MOD FOI/EIR Compliance Notes
Costing Exercise
Please complete the below boxes as accurately as possible with the activities involved for each.
If the Section 12 activities do not exceed 24 working hours/£600 please continue to the
section14(1) (Burden) activities.
Whilst there is no statutory limit for s.14(1) (Burden) our general guidance is to double the section
12 limits i.e. 48 working hours/£1,200.
Total Cost
Action
Total
(at £25 per
Hours
hr per
person)
Section 12 Activities
Ascertaining whether we hold the information
Locating the information
Retrieving the information
Extracting the information within scope
Total cost of Section 12 activities
Does section 12 apply?
Yes
No
Section 14(1) (Burden) Activities
Assessing and reviewing
Considering and applying exemptions
Redaction
Consultation
Other Considerations
Total (including section 12 activities)
Does Section 14(1) (Burden) apply?
Yes
No
MOD FOI/EIR Compliance Notes
Costing Exercise Example
Total Cost
Action
Total
(at £25 per
Hours
hr per
person)
Section 12 Activities
Ascertaining whether we hold the information
Not relevant. We know we hold the information
Locating the information
3 people searching. 1 hour each.
3
£75
Retrieving the information
30 files identified. 5 mins to retrieve each file
2.5
£62.50
(30 x 5
mins)
Extracting the information within scope
2 people spending approx. 7 hours each extracting info in scope
14
£350
Total cost of Section 12 activities
19.5
£487.50
Does section 12 apply?
Yes
No
Section 14(1) (Burden) Activities
Assessing and reviewing
60 documents to be reviewed by SME @ 20 mins per doc
20
£500
Considering and applying exemptions
2 hours considering PIT
2
£50
Redaction
10 mins per file redacting
10
£250
Consultation
8 hours consulting stakeholders on what should be withheld
8
£200
Other Considerations
Photocopying
30 mins
£12.50
Total (including section 12 activities)
60
£1,500
Does Section 14(1) (Burden) apply?
Yes
No