This is an HTML version of an attachment to the Freedom of Information request 'Town & Police Act 1847 Section 21 Road Closure'.



 
 
 
 
Mr. P. Gadd 
Direct Line: 01622 652610 
request-617564-
E-mail: xxxxxxxxxxxxxxxxxxxx@xxxx.xxxxxx.xx 
xxxxxxxx@xxxxxxxxxxxxxx.xxx 
 
Date: 20 January 2020 
FOI Ref: 19/11/1609 & 19/11/1675 
 
 
Dear Mr. Gadd, 
Freedom of Information Request 19/11/1609 & 19/11/1675 
I write in response to your two requests for information under the Freedom of Information Act 
2000 (FOIA) received on 4 November and 19 November 2019. Since both requests relate to the 
same subject matter, they will both be responded to in this letter. 
Request 1 
1/Could you please provide any correspondence ,documents, emails or any methods of communication you 
have between Kent Police and Kent County Council regarding use of the Town & Police Act 1847, Section 21, 
Road Closure. For the Period 1st Jan 2018 to 4Nov 2019 
2/Could you please provide any correspondence ,documents, emails or any methods of communication you 
have between Kent Police and Ashford Borough  Council regarding use of the Town & Police Act 1847, 
Section 21, Road Closure. For the Period 1st Jan 2018 to 4Nov 2019 
3/  Could you please provide any correspondence ,documents, emails or any methods of communication you 
have between Kent Police and Kent County Council regarding the Boxing Day Meeting in Tenterden for the 
period 1st Jan 2018 to 4Nov 2019 
4/ Could you please provide any correspondence ,documents, emails or any methods of communication you 
have between Kent Police and Ashford Borough Council regarding the Boxing Day Meeting in Tenterden for 
the period 1st Jan 2018 to 4Nov 2019 
Request 2 
Could you please provide any emails,  documents or correspondence between Kent Police and Ashford 
Borough Council  regarding the meeting on Boxing Day Meeting of the Ashford Valley Hunt Ltd @ High St,  
Tenterden in 2018. 
Also,  any information to include for the 2019 Boxing Day meeting. 
Could you provide anything you have for the Period 1st October 2018 to 19 Nov 2019. 
The attached appendix provides copies of correspondence between Kent Police, Ashford Borough 
Council, and Kent County Council, with regard to road closures and Boxing Day meetings in 
Tenterden. 
Some information is exempt from disclosure by virtue of the following exemptions: 
Section 31(1)(a)(b) Law enforcement 
Section 40(2) in conjunction with Section 40(3A)(a) Personal information 
Section 43(2) Commercial interests 
 
Freedom of Information, Coldharbour, London Road, Aylesford, Kent, ME20 7SL 
This is available in 
www.kent.police.uk  
large print on request
 

 
Information exempted at Section 31(1)(a)(b) contains: 
Traffic Management Plans 
Event Management Plans 
Event Notification Form 
Risk Assessments 
Operationally sensitive material 
Information exempted at Section 40(2) in conjunction with Section 40(3A)(a) contains personal 
information, in this case the names of individuals. 
Information exempted at Section 43(2) relates to insurance liability documents. 
Evidence of harm 
Management plans, risk assessments and information containing operationally sensitive material, if 
disclosed into the public domain, would be of great use to any person or persons wishing to 
disrupt an event, or engage in actions involving or resulting in criminal acts. 
Factors in favour of disclosure at Section 31 
Disclosure of this information would contribute to openness and transparency, and provide insight 
into how individual events are planned and organised. 
Factors in favour of non-disclosure at Section 31 
The information compiled in these documents has been provided to Kent Police for the purposes of 
ensuring public safety, and in confidence by the event organisers. The disclosure of event planning 
information, particularly for events which may occur more than once, would highlight sensitive 
planning details which if known publicly could highlight any perceived security vulnerabilities which 
could be exploited by those wishing to frustrate, disrupt or cancel an event at the planning stage 
or as it takes place. Any disclosure which would risk harm to those involved in an event or to the 
general public, and requiring the diversion of police resources is not considered to be in the public 
interest. 
Personal information is information that relates to a living individual who can be identified from 
that information alone or from that information together with other information in the possession 
of, or likely to come into the possession of, the Chief Constable. The information requested 
includes the names of individuals, the disclosure of which under FOIA would constitute the 
processing of personal information contrary to the Data Protection Act 2018. 
Factors in favour of disclosure at Section 43 
Disclosure of insurance liability documents would contribute to openness and transparency, and 
provide insight into how individual events are planned and organised. 
Factors in favour of non-disclosure at Section 43 
The financial information contained within these documents belongs to the event organisers, the 
public disclosure of which would be prejudicial to event organisers as it would highlight for what 
and for how much they are paying for insurance, undermining their ability to receive insurance in 
the future at fair market rates. 
Balance test 
Having reviewed the arguments above, whilst it can be considered to be in the public interest to 
provide correspondence between Kent Police, Ashford Borough Council and Kent County Council 
concerning road closures and the Boxing Day meetings in Tenterden, provision of the precise 
Kent Police : PSD FOI 
Form 3540b rev Jan 2011 [erev 2/11] v1 
 
 

 
planning details would undermine the joint approach to event management, putting events at risk 
of disruption and requiring the diversion of police resources to contend with any unrest or criminal 
activity, and cannot be considered to be in the public interest. 
I apologise that this reaches you outside of the twenty working day limit, but thank you for your 
interest in Kent Police. If you have any queries about your request or the application of the 
Freedom of Information Act generally, please contact this office quoting the reference number 
above.  
Yours sincerely, 
 
Alan Muggridge 
Public Disclosure Officer 
 
 
 
Your right to appeal 
We take our responsibilities under the Freedom of Information Act seriously but if you feel your 
request has not been properly handled or you are otherwise dissatisfied with the outcome of your 
request, you have 40 working days from the date the response is issued to request that Kent 
Police carry out an internal review.  
If your request for a review concerns the decision to apply an exemption, it would assist if you 
would outline why you believe the exemption does not apply. 
Kent Police will acknowledge receipt of any request for a review and aim to respond as soon as 
practicable, in most cases within 20 working days of receipt. If the review will not be completed in 
this timescale, you will be informed. 
You may lodge your request for a review in writing: 
Our email address is: xxxxxxxxxxxxxxxxxxxx@xxxx.xxxxxx.xx  
Our postal address is: 
Freedom of Information 
Coldharbour,  
London Road,  
Aylesford,  
Kent,  
ME20 7SL 
If you are still dissatisfied following our internal review, you have the right under section 50 of the 
Act to appeal directly to the Information Commissioner who would normally expect you to have 
exhausted the internal review procedure provided by Kent Police.  
For information on how to appeal to the Information Commissioner please visit the website at 
www.ico.org.uk. Alternatively, phone or write to: 
Information Commissioner's Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF   
0303 123 1113 
Kent Police : PSD FOI 
Form 3540b rev Jan 2011 [erev 2/11] v1