Physical Security Tips
Filing cabinets and desk drawers containing personal information must be kept locked when
not in use.
Paper records containing personal information must be disposed of securely when no
longer required i.e. shredded or placed into confidential waste bins.
Patients, relatives and other visitors should never be left unattended in clinical areas, offices
or areas where there is personal information.
Personal data should not be written or displayed in any way where it could be seen by
visitors or passers-by.
Clear desks policy – all papers, including diaries and notebooks containing personal
Information should be locked away when not in use and never left unattended or overnight
on desks and tables.
Device Security Tips
Passwords must be kept secret and secure and never written down.
Never use an account that does not belong to you. Do not allow others to use your account.
Thought must be given to the placement of screens to ensure that what they display is not
visible to visitors or passers-by.
Never leave a device unattended in a non-secure or public place.
Users must lock or log off their device when they are not using it or they leave their desk or
office (even if it is only for a few seconds).
Never leave your smart card unattended (treat it as a bank/credit card)
Lock Your Computer
Hold down the Windows key and hit L