This is an HTML version of an attachment to the Freedom of Information request 'Maidstone Borough Council Solicitor Agents (J E Baring & Co) Assignment And Sub-Contracting'.

Maidstone Borough Council 
 
Freedom of Information Act Request 
 
Ref: FOI 8264 
 
Date: 11/09/2019 
 
Request and Response 
 
Can you please clarify how Sheila Coburn ensures the GDPR and Data 
Protection Act that protects the rights and fundamental freedoms of 
natural living persons, that must stringently be enforced and not 
breached by her giving out private personal data on an adhoc basis to a 
company that MAIDSTONE BOROUGH COUNCIL has no contract with or a 
Deed of Arrangement in place to protect those rights. 
 
The Council and all its staff conduct their tasks in line with the Data Protection 
Act 2018 and GDPR. Any information sharing takes place lawfully and abides by 
the principles of the Act and other requirements it places on organisations. 
Details necessary for the enforcement of unpaid Council Tax such as liable name, 
address and Council Tax unpaid amounts and dates are passed to J E Baring and 
Co to carry out their function under Section 71 of the Local Authorities 
(Contracting Out of Tax Billing, Collection and Endorsement Functions) Order 
1996. 
 
What position and powers does Sheila Coburn hold to ensure that there 
are no breaches, is she a Data Controller or a Data Processor and how 
does she assign this data to her Agents, who are not employees of the 
Council and any third party/sub-contractors. 
 
Mrs Coburn’s position is Head of Mid Kent Revenues and Benefits Partnership. 
Her role covers the billing, collection and enforcement of Council Tax. Maidstone 
Borough Council is the Data Controller. J E Baring and Co is the Data Processor. 
The details mentioned above, such as liable name, address and Council Tax 
unpaid amounts and dates are passed to J E Baring and Co on an ad-hoc basis. 
 
Please also confirm which legal entity has been paid after being granted 
work by Sheila Coburn personally, how is it possible for the Council to 
pay funds to a dormant company.  
 
J E Baring and Co. This is a partnership, not a dormant company. 
 
Can you also clarify that she is an employee of Maidstone Borough 
Council when granting this work or is the billing authority a separate 
legal entity. 
 
Employee on behalf of Maidstone Borough Council.