03000 200 291
18th May 2018
Integrated Children's and Family Services
Aberdeen City Council
Business Hub 13
Second Floor North
Aberdeen AB10 1AB
Tel 03000 200 291
Minicom 01224 522381
DX 529451, Aberdeen 9
Dear Parent/Carer, GDPR and your data
The new General Data Protection Regulation comes into force on Friday 25th May, 2018.
This change to the law gives parents/carers and young people greater control regarding how
their personal data is used.
Aberdeen City Council is committed to ful compliance with these regulations. From 25th
May, when you are asked for information by Education Services, we wil tel you why we are
col ecting the information, how long we wil hold it and the legal basis for gathering this
information. A privacy notice relating to the information we currently hold about you and your
child is provided below.
The information we collect from you
Aberdeen City Council (ACC) col ects personal data and information about your child in order
to provide your child with a school education.
ACC wil normal y only share information (other than in child protection situations) in order to
provide services for your child as part of his/her school education. We col ect special
category data about your child and process this because it is in the substantial public
We have an agreement with Police Scotland, NHS Grampian, Moray Council and
Aberdeenshire Council which governs how we share data with these partners. ACC’s partner
agencies can be found on our Education Web Site at https://www.abernet.org/sharing-
information/ with further details of the information that we share with each partner.
The information held by ACC is used to assess, plan, coordinate, deliver and quality assure
the education services to your child. The Council does not use an automated process for
making decisions about your child or the services required; decisions are made with you.
We wil keep this information for a period of 5 years from the maximum school leaving age of
your child, as required to by The Pupils’ Educational Records (Scotland) Regulations 2003,
unless we have a legal responsibility to keep the information for a longer period of time.
CHIEF OPERATING OFFICER
ACC wil keep anonymised data beyond this period for the purposes of auditing service
provision and quality assurance.
Your Data, Your Rights
You’ve got legal rights about the way the Council handles and uses your data, which include
the right to ask for a copy of it, inaccurate data to be update/amended, and to ask us to stop
doing something with your data. Please contact the Council’s Data Protection Officer by
email email@example.com or in writing at: The Data Protection
Officer, Legal and Democratic Services, Level 1 South, Marischal Col ege Aberdeen, AB10
More information about al of the rights you have is available on our website at:
You also have the right to make a complaint to the Information Commissioner’s Office,
(www.ico.org.uk). They are the body responsible for making sure organisations like the
Council handle your data lawful y.
Legal Basis for Processing
The Council, as an Education Authority, is legal y required to deliver an education to your
child under the terms of the Education (Scotland) Act 1980 as amended.
Interim Head of Education & Inclusion