OFFICIAL
Principle 3 checklist
STE
COVID‐19 Workplace Recovery Plan
Business process
Principle 3 Checklist
Available buildings should be assessed for suitability and brought
back into use in a controlled and prioritised basis
Issue 1
OFFICIAL
Principle 3 checklist
Appendix A.
Assessment to identify whether a building is suitable and can be directly managed to support
social distancing measures.
The Network Rail portfolio of buildings include sites that are owned and leased by NR. Buildings are managed in
number of different ways. It is important to identify who is responsible for the building asset and service
provision to understand the risk of building/s selected
Building Category
Managed by
Risk
Select Option
A ‐ Corporate Office A
NR/Mitie
Low
√
B ‐ Operational Estate
NR/Works Delivery
Low
√
C ‐ Corporate Office – NR Sole occupant
Landlord / NR/ Mitie
Medium
D Corporate Office ‐ multi‐tenanted building
Landlord / NR / Mitie
Medium ‐ High
E ‐ Serviced Office
Landlord
High
Review whether assets are in NR dedicated demise or shared with other occupiers (multi‐tenanted buildings)
Asset
Dedicated & Shared
Risk
Select Option
Toilets / Washrooms
Shared
High/low
High in public toilets
Low in staff toilets
Kitchens / Tea Points
Shared
Low
Low in staff areas
Lifts
Dedicated & Shared
High/Low
High in public lifts
Low in staff lifts
Stairwells
Dedicated & Shared
High/Low
High in public
stairwells and
escalators
Low in staff stairwells
Main Reception
Dedicated
Medium
Low in staff side
High in public side
Breakout areas
Was shared now
Low
low
dedicated by function
Review who is responsible for provision of support services
Service Provision
Managed by
Risk
Select Option
Security / Reception
NR
Low in non‐public
Medium
High in public
Building Opening Hours
NR
High
Building open 04:30 –
02:00 daily
Lift provision and maintenance
NR
Low
Multiple lifts to each
platform and in staff
areas – excellent
maintained regime
and emergency
response standards in
place
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OFFICIAL
Principle 3 checklist
Cleaning of Tea Points / Kitchens
Mitie
Low
Cleaned regularly and
Landlord
Medium
at least hourly with
Zoono applied every
14 days – staff also
briefed on their
responsibilities to keep
each other safe
Cleaning of Toilets / Washrooms
Mitie
Medium
Cleaned regularly and
Landlord
at least hourly with
Zoono applied every
14 days
BOH – LOW
FOH ‐ HIGH
Cleaning common areas (reception,
Mitie
MEDIUM
Cleaned regularly and
lifts, stairwells, corridors, entrances
Landlord
at least hourly with
etc)
Zoono applied every
14 days
BOH – LOW
FOH ‐ HIGH
Cleaning occupied areas (office/
NR / Mitie
Low
Cleaned regularly and
depot demised areas)
at least hourly with
Zoono applied every
14 days
Waste Management
NR / Mitie
Medium
Excellent waste
management
protocols in place –
deemed medium due
to the removal of
public waste
Building Maintenance
NR
Medium
Maintained to a good
standard by Network
Rail Works Delivery
risk is medium due to
maintenance staff
having to work from of
house (with control
measures to keep
them safe)
Pest Control
Mitie
Medium
Good level of pest
control management
protocols in place –
deemed medium due
public area pest
control
Business Critical Equipment
Determine whether business critical equipment/kit is available on sites and required to deliver ongoing
activity
List Business Critical Equipment
Only available on this site Yes/No
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Principle 3 checklist
Life Safety Systems – fire alarm – detection,
Yes
suppression, dry risers, sprinkler systems, fire
control systems
Life safety systems – impulse fans
Yes
Life safety systems
Yes
Escalators/lifts – required for evacuation of the
Yes
station due to fire strategy
Control room – all life safety systems and station
Yes
operational systems are controlled via the control
room
Hinterland – incoming critical supplies (power, water
and gas)
Operational Front‐Line Staff Protected
Review whether workplace is occupied by Front Line Staff
Yes/No
Does workplace have front line staff in occupation?
Yes
If yes, can workplace be adequately divided to segregate
Yes in non‐public areas and yes to
operational and non‐operational staff?
a certain extent in public areas
dependant on the levels of
passenger footfall.
If colocation of operational and non‐operational staff is
Control measures include:
unavoidable what control measures will be implemented?
Face coverings provided for staff
Sneeze screens where appropriate
Distancing guidance markers
Reminder posters to clean hands
Occupancy levels of toilets
Relocation of shared mess rooms
Restriction in the amount of
seating in public and non‐public
areas
Hand sanitiser stations at all entry
and exit points and critical public
and non‐public areas
Portable hand was basins in critical
public areas
Workplace Location
Review the risk of commuting to the workplace
Yes
Does the workplace provide a staff car park?
Yes ‐ FOC
Is the workplace on a busy commuter hub
It is a busy commuter hub
Are the multiple commuting options
Yes
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OFFICIAL
Principle 3 checklist
What control measures will be implemented to assist with
Control measures include:
complying with 2mtr social distancing?
Face coverings provided for staff
Sneeze screens where appropriate
Distancing guidance markers
Reminder posters to clean hands
Occupancy levels of toilets
Relocation of shared mess rooms
Restriction in the amount of
seating in public and non‐public
areas
Hand sanitiser stations at all entry
and exit points and critical public
and non‐public areas
Portable hand was basins in critical
public areas
Accessible Workspace Review
Accessibility
Yes
Risk
Does access to the NR demised area require use of a lift?
Yes
High in public areas
Low in non‐public areas
Does the main entrance allow for social distancing?
Yes
Public areas ‐ Low at
current footfall levels
High at current 2m
distancing during normal
peak footfalls
Medium at peak footfall
levels if distancing is
reduced to 1m – Marc
Caplan data from the
station capacity team.
Non‐public areas – low
Are other entrances available to reduce footfall?
Yes
As above
Are stairs available for transit between all floors?
Yes, and lifts and
Public areas ‐ Low at
escalators (within
current footfall levels
the public demise)
High at current 2m
distancing during normal
peak footfalls
Medium at peak footfall
levels if distancing is
reduced to 1m – Marc
Caplan data from the
station capacity team.
Non‐public areas – low
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OFFICIAL
Principle 3 checklist
Assessment justification
Does the assessment prove that the building is low risk to comply with social distancing measures?
The back of house areas are low risk due to the control measures. However, the front of house areas would fall
into the medium category due to them being public demises.
What measures will be taken to reduce any medium/high risks identified?
The station has a recovery plan in place which gives guidance on how to manage the crowds in public areas and
understands the thresholds provided by the station capacity team which may require intervention from the
station teams.
For use by the Covid‐19 buildings manager
Date Received
19/06/2020
Actions required
Potential temperature testing of all staff when they book on site
Actions taken
Aside from the action required above it is my belief that the station has done
everything possible to reduce the risk to as low as is reasonably practicable to
passengers and staff.
Feedback to line manager
Page 5 of 5