Freedom of Information Requests
5th May 2021
1st Floor West Wing
New Alderley Building
Macclesfield District General Hospital
Dear Daniel Stonard,
Re: Freedom of Information Act 2000
Lloyd George Digitisation
Thank you for your information request indicated in bold below, which has now been
considered under the Freedom of Information Act 2000 by NHS Cheshire Clinical
Commissioning Group (CCG). I am able to provide you with the following information
Please note from 1st April 2020, NHS Eastern Cheshire CCG, NHS South Cheshire
CCG, NHS Vale Royal CCG and NHS West Cheshire CCG merged to form NHS
Cheshire CCG. You asked:
1) Has the CCG deployed a cross-practice approach to the digitisation
(scanning) of Lloyd George (LG) patient records?
a) If so, who is the supplier the CCG has contracted with?
b) When was the contract awarded and for how long?
c) How may patient files are in scope for the digitisation project?
d) If not outsourced, is the digitisation managed internally by
1a - d) NHS Cheshire CCG has contracted EMIS Health to digitise the Lloyd
George patient records held by our member GP Practices. The contract with
EMIS Health was originally agreed at the end of 2018 by the four former CCGs
that now make up NHS Cheshire CCG and is now in the closure stage. The
contract with EMIS Health was for the digitisation of all Lloyd George patient
records held by our member GP Practices.
Dr Andrew Wilson FRCGP
2) If the CCG has not yet started to digitise Lloyd George records across
its GP estate, does the CCG know roughly how many Lloyd George
records exist in a physical form?
2) As previously advised, NHS Cheshire CCG is now in the closure stage of the
digitisation of all Lloyd George patient records held by our member GP
3) Are these physical LG files stored within the respective practice?
4) Are any physical LG files stored with a third-party storage company,
a) if so, roughly how many (files or boxes is fine)?
b) What is the annual cost to the CCG for the storage of physical patient
files within third party storage companies?
3 - 4a - b) The physical Lloyd George patient records held by our member GP
Practices are with a third party storage company. NHS Cheshire CCG does not
hold information on how many files or boxes of Lloyd George patient records
are held with a third party storage company as the contract for this was agreed
by the member GP Practices themselves. As a result, there is no annual cost to
NHS Cheshire CCG for the storage of physical patient files within third party
*You may wish to redirect your request for this information NHS Cheshire
CCG’s member GP Practices whose names and contact details are listed on
our website at the following link: https://www.cheshireccg.nhs.uk/about/gp-
5) Is there a uniformed Electronic Document Management system
deployed across all practice surgeries?
a) if so, which EDM system has been deployed?
b) when was the contract awarded and how long for?
c) if not, which individual systems are currently being used across the
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5a - c) There is no unified electronic document management system deployed
across all NHS Cheshire CCG’s member GP Practices. All Lloyd George patient
records once scanned are held on the EMIS clinical system used by NHS
Cheshire CCG member GP Practices except where member GP Practices may
have made individual arrangements.
6) Who within the CCG is responsible for the digitisation of Lloyd George
records across the CCG estate, in-line with the NHS England timelines?
a) Please provide name, job title and email address
6a) NHS Cheshire CCG does not have a designated member of staff
responsible for the digitisation of Lloyd George patient records held by our
member GP Practices.
7) Please also provide the details for:
a) Chief Financial Officer (or equivalent)
b) Chief Information Officer (or equivalent)
c) Chief Clinical Information Officer (or equivalent)
d) Chief Executive Officer (or equivalent)
7) Please find below the names of the NHS Cheshire CCG staff that closest
match the roles listed in your request:
a - c) Lynda Risk, Executive Director of Finance & Contracting/Senior
Information Risk Owner
d) Claire Watson, Accountable Officer.
NHS Cheshire CCG does hold the information you have requested regarding
the above staff members direct email addresses. However, the direct email
addresses of staff members are considered by NHS Cheshire CCG to constitute
‘personal information’ under the Data Protection Act and, as a result, are
exempt from disclosure under section 40(2) of the Freedom of Information Act
You can however contact NHS Cheshire CCG with any enquiries for staff using
the ‘get in touch’ page on our website via the following link: https://www.cheshireccg.nhs.uk/get-in-touch.
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If you have any queries or concerns, wish to request a review of our response or are
unhappy with the service you have received in relation to this Freedom of
Information request, please do not hesitate to contact the Freedom of Information
Requests team; details provided at the top of this letter.
If you request a review of our response and are not content with the subsequent
outcome, you may apply directly to the Information Commissioner for a decision.
Generally, the Information Commissioner cannot make a decision unless you have
exhausted the Freedom of Information review procedure provided by NHS Cheshire
Clinical Commissioning Group.
The Information Commissioner can be contacted at: The Information Commissioner’s Office
Director of Governance and Corporate Development
NHS Cheshire Clinical Commissioning Group
Re- Use of Information
Most of the information that we provide in response to Freedom of Information Act 2000 request will
be subject to copyright protection. In most cases the copyright will be owned by NHS Cheshire CCG.
The copyright in other information may be owned by another person or organisation, as indicated on
the information itself.
You are free to use any information supplied for your own non-commercial research or private study
purposes. The information may also be used for any other purpose allowed by a limitation or
exception in copyright law, such as news reporting. However, any other type of re-use, for example
by publishing the information in analogue or digital form, including on the internet, will require the
permission of the copyright owner. Therefore, you must ensure that you gain our permission before
reproducing any information. You may need a licence from us for this.
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