediately prior to a student's departure for the UK and is usually a
cheaper option than training the student in the UK.
31 JSP 510 Pt 2 (V7.2 Feb 19)
19. As the lead Training Provider of ELT in Defence DCLC in Shrivenham specialises in
full-time, high-intensity, language courses. Its training design and delivery follow the
Defence Systems Approach to Training (DSAT) which is mapped on to the ISO 9001
international quality management standard. DCLC can provide bespoke ELT courses on
application. IDT(A) can provide further details. DCLC also has oversight of the ELT
provided at:
a.
Britannia Royal Naval College (BRNC) Dartmouth. BRNC offers ELT courses
through its commercial training partner Babcock. IDT(RN) can provide further details.
b.
Defence School of Aeronautical Engineering at RAF Cosford. DSAE offers
technical and military ELT. IDT(RAF) can provide further details.
20. Private language schools in the UK vary considerably in standard, although they can
be cost effective. MOD cannot recommend one private school over another, and IDT will
not administer students’ private language training.
Appendix
1. Provisional Language Proficiency Equivalence Tables.
32 JSP 510 Pt 2 (V7.2 Feb 19)
APPENDIX 1 TO ANNEX C: PROVISIONAL LANGUAGE PROFICIENCY
EQUIVALENCE TABLES
IELTS 9-BAND SCALE
Score
Skill Level
Description
Has fully operational command of the language: appropriate,
Band 9
Expert user
accurate and fluent with complete understanding.
Has fully operational command of the language with only
Very good
occasional unsystematic inaccuracies and inappropriacies.
Band 8
user
Misunderstandings may occur in unfamiliar situations. Handles
complex detailed argumentation well.
Has operational command of the language, though with
occasional inaccuracies, inappropriacies and misunderstandings
Band 7
Good user
in some situations. Generally handles complex language well and
understands detailed reasoning.
Has generally effective command of the language despite some
Competent
inaccuracies, inappropriacies and misunderstandings. Can use
Band 6
user
and understand fairly complex language, particularly in familiar
situations.
Has partial command of the language, coping with overall
Modest
meaning in most situations, though is likely to make many
Band 5
user
mistakes. Should be able to handle basic communication in own
field.
Basic competence is limited to familiar situations. Has frequent
Band 4
Limited user problems in understanding and expression. Is not able to use
complex language.
Extremely
Conveys and understands only general meaning in very familiar
Band 3
limited user
situations. Frequent breakdowns in communication occur.
No real communication is possible except for the most basic
Intermittent
information using isolated words or short formulae in familiar
Band 2
user
situations and to meet immediate needs. Has great difficulty
understanding spoken and written English.
Essentially has no ability to use the language beyond possibly a
Band 1
Non-user
few isolated words.
Did not
Band 0
attempt the
No assessable information provided.
test
Adapted from:
www.ieltsessentials.com/global/results/ielts9bandscale.
33 JSP 510 Pt 2 (V7.2 Feb 19)
UK DEFENCE STANAG-CEF-IELTS READ-ACROSS SCALE
STANAG SLP5
CEF6
IELTS7
4 (Expert)
C2 (Proficient User, Mastery)
8.0,
8.5 (Very Good (towards
Expert) User)
3+
C1 (Proficient User, Effective
7.0,
7.5 (Good (towards Very
Operational Proficiency)
Good) User)
3 (Professional)
B2+ (Independent User, Vantage+)
6.0,
6.5 (Competent (towards
Good) User)
2+
B2 (Independent User, Vantage)
5.5 (Modest (towards
Competent) User)
2 (Functional)
B1 (Independent User, Threshold)
4.0,
4.5,
5.0 (Limited-Modest
User)
1 (Survival)
A2 (Basic User, Waystage)
*
* At SLP1 it is difficult to assign a reliable IELTS grade because of a paucity of consistent
and coherent
usage of the target language.
5 In accordance with the NATO STANAG 6001, NATO Standardisation Agency.
6 In accordance with the Common European Framework of Reference for Languages: Learning, teaching,
assessment (Sixth printing, 2004), Council of Europe/CUP.
7 In accordance with the International English Language Testing System (http://www.ielts.org/).
34 JSP 510 Pt 2 (V7.2 Feb 19)
LISTENING EQUIVALENCES
STANAG SLP
CEF
IELTS
understands all forms and styles
has no difficulty in understanding
has fully operational command of the
of speech used for professional
any kind of spoken language… live
language
with
only
occasional
4
purposes…
including
official
C2 or broadcast, delivered at fast native
8.0, 8.5 unsystematic
inaccuracies
and
policies, lectures, presentations,
speed with colloquialisms and some
inappropriacies; misunderstandings may
negotiations etc.
regional variation.
occur in unfamiliar situations (8).
can follow some unpredictable
can recognise a wide range of
has
operational
command
of
the
turns of thought… in informal and
idiomatic
expressions
and
language,
though
with
occasional
3+ formal
speech…
recognizes
C1 colloquialisms… can follow extended
7.0, 7.5 inaccuracies; generally handles complex
nuances,
humour,
emotional
speech when not clearly structured
language well and understands detailed
overtones of speech.
and when relations are implied.
reasoning (7).
can readily understand language
can understand standard spoken
has generally effective command of the
that includes… hypothesis,
language, live or broadcast… on
language despite some inaccuracies…
3
supporting opinion, stating and
B2+ familiar
and
unfamiliar
topics
6.0, 6.5 can use and understand fairly complex
defending policy, argumentation,
normally encountered in personal,
language,
particularly
in
familiar
elaboration etc.
social, working, academic life.
situations (6).
shows some ability to understand
can follow extended speech and
the
essential
points
of
complex lines of argument… in
No IELTS descriptors exist for ‘point
2+ conversations among educated
B2
reasonably familiar topics and when
5.5
five’: this level is above IELTS 5.0, but
native
speakers…
general
the direction of the talk is sign-
below IELTS 6.0.
subjects, broadcasts etc.
posted by explicit markers
can reliably understand face-to-
can understand the main points of
has partial command of the language,
face speech in a standard dialect,
clear standard speech on familiar
coping with overall meaning in most
4.0,
2
delivered at a normal rate with
B1
matters… e.g. work, school, leisure
situations (5); basic competence is
4.5, 5.0
some repetition and rewording.
etc, including short narratives.
limited to familiar situations… frequent
problems in understanding (4).
can
understand
concrete
can
understand
phrases
and
utterances, simple questions and
expressions related to… very basic
At SLP1 it is difficult to assign a reliable
1
answers,
and
very
simple
A2
personal and family information,
IELTS grade: see IELTS table for grades
conversations… about everyday
shopping,
local
geography,
at 3.0 and below.
needs.
employment… in clear, slow speech.
35
JSP 510 Pt 2 (V7.2 Feb 19)
SPEAKING EQUIVALENCES
STANAG SLP
CEF
IELTS
uses the language with great
has a good command of idiomatic
speaks fluently with only occasional
precision, accuracy and fluency
expressions and colloquialisms…
repetition or self-correction; hesitation is
4
for all professional purposes
C2
can convey finer shades of meaning
8.0, 8.5 usually
content-related…
uses
including the representation of
by using a range of modification
paraphrase,
idiomatic
vocabulary
official policy/points of view.
devices.
effectively as required (8).
readily
produces
extended
can express him/herself fluently and
speaks at length without noticeable effort
discourse… from such areas as
spontaneously, almost effortlessly;
or loss of coherence; uses a range of
3+ economics,
culture,
science,
C1
has a good command of a broad
7.0, 7.5 connectives and discourse markers…
technology, as well as from
lexical repertoire… little obvious
frequently
error-free,
though
some
his/her professional field.
searching for expression.
problems persist (7).
demonstrates… the ability to
can use the language fluently,
is willing to speak at length, though may
effectively understand face-to-
accurately and effectively on a wide
lose coherence at times due to
3
face speech delivered with normal
B2+ range
of
general,
academic,
6.0, 6.5 occasional repetition, self-correction or
speed and clarity in a standard
vocational, leisure topics… adopting
hesitation…
generally
understood
dialect.
an appropriate level of formality.
throughout (6).
can communicate in informal and
can use the language fluently,
formal conversations on practical,
interact with a degree of fluency and
No IELTS descriptors exist for ‘point
2+ social and everyday professional
B2
spontaneity… with good grammatical
5.5
five’: this level is above IELTS 5.0, but
topics…
some
imprecise
control without much sign of having
below IELTS 6.0.
vocabulary.
to restrict what he/she says.
can describe people, places and
can
enter
unprepared
into
produces simple speech fluently, but
things; can narrate current, past
conversation on familiar topics… e.g.
more complex communication causes
4.0,
2
and future activities; can state
B1
family, hobbies, work, travel, current
problems (5); links basic sentences, but
4.5, 5.0
facts, compare and contrast.
events… can exchange, check and
with repetitious use of connectives,
confirm information.
some incoherence (4).
can speak at the sentence level…
can communicate in simple and
may produce strings of simple,
routine tasks requiring a simple and
At SLP1 it is difficult to assign a reliable
1
short
sentences
joined
by
A2
direct exchange of information on
IELTS grade: see IELTS table for grades
common linking words… frequent
familiar and routine matters to do
at 3.0 and below.
errors.
with work and free time.
36
JSP 510 Pt 2 (V7.2 Feb 19)
READING EQUIVALENCES
STANAG SLP
CEF
IELTS
can understand… almost all
can understand a wide range of long
has fully operational command of the
cultural references and can relate
and complex texts, appreciating
language
with
only
occasional
4
a specific text to others within the
C2
subtle distinctions of style, implicit as
8.0, 8.5 unsystematic
inaccuracies
and
target culture… demonstrates a
well as explicit meaning…in abstract,
inappropriacies; misunderstandings may
grasp of nuance.
complex, literary texts.
occur in unfamiliar situations (8).
recognises… humour, emotional
can understand in detail lengthy,
has
operational
command
of
the
overtones, nuances of written
complex texts, whether or not they
language,
though
with
occasional
3+ language… can read between the
C1
relate to his/her area of speciality…
7.0, 7.5 inaccuracies; generally handles complex
lines and distinguish between
provided that difficult sections can be
language well and understands detailed
different styles.
re-read.
reasoning (7).
can
readily
understand…
can adapt… speed of reading to
has generally effective command of the
hypothesis, supporting opinion,
different texts and purposes… and
language despite some inaccuracies…
3
argumentation,
clarification,
B2+ use appropriate reference sources
6.0, 6.5 can use and understand fairly complex
elaboration etc… can get the gist
selectively.
language,
particularly
in
familiar
of higher level texts.
situations (6).
can understand…factual news
can read with a large degree of
items, editorials in periodicals
independence; has a broad active
No IELTS descriptors exist for ‘point
2+ intended for educated native
B2
reading
vocabulary,
but
can
5.5
five’: this level is above IELTS 5.0, but
readers, personal and some
experience some difficulty with low
below IELTS 6.0.
professional correspondence.
frequency items.
can
read
straightforward,
can read straightforward factual texts
has partial command of the language,
concrete, factual texts… people,
on subjects related to his/her field
coping with overall meaning in most
4.0,
2
places,
things;
narration
in
B1
and interest with a satisfactory level
situations (5); basic competence is
4.5, 5.0
current, past and future e.g.
of comprehension.
limited to familiar situations… frequent
biographical data, notices, letters.
problems in understanding (4).
can read very simple connected
can understand short, simple texts
written material… unambiguous
containing…
high
frequency
At SLP1 it is difficult to assign a reliable
1
texts directly related to everyday
A2
vocabulary; can understand short,
IELTS grade: see IELTS table for grades
survival,
workplace,
currency,
simple texts on familiar matters,
at 3.0 and below.
people, places.
everyday, job-related language.
37
JSP 510 Pt 2 (V7.2 Feb 19)
WRITING EQUIVALENCES
STANAG SLP
CEF
IELTS
demonstrates strong competence
can write… clear, smoothly flowing,
covers all requirements of the task
in…formulating private letters,
complex texts in an appropriate and
sufficiently; manages all aspects of
4
job-related texts, reports, opinion
C2
effective style, and in a logical
8.0, 8.5 cohesion well; uses a wide range of
pieces, policy documents; can
structure which helps the reader to
structures; makes only very occasional
express nuances.
find significant points.
errors or inappropriacies (8).
usually organises extended texts
can write… clear, well-structured
presents a clear purpose… with a
well, conveys meaning effectively
texts
on
complex
subjects,
consistent and appropriate tone; uses
3+ and produces writing stylistically
C1
emphasising the relevant salient
7.0, 7.5 less common lexical items with some
appropriate for the audience and
issues, expanding and supporting
awareness of style and collocation;
topic.
points of view at some length.
frequent error-free sentences (7).
can convey abstract concepts
can successfully synthesise and
presents and adequately highlights key
when
writing
about
complex
evaluate information and argument
features/bullet points… but details may
3
topics e.g. economics, culture,
B2+ from a number of sources.
6.0, 6.5 be irrelevant or inaccurate; makes some
science, technology, as well as
errors in spelling which do not impede
his/her professional field.
communication (6).
can write acceptably and provide
can write clear, detailed texts on a
considerable
detail
when
variety of subjects related to his/her
No IELTS descriptors exist for ‘point
2+ narrating,
describing,
stating
B2
field of interest.
5.5
five’: this level is above IELTS 5.0, but
facts, comparing and contrasting,
below IELTS 6.0.
and instructing.
can write…simple personal and
can write straightforward connected
generally addresses the task, but the
routine
workplace
texts on a range of familiar subjects
format may be inappropriate in places;
4.0,
2
correspondence
e.g.
facts,
B1
within his/her field of interest …by
vocabulary is minimally adequate for the
4.5, 5.0
memos, brief reports, private
linking a series of shorter, discrete
task (5); attempts to address the task;
letters, everyday topics.
elements sequentially.
errors recur (4).
can write to meet immediate
can write a series of simple phrases
personal needs… lists, short
and sentences linked with simple
At SLP1 it is difficult to assign a reliable
1
notes, postcards, filling out forms
A2
connectors e.g. and, but, because.
IELTS grade: see IELTS table for grades
and applications… can write
at 3.0 and below.
short, simple sentences.
38
JSP 510 Pt 2 (V7.2 Feb 19)
APPROXIMATE IELTS-ADFELPS8 READ-ACROSS SCALE
IELTS
ADFELPS
9.0
8.5
8.0
9
7.5
8
7.0
7.5
6.5
7
6.0
6.5
5.5
6
5.0
5.5
4.5
5
4
4
3
2
1
At these levels it is difficult to assign a reliable IELTS grade.
8 The Australian Defence Force English Language Profiling System: ‘an English language proficiency rating
system… to describe the levels of English required for target courses conducted by the Australian Defence
Forces’ (http://www.ditc.net.au/).
39
JSP 510 Pt 2 (V7.2 Feb 19)