Response to Request for Information
Reference:
1277889
Date:
25/02/2020
Managed print services
Please could you provide the following information with regards to your current printing expenditure:
1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics
a. Leased devices under a call-off contract
b. The majority have been replaced by MFDs a few remain mostly purchased on an ad hoc basis
c. Cambridgeshire County Council does not have a print room. Any reprographics work that cannot be
handled by the in-house MFDs is tendered under the print framework.
2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
a. Canon
b. Multiple
c. Multiple
3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
a. September 2018 – September 2020
b. September 2018 – September 2020
c. September 2018 – September 2020
4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
a. 168 MFDs
b. Not centrally controlled
c. No devices
Chief Executive
Gil ian Beasley
www.cambridgeshire.gov.uk
5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
a. 17,454,111 pages. This will vary year-on-year.
b. This information is not centrally recorded
c. This information is not centrally recorded
6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
a. £130,000
b. See the response to a)
c. £0
7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one
MFD Contract was procured under CCS Framework Multifunctional Devices, Managed Print and Content Services
and Records and Information Management (RM3781)
8. Do you have any print management software? If so, which software?
Cambridgeshire County Council own an installation of Canon’s Uniflow system.
9. Do they supply you with any scanning software (additional to the software native to the device)?
No
10. What Document Management solution/s do you currently use within your organization?
Electronic documents management - WISDOM
Physical (hard copy) documents management – in-house people-based solution and in-house database
11. What PDF software do you pay for? And how many licenses do you pay for (an average per annum would be a
good number here please)?
We purchase Adobe Acrobat Standard and Professional licences on an Ad Hoc basis. There is no annual contract.
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