This is an HTML version of an attachment to the Freedom of Information request 'ERP System'.


 
Ms Jennifer Brown
Multi Department Request 
IG11 8HG
Westminster City Council 
64 Victoria Street 
London 
SW1E 6QP
Telephone 0207 641 3921
Email xxxxxxxx@xxxxxxxxxxx.xxx.xx 
 
 
Please ask for C Barnard 
 
 
 
 
Our ref: 9862965
Your ref: 
Date: 1 July 2019
 
 
Dear Ms Brown
 
Freedom of Information Act 2000
 
Thank you for your recent Freedom of Information request. You asked to be provided 
with the following information:
 
Dear Westminster City Council, 
I would be grateful if you could please provide the following information at your 
earliest convenience: 
Do you use SAP as your ERP system? 
Do you have any plans to move away from SAP? 
Do you have any plans to upgrade SAP? 
Do you plan to move to S4 Hana? 
Which of the following do you currently use? 
· Human Resource Management (SAP HRM), also known as Human Resource (HR) 
· Material Management (SAP MM) 
· Financial Supply Chain Management (SAP FSCM) 
· Sales and Distribution (SAP SD) 
· Project System (SAP PS) 
· Financial Accounting and Controlling (SAP FICO) 
· SAP NetWeaver 
· Exchange Infrastructure (SAP XI) 
· SAP Solution Manager 
· SAP Supply Chain Management (SAP SCM) 
· SAP Supplier Relationship Management (SAP SRM) 
· SAP Product Life cycle 
· SAP HANA (High Performance Analytic Appliance) 
· Government, Risk and Compliance (SAP GRC) 
· SAP Compliance Management for SOA 
· SAP Business Warehouse (SAP BW) 
· SAP Advanced Planning and Optimization (SAP APO) 
· Internet Transaction Server (ITS) 
Can you provide details of the version and enhancement pack levels for the 
following? 


· SAP ERP 
· SAP SRM 
· SAP NetWeaver 
· SAP XI 
· SAP BW 
Do you have a support contract with an external provider for SAP support? 
If you have a support contract for SAP support with a third party who are they? 
If you have a support contract with an external provider for SAP support what is the 
contract renewal date? 
Do you work in partnership with other Local Authorities to provide SAP services or to 
receive SAP support services? If so which other local authorities do you work with? 
Do you have other entities for who you provide use of your SAP systems? Including 
Fire or Police authorities and any other associated bodies. If so can you please list 
them? 
Where is your SAP infrastructure located? (e.g. own premises, third party data 
centre, cloud etc) 
Is your SAP infrastructure supported and maintained by a third party? If so who? 
When is the contract for third party support for your SAP infrastructure due for 
renewal? 
Who is the main contact for your SAP estate? 
Where do you advertise tender opportunities?
 
 
Response
 
Do you use SAP as your ERP system? 
YES 
Do you have any plans to move away from SAP? 
NO 
Do you have any plans to upgrade SAP? 
SAP SYSTEMS ARE UPGRADED ON A ROLLING BASIS
Do you plan to move to S4 Hana? 
NOT PLANNED
Which of the following do you currently use? 
· Human Resource Management (SAP HRM), also known as Human Resource (HR)
 
YES 
· Material Management (SAP MM) 
YES
· Financial Supply Chain Management (SAP FSCM
NO
· Sales and Distribution (SAP SD) 
NO
· Project System (SAP PS) 
NO
· Financial Accounting and Controlling (SAP FICO) 
YES 
· SAP NetWeaver 
YES
· Exchange Infrastructure (SAP XI) 
YES, SAP PI
· SAP Solution Manager 
YES

· SAP Supply Chain Management (SAP SCM) 
NO
· SAP Supplier Relationship Management (SAP SRM) 
YES
· SAP Product Life cycle 
NO
· SAP HANA (High Performance Analytic Appliance) 
YES
· Government, Risk and Compliance (SAP GRC) 
NO 
· SAP Compliance Management for SOA 
NO 
· SAP Business Warehouse (SAP BW) 
YES
· SAP Advanced Planning and Optimization (SAP APO) 
NO
· Internet Transaction Server 
YES
Can you provide details of the version and enhancement pack levels for the 
following? 
· SAP ERP ECC6 EHP8
· SAP SRM 7 EHP3
· SAP NetWeaver VARIOUS
· SAP XI – SAP PI EHP 1
· SAP BW – 740
Do you have a support contract with an external provider for SAP support? 
YES
If you have a support contract for SAP support with a third party who are they? 
Hampshire County Council
If you have a support contract with an external provider for SAP support what is the 
contract renewal date? 
NO FIXED DATE – 18 MONTHS NOTICE ONLY
Do you work in partnership with other Local Authorities to provide SAP services or to 
receive SAP support services? If so which other local authorities do you work with? 

Westminster City Council is part of a Shared Services partnership with Hampshire 
County Council, Oxfordshire County Council, Hampshire Fire & Rescue Service, 
Hampshire Constabulary, London Borough of Hammersmith and Fulham and Royal 
Borough of Kensington and Chelsea. However, Westminster City Council only 
receive SAP support services from Hampshire County Council.
Do you have other entities for who you provide use of your SAP systems? Including 
Fire or Police authorities and any other associated bodies. If so can you please list 
them? 
NO
Where is your SAP infrastructure located? (e.g. own premises, third party data 
centre, cloud etc) 
Third party data centres – Winchester, Dorset, other EEA based. 


Is your SAP infrastructure supported and maintained by a third party? If so who? 
Hampshire County Council
When is the contract for third party support for your SAP infrastructure due for 
renewal? 
AS ABOVE 
Who is the main contact for your SAP estate? 
Hampshire County Council – We have several contacts from Hampshire County 
Council for SAP
Where do you advertise tender opportunities? 
Opportunities are advertised on the council’s esourcing solution – capitalEsourcing.
 
If you are dissatisfied with the handling of your request, you have the right to ask for 
an internal review. Internal review requests should be submitted within two months of 
the date of receipt of the response to your original letter and should be addressed to:
 
Information Management Team 
64 Victoria Street 
London 
SW1E 6QP 
xxx@xxxxxxxxxxx.xxx.xx 
 
If you are not content with the outcome of the internal review, you have the right to 
apply directly to the Information Commissioner for a decision. Further information is 
also available from the Information Commissioner at:
 
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
 
Tel: 0303 123 1113 or 01625 54 57 45
Fax: 01625 524510
Web: www.ico.org.uk
 
 
I will now close your request as of this date.
 
 
Yours sincerely
 
Westminster City Council