This is an HTML version of an attachment to the Freedom of Information request 'Shanaz project'.




 
 
 
Joint Information Management Unit
Operational Headquarters 
Tower Street 
Winchester 
Hampshire 
SO23 8ZD
 
 
 
 
 
 
 
 
 
 
 
Telephone   
Direct Dial
 
101  023 8047 9580
Sam Andrews 
Fax   
Text Relay
request-610698-
01962 874201 
18001 101
xxxxxxxx@xxxxxxxxxxxxxx.xxx 
  Email Address
xxxxxx.xxxxxx@xxxxxxxxx.xxx.xxxxxx.xx
18 October 2019
Our ref: 
CM/PA/002667/19 
 
 
 
 
 
Dear Sam Andrews,  
 
FREEDOM OF INFORMATION REQUEST  
 
I write in response to the above referenced Freedom of Information request submitted 
on the  10/10/2019, Hampshire Constabulary has now considered this request, which 
has been repeated below and have responded accordingly.  
 
Request 
Response 
I  am  writing  to  obtain  documents  and  Hampshire Constabulary does not hold 
emails pertaining to the Shanaz Network. 
this information in a retrievable format. 
 
The cost of determining if the information 

report 
(https://www.west- is held, locating and retrieving the 
midlands.police.uk/wmpe...) indicated that  information exceeds the ‘appropriate 
Shanaz  operated  in  the  across  the  UK,  level’ as stated in the Freedom of 
and  that  a  national  guidance  document  Information (Fees and Appropriate Limit) 
on Shanaz was created and distributed to  Regulations 2004. It is estimated that it 
all police forces. This was a 'best practice'  would cost more than £450 to comply 
document. 

previous 
request  with your request. 
(https://www.whatdotheyknow.com/reque
 
st/project_shanaz)  indicated  that  persons  In order to ascertain what, if any, 
working on Shanaz used their own force's  communication has been made with the 
computers  and  systems,  and  not  a  company Shanaz Network a large 
centralised one. 
manual review would need to be 
 
undertaken. There is no central method 
Please send me a copy of this document,  for searching all communications and 
and any documents related to the Shanaz  correspondence across the force. As 
network held on your computers. 
such, all officers, staff and departmental 
 
mailboxes would need to be contacted in 
The  article  also  indicated  that  regular  order to see if, at any point, 
reports were sent regarding Shanaz. 
communication with Shanaz Network has 
 
taken place. To do this would far exceed 
 



 
 
 
 
 
 
Please  send  me  a  copy  of  any  reports  the time limit associated with this 
sent  or  received  regarding  the  Shanaz  request. 
network. 
 
 
In accordance with the Freedom of 
  
Information Act 2000, if one element of a 
request exceeds the statutory cost limit, 
the whole request may be refused on 
grounds of cost.  As such, this letter acts 
as a Refusal Notice in respect of your 
whole request.  
 
 
COMPLAINT RIGHTS 
 
If  you  are  dissatisfied  with  the  handling  procedures  or  the  decision  made  by 
Hampshire  Constabulary,  you  can  lodge  a  complaint  with  the  force  to  have  the 
decision reviewed within 2 months of the date of this response. Complaints should be 
made in writing to the Public Access office at the address at the top of this letter.  
 
If, after lodging a complaint with Hampshire Constabulary, you are still unhappy with 
the outcome, you may make application to the Information Commissioner at the 
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire 
SK9 5AF, via telephone on 0303 123 1113 or 01625 545745 or at the website 
www.ico.org.uk 
 
Yours sincerely 
 
Rose Gaunt 
Public Access 
Joint Information Management Unit