This is an HTML version of an attachment to the Freedom of Information request 'Information about your dealings with Stonewall [Extraneous material removed]'.

Stonewall 2019 Submission – Section6 
6.1 Does the organisation gather data on employee sexual orientation on diversity monitoring 
forms and/or systems? 

      YES 
      Copy and paste the question/s you ask and options staff can select: 
     Question asked on our Equality Monitoring Questionnaire every 2 years:  
     Which of the following best describes your sexual orientation? 
•  Heterosexual/Straight 
•  Gay/Lesbian 
•  Bisexual 
•  I prefer not to say 
•  I prefer to self-describe (please provide further details below) 
      
     Question asked in our Recruitment Application form: 
     Which of the following best describes how you think of yourself? 
•  Heterosexual/Straight 
•  Gay/Lesbian 
•  Bisexual 
•  Other – please specify 
•  I prefer not to answer 
6.2 Does the organisation gather data on employee gender identity, including trans and non-
binary identities, on diversity monitoring and/or systems? 

       YES 
     Copy and paste the question/s you ask and options staff can select: 
     Question asked on our Equality Monitoring Questionnaire every 3 years: 
     COPFS does not discriminate on the basis of gender identity or expression. How do you describe     
yourself? 
•  Female 
•  Male 
•  Non-binary 
•  I prefer not to say 
•  Prefer to self-describe 
 

   Question asked on our Equality Monitoring Questionnaire every 3 years: 
   Transgender is an umbrella term that refers to people whose gender identity, expression or 
behaviour is different from those typically associated with their assigned sex at birth. Do you identify 
as Transgender? 
•  Yes 
•  No 
•  I prefer not to say 
6.3 Does the organisation monitor and analyse from application to appointment the success rate 
of LGBT applicants? 

Yes. 
All applicants from 01 April 2019 to 31 March 2019 
 

Applicants 
Interviewed 
% interviewed 
Offers 
% Offers 
LGBT 
66 
25 
37.9 

13.63 
All 
1384 
464 
33.53 
121 
8.74 
 
We have uploaded statistics covering all recruitment to COPFS from 01 April 2018 to 31 March 2019. 
The analysis shows that we had a total of 66 applicants who identified as LGBT during this period, of 
which 25 were invited to interview. Offers of employment were subsequently made to 9 LGBT 
applicants. This represents a success rate (from application to offer) of 13.63% for LGBT applicants. 
For all applicants the success rate (from application to offer) was 8.74%.  
The analysis is completed throughout the year and the information provided to our Recruitment 
Manager. He ensures that COPFS are continuing to attract candidates from as diverse a range as 
possible. The Head of Workforce Planning is provided with this information on a regular basis 
throughout the year.  If there are any concerns the Recruitment Manager would highlight to our 
Head of Workforce Planning. The information is also provided to our Equality Champion who 
provides an update to our Executive Board in her Equality update Report. This report analyses the 
current demographics of our workforce and whether current strategies are sufficient to allow us to 
meet our equality outcomes which include taking action to ensure our workforce is representative of 
Scottish society. 
 
 
6.4 Does the organisation monitor and analyse through a HR system, the spread of LGBT people at 
different pay grades and levels? 

     YES 
     Upload the most recent data showing analysis of pay levels and grades: 
 

 
Heterosexual/
Prefer not to 
Grade
Gay & Lesbian
Bisexual
Other
Not Known
All Employees
Straight
Answer
B
12
1.80%
5
0.70%
581
84.90%
0
0.00%
25
3.70%
61
8.90%
684
100%
C
*
*
*
*
189
87.90%
0
0.00%
8
3.70%
15
7.00%
215
100%
D
*
*
*
*
218
86.20%
0
0.00%
12
4.70%
20
7.90%
253
100%
E
*
*
0
0.00%
27
79.40%
0
0.00%
*
*
*
*
34
100%
F
*
*
0
0.00%
19
86.40%
0
0.00%
0
0.00%
*
*
22
100%
G
*
*
0
0.00%
26
81.30%
0
0.00%
*
*
*
*
32
100%
H
0
0.00%
0
0.00%
*
*
0
0.00%
0
0.00%
0
0.00%
*
100%
PFD
14
5.30%
*
*
200
75.20%
0
0.00%
13
4.90%
37
13.90%
266
100%
PPFD
0
0.00%
0
0.00%
82
76.60%
0
0.00%
7
6.50%
18
16.80%
107
100%
SCS
*
*
0
0.00%
21
77.80%
0
0.00%
*
*
*
*
27
100%
SPFD
*
*
0
0.00%
101
78.30%
0
0.00%
6
4.70%
20
15.50%
129
100%
TS
*
*
*
*
54
91.50%
0
0.00%
*
*
0
0.00%
59
100%
Total
39
2.10%
11
0.60%
1520
83.10%
0
0.00%
78
4.30%
182
9.90%
1830
100%
 
 
Describe who the analysis is seen by and action taken: 
The above table is included in the Mainstreaming Report which is required to be published on 
COPFS’ external website every 2 years. The data is then seen by anyone who chooses to access this 
via the website. This report is also shared with the Senior Executive Team where the data is used to 
make informed business decisions regarding pay. 
 
 
6.5 When running staff satisfaction surveys, does the organisation break down and analyse the 
satisfaction of LGBT employees? 

      YES 
   Upload the most recent staff satisfaction data: 
    The annual Civil Service Staff Survey does not break down results into characteristics and 
therefore it is limited data that we can report on. However, from the 2018 survey results, we can see 
that in the bullying, harassment and discrimination section, there were no reports of this occurring 
due to sexual orientation or gender reassignment. 
 
 
6.6 What proportion of employees have disclosed their sexual orientation (straight, lesbian, gay, bi 
and those who wish to use their own term) through a HR system? 


   90-100% 
 X   80-89% 
   70-79% 
  60-69% 
  50-59% 
  Under 50% 
  We do not monitor 
 
Upload reports or data demonstrating the declaration date: 
Heterosexual/
Prefer not to 
Grade
Gay & Lesbian
Bisexual
Other
Not Known
All Employees
Straight
Answer
B
12
1.80%
5
0.70%
581
84.90%
0
0.00%
25
3.70%
61
8.90%
684
100%
C
*
*
*
*
189
87.90%
0
0.00%
8
3.70%
15
7.00%
215
100%
D
*
*
*
*
218
86.20%
0
0.00%
12
4.70%
20
7.90%
253
100%
E
*
*
0
0.00%
27
79.40%
0
0.00%
*
*
*
*
34
100%
F
*
*
0
0.00%
19
86.40%
0
0.00%
0
0.00%
*
*
22
100%
G
*
*
0
0.00%
26
81.30%
0
0.00%
*
*
*
*
32
100%
H
0
0.00%
0
0.00%
*
*
0
0.00%
0
0.00%
0
0.00%
*
100%
PFD
14
5.30%
*
*
200
75.20%
0
0.00%
13
4.90%
37
13.90%
266
100%
PPFD
0
0.00%
0
0.00%
82
76.60%
0
0.00%
7
6.50%
18
16.80%
107
100%
SCS
*
*
0
0.00%
21
77.80%
0
0.00%
*
*
*
*
27
100%
SPFD
*
*
0
0.00%
101
78.30%
0
0.00%
6
4.70%
20
15.50%
129
100%
TS
*
*
*
*
54
91.50%
0
0.00%
*
*
0
0.00%
59
100%
Total
39
2.10%
11
0.60%
1520
83.10%
0
0.00%
78
4.30%
182
9.90%
1830
100%
 
 
 
6.7 What proportion of employees have disclosed their gender identity (non-trans and trans) 
through an HR system? Tick one 

 X   90-100% 
   80-89% 
   70-79% 
  60-69% 
  50-59% 

  Under 50% 
  We do not monitor 
Grade
Male
Female
Non-Binary
All Employees
B
174
25.40%
510
74.60%
0
0.00%
684
100%
C
52
24.20%
163
75.80%
0
0.00%
215
100%
D
79
31.20%
174
68.80%
0
0.00%
253
100%
E
17
50.00%
17
50.00%
0
0.00%
34
100%
F
9
40.90%
13
59.10%
0
0.00%
22
100%
G
11
34.40%
21
65.60%
0
0.00%
32
100%
H
*
*
*
*
0
0.00%
*
100%
PFD
71
26.70%
195
73.30%
0
0.00%
266
100%
PPFD
34
31.80%
73
68.20%
0
0.00%
107
100%
SCS
14
51.90%
13
48.10%
0
0.00%
27
100%
SPFD
44
34.10%
85
65.90%
0
0.00%
129
100%
TS
16
27.10%
43
72.90%
0
0.00%
59
100%
Total
522
28.50%
1308
71.50%
0
0.00%
1830
100%
 
 
Provide a brief description of the report you have uploaded: 
The above table was taken from the HR return of the 2019 Equality Paper. The data is accurate as at 
31st March 2019. Every 2 years, COPFS asks employees to complete an Equality Monitoring 
questionnaire which gives employees the opportunity to update their status regarding gender, 
sexual orientation and so on.  The information received from employees is then amended on the HR 
System which will then provide accurate data for reports. The above table used the data from the 
Equality Monitoring questionnaire where each employee identified as being either male, female or 
non-binary.