This is an HTML version of an attachment to the Freedom of Information request 'Permanency'.

2018.11.22
Informal JN/CC - discussions
Meeting 
Date - 
17.01.19
Number on List
Standing items for formal JNC
Colour codes
S-1.18
Recruitment and Selection
On formal JNC 
Unison Action
S-2.18
Health and Safety
On formal JNC 
Final stage
S-3.18
Living Wage
On formal JNC 
Management Action
Formal JNC
Remove
Date added
New Issues to be Considered
Action
Agreed note 
Responsible for Action
Remove
Noted that departments are 
Management - Main themes 
04.10.18
PDR
Deadline 14.12.18
getting thourgh the PDRs for  that emerge wil  be shared with 
their staff
TU
remove
Noted that a focus group for 
teaching staff had been 
on going
Attedance Management Focus Group
HR to organise focus groups with support staff
arranged. Agreed focus groups 
Management
for support staff would be 
organised
Agreed that JL would forward 
04.10.18
Phased Return to Work - data
JL to provide details of the information required.  Agreed that 
the informatio required to DS 
any data would be gathered going forward for session 2018/19. and the data gathering would 
Unison
commence in the New Year
04.10.18
Fixed-term Contracts
 Meeting being arranged for wb 14.01.19
DS agreed to take JL through 
the list of FT posts 
Management
04.10.18
Staff Movement Between Campuses
EM to review document in light 
Meeting being arranged for wb 14.01.19
of comments from Unison.
Management
JL wil  forward by end of 
04.10.18
Development Proposal
Unison to send proposal to management by end of December November.  DS advised that the 
deadline could be extended  and 
Unison
JL to advise DS
JL advised that she was to 
attend compulsory training in 
Edinburgh to be trained in JE.  
DS advised that JL should 
check with Unison with regards 
to the purpose of the traning as 
04.10.18
Job Evaluation
Figures to be updated and provided.
the training for role analysts 
would not take place until early 
Management
in the New Year and this would 
be delivered by ECC the 
software owners.  JL advised 
that she would ask Unison to 
inform the College with regards 
to the event.
DS went through the impact of 
the revised T and Cs on the 
22.11.18
Staff Terms and Conditions
Support Staff Terms and Conditions
College in particular with 
regards to the costs.  Unison 
Management
and Mgt agreed to draft a joint 
communication for staff.
remove?
DS took JL through the 
22.11.18
Update to be provided
proposal.  Unison welcomed the 
Management
opportunity for an MA in the ICT 
ICT Modern Apprenticeship
department.
17.01.19
Training for Support Staff
MS to raise
Unison
17.01.19
Health and Wellbeing Survey 
D Shiels to raise
Management

2019.02.21
Informal JN/CC - discussions
Meeting 
Date - 
17.01.19
Number on List
Standing items for formal JNC
Colour codes
S-1.18
Recruitment and Selection
On formal JNC 
Unison Action
S-2.18
Health and Safety
On formal JNC 
Final stage
S-3.18
Living Wage
On formal JNC 
Management Action
Formal JNC
Remove
Date added
New Issues to be Considered
Action
Agreed note 
Responsible for Action
Remove
Advised that the outcome to the 
04.10.18
Staff Development
Outcome of PDR process, themes for next conference and staff 
Agreed management and TU 
development for support staff
staff conference would be on the 
agenda of the formal JNC.
Action
Feedback would be discussed with 
Focus groups now held with staff, teaching and support, and two 
the Working Group on Attendance 
on going
Attedance Management Focus Group
meetings arranged with managers for Monday 18th and Tuesday 19th  Management and shared at a future  Agreed management and TU 
February 2019
date as part of the Attendance 
Action
Management and Support Policy 
and Procedure review.
04.10.18
Phased Return to Work - data
JL to provide details of the information required.  Agreed that any data 
would be gathered going forward for session 2018/19.
No update
Unison
04.10.18
Fixed-term Contracts
 Meeting being arranged
No update
Agreed management and TU 
Action
Unison advised that the feedback 
04.10.18
Staff Movement Between Campuses
would be provided before the end of  Agreed management and TU 
Action
Considered at formal JNC 08.02.19 - Unison to feedback to management 
February 2019
by the end of Febuary 2019
Grade 2 to Grade 3 - 2 posts; Grade 3 to Grade 4 - 1 post; Grade 4 to 
04.10.18
Annual Job Evaluation Exercise
Grade 5 - 1 post; Grade 4 to Grade 6 - 1 post and Grade 5 to Grade 6 - 4  Agreed to remove from the list as 
Management
posts.
exercise completed
Noted that JL was working with 
DS contacted Clyde College to check their approach. 5 over 6 contracts - 
mangement to consider more 
22.11.18
Staff Terms and Conditions
discussions on going with Estates and Faculty with regards to efficient  effective ways of working within the  Agreed management and TU 
working methods.  Meeting held 14.02.19. Next scheduled meeting wc 
workshop area.  Stil  waiting on 
Action
11.03.19
feedback from Clyde College re the 
FA payment.
Unison noted the creation of the 
22.11.18
ICT Modern Apprenticeship
Post to be advertised.  Grade 1. Two year fixed-term period.  College wil  
Management
review structure needs after 18 months.  
Apprentice post and agreed item to 
be removed from the agenda.
17.01.19
Health and Wel being Survey 
Outcome of survey being collated.  Wil  feedback to Unison in due 
Feedback unavailable at this time 
Agreed management and TU 
course.
but wil  provide in due course
Action

2019.04.18
Informal JN/CC - discussions
Meeting 
Date - 
17.01.19
Number on List
Standing items for formal JNC
Colour codes
S-1.18
Recruitment and Selection
On formal JNC 
Unison Action
S-2.18
Health and Safety
On formal JNC 
Final stage
S-3.18
Living Wage
On formal JNC 
Management Action
Formal JNC
Remove
Date added
New Issues to be Considered
Action
Agreed note 
Responsible for Action
Remove
18.04.19
Staff Development
Unision to forward ideas for next 
sessions conferences 
Unison
on going
Attedance Management Group
Papers sent to Unison. 
JL to send comments re letters by end 
of April 19
Unison
04.10.18
Phased Return to Work - data
HR to assess impact of procedure and monitor.  Wil  share findings with Unison at attendnance 
management group
agreed to remove
Unison
Explained no support staff on ft contract 
04.10.18
Fixed-term Contracts
due permanence under agreement. DS  Agreed management and TU 
todiscuss with JL
Action
22.11.18
Staff Terms and Conditions
First Aid payment - Unison advised that other colleges have paid the £500 effective from 01.11.19 MS to provide list of colleges that have  Agreed management and TU 
paid the £500.
Action
17.01.19
Health and Wellbeing Survey 
Further analysis and action plan devleoped to take forward.
Outcome stats to go on formal JNC
Management 
DS agreed to update al section and put 
11.04.19
Annual Leave
Discussion on National Agreement and Local Arrangements
on formal JNC.  Also agreed that 
managers would be sent a copy once 
Management 
been to JNC
Branch want to see calendar first.  
21.02.19
Facility Time
Review Facility Time
Waiting on CG to feedback.  Hopefully 
Unison
next week.

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