Transition Management Board Meeting
26TH MARCH 2019
MINUTES – PART A
Libby Nicholas (CEO – Astrea Academy Trust) * Chair
Benedick Ashmore-Short – Executive Director of Education
Adam Goldstein – Executive Director of Operations
Jamie Gibbs – Project Manager
Melanie Basson – Clerk
Clare Greaney – Deputy Principal
Cathy Chilman – Senior Assistant Principal, Teaching and Learning
Neil Owen – Senior Assistant Principal, Director of KS4
Helen Breakspear – Senior Assistant Principal, Director of KS3
Mark Taylor - Head of Astrea Sixth Form
Hywel Jones – Deputy Director of Education, Astrea Academies
Gavin Walsh - Longsands School Business Manager
Kate Bell – Most Able Champion Lead
Mark Seymour –Assistant Principal for Interventions and PP 1) Introductions and Apologies
The meeting started at 4.15pm. Introductions were made and staff were welcomed.
Ms Nicholas addressed the TMB to inform them that Mr Paine is ‘not in school’ and Mr Jones will
support SLT at the Academy to ensure its ‘business as usual’.
There were no apologies for absence.
2) Minutes, Action tracker and Matters Arising
The minutes of the last TMB meeting held on 16th January 2019 were circulated to LTMB (Longsands
Transition Management Board) in advance of the meeting.
The TMB reviewed matters arising and updated the action tracker.
The TMB adopted the minutes as a true and accurate record of the meeting and were signed by the
3) Declarations of Interest
There were no declarations of interest made on any agenda item.
The Chair informed the committee that Mr Bingham will be leaving Astrea and thus his role on the
TMB will end on his departure. His predecessor will be appointed as a member of the TMB on
5) Principal’s Report
The Principal’s report was circulated to the TMB in advance of the meeting highlighting the following
Leadership and Management
Behaviour, Safety and Wellbeing
Attendance – 94.9% for All years for this academic year to date
Mr Jones expanded on the Principals report and the TMB discussed the following points:
Mr Walsh to identify necessary costs for investment into KS3 Teaching and Learning: in order to
provide a curriculum offer to that of similar schools.
The TMB noted that Ms Nicholas and Mr Ashmore-Short are to present predicted student outcome
indications to the Regional Schools Commissioner on Monday 1st April 2019. The TMB requested that
accurate up to date predictions are shared by Mr Owen and Mr Taylor, ready for this presentation.
Ms Nicholas requested that areas of “Enrichment” in our curriculum are suggested to Challenge
Partners as an area of focus for their next visit.
Ms Greaney informed the TMB noting successes of an “Attendance project”, which monitors
attendance patterns and levels and gives rewards where improvement is seen; is having a positive
impact on attendance. Ms Greaney to share best practice of the “Attendance project” with other
Ms Greaney reported that the attendance figure to date is 55% at Prospect House. The TMB noted
that Ms Brown is working with the Attendance Manager to improve attendance for this alternative
The Clerk was asked to invite Ms Brown, Prospect House to attend the next TMB meeting.
Mr Jones reported that he and Ms Law have received the Safeguarding report, which covers 63
areas, with 5 requiring action, which have all been rectified.
Ms Law is to complete a Safeguarding Audit next week at Longsands Academy; the outcome will be
reported at the next TMB. Clerk to add Safeguarding Audit report to the next TMB agenda.
6) Higher Achieving Pupils (HAP)
Ms Bell presented Higher Achieving Pupil (HAP) information to the TMB, highlighting the following
MidYIS data and identifying HAPs – aims for next year
Mentoring of Y11
Priorities for the future
The TMB noted that Longsands has a highly able cohort of 44 students scoring above 130 on MidYIS
data. Of this cohort, 13 students scored over 140. The TMB noted that a score of 120+ is recognised
as a good score nationally.
The TMB asked Ms Bell to report how many of these students are disadvantaged (PP), in both score
ranges of 130+ and 140+. Ms Bell to feedback this information to the TMB for the next meeting.
The TMB noted there were 13 student applications for Arkwright Scholarships, which recognises
future leaders in engineering and is highly regarded by universities.
Ms Bell was thanked for her presentation.
Mr Goldstein and Mr Gibbs left the meeting. 7) Pupil Premium
Mr Seymour gave the TMB a background of how his role has developed over the last 4 years, in
relation to the provision for disadvantaged students, identified as Pupil Premium (PP).
Mr Seymour informed the TMB of the interventions in place for PP students in Y7-11 at Longsands
Mr Seymour explained that where progress needs addressing, cohorts of students receive
interventions are provided to offer support. Progress is measured and PP funding is utilised for
maximum impact to improve PP student outcomes. Interventions are delivered by specialist teaching
staff with some external tutors where resources are limited.
Mr Ashmore-Short to send Mr Seymour a template, which calculates predicted grades for
The PP report completed by Ms Crossley, in February 2019, is to be circulated to the TMB by Mr
The TMB noted that Pupil Premium information and strategy document 2018-19 is published on the
8) Budget monitoring
Mr Walsh presented an overview of Longsands budget monitoring for 2018-19, to include Income
and Expenditure to date, detailing budget forecasts and variances.
Mr Walsh reported that staff costs are being monitored closely, with better utilisation of staff and
Mr Walsh reported a year to date surplus is forecast by the end of April 2019, expecting a £50k
surplus by the end of this academic year (31st August 2019).
9) Year 9 Preference Choices
Mr Owen informed the TMB that a Key Stage 4 preferences booklet has been circulated to all Y9
students outlining the curriculum offer at Longsands Academy.
The TMB noted that the Curriculum Vision Statement is published on the Academy website offering
transparency to parents.
Course choices from options data was reviewed by the TMB.
Mr Owen reported that changes to the KS4 curriculum offer in relation to EBacc, means that in
addition to the core curriculum, students must choose History or Geography and a Modern or
Ancient Language. Mr Owen reported that students who chose a Humanities subject and a Modern
Foreign Language (MFL) has risen from 16% in 2018 to 64% in 2019.
The TMB discussed resources, capacity and utilisation of teaching staff to deliver the range of the
subjects in the curriculum.
Mr Owen was thanked for his report.
10) Year 12 Preference Choices
Mr Taylor informed the TMB that 293 student have applied to attend the Astrea Sixth Form in 2019-
20. The TMB noted that student numbers for Y12 in September 2019 is expected to settle at around
Mr Taylor presented the Sixth Form curriculum to the TMB for 2019-20 and the courses which are
viable and those which will not be running. The TMB noted that these figures are subject to small
changes as 43 students are currently re-choosing in light of some courses not running.
The TMB reviewed this data and noted that the average class size has increased from last year from
12 to 14 students.
Mr Taylor was thanked for his report.
11) School risk register
There were no significant risks identified. 12) Mobile Phone Policy
Longsands Academy Mobile Phone policy was circulated to the TMB in advance of the meeting. The
TMB noted that from the 31st May 2019, there will be a complete ban on mobile phone use during
all lessons. This will be communicated to all staff, parents and students on Monday 1st April 2019.
The Mobile phone policy was adopted by the TMB.
The TMB were informed that parents and students are to be reminded that all Longsands students
are required to wear the new uniform (implemented September 2018) from the end of April 2019.
13) Future agenda items and confirmation of forthcoming dates
The date of next meeting is scheduled for 14th May 2019 at 5.45pm.
Clerk was asked to invite all members of Longsands SLT to the next meeting.
14) Any Other Business
There were no items of any other business.
Attendees were thanked for their input and left the meeting.
The TMB Members and the Clerk remained present to discuss confidential items. 15) Confidential: HR Updates
This item has been deemed Confidential by the TMB as personal information relating to
individuals and job roles were detailed.
The meeting finished at 5.50pm.
The above is agreed to be a true and fair record of the meeting.
Libby Nicholas, Chair of the TMB