SAR Application Form.pdf

SUBJECT ACCESS REQUEST FORM
Submitted under the terms of the DATA PROTECTION ACT 1998

PLEASE READ THE NOTES AND COMPLETE THE FORM USING BLOCK CAPITALS

The Data Protection Act 1998 allows you to get a copy of the information that is held about you. These rights
are known as subject access requests (SAR).  You will need to pay a £10 fee by cheque or postal order made
payable to the British Broadcasting Corporation.

Before completing the form below please read the ‘Guide to making a Subject Access Request’ located at the
end of this document.

1.   DATA SUBJECT DETAILS

Title:

Full name:

Current Address:

Postcode:

Telephone:

TV Licence Number:

Any other reference number:

Relationship to TV Licensing (e.g.

licence fee payer, enquirer,
subject of prosecution):

2.   FEE

Please enclose your payment of £10 (non-refundable). A cheque or postal order should be crossed and made payable to
the British Broadcasting Corporation.  Please note: do not send cash.
For Office use only:         Received:
£
Cashed by:
Date:

3.   PROOF OF IDENTITY

Please provide proof of identity - a copy of passport or photocard driving licence and a copy of bank statement or utility
bill dated within the last 3 months.  This is to ensure that we are only passing personal data on to the subject of that data
and not to third parties.  You may wish to send this information via recorded delivery for security reasons.
For Office use only:         Received:
Yes / No

Date:

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4.   DATA REQUIRED

Please provide a description of the information required. Please be as specific as possible and include any information
you have of the types listed below, or any other information which might help us to locate your personal data.  (Please
note that there is a separate section below for telephone conversations)
§
Individuals, teams or departments who may hold the data
§
Timeframe or dates when the data was created
§
The dates you resided at any addresses included in your request
§
Names or types of documents
Note: We may need to contact you again if we need further information in order to locate your personal data.

5.   TELEPHONE CALLS
Only complete this section if you require a recording of a telephone cal (s):
Date of telephone cal (s):
Time of cal (s):

Your phone no. at time of cal (s):

6.   DECLARATION
If it is your own personal information that you are requesting, please read and sign Declaration A. If you are acting as an
agent for someone else and are requesting details of their personal information, please read and sign Declaration B and
enclose documentary evidence of your authorisation to act on their behalf.
DECLARATION A – REQUESTING YOUR OWN INFORMATION
I  hereby  exercise  my  right  under  the  Data  Protection  Act  1998  to  be  informed  of  the  personal  information  that  TV
Licensing  holds  about  me.  I  declare  that  the  information  I  have  provided  in  this  application  is,  to  the  best  of  my
knowledge and belief, true and accurately describes ALL of the personal information to which I am requesting access
under this application.
Signature:

Date:





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DECLARATION B – ACTING FOR SOMEONE ELSE AND REQUESTING THEIR INFORMATION

I declare that the information that has been provided in this application is, to the best of my knowledge and belief, true
and accurately describes ALL of the personal information to which my client requests access under this application.
I enclose:
1.  Proof of identity in accordance with box 3 above; and
2.  Documentary evidence of my authorisation to act for the person named above in this matter.
Agent’s full name:

Agent’s address:

Agent’s signature:

Date:

APPLICANT CHECKLIST - BEFORE RETURNING YOUR FORM PLEASE CHECK:
Enclosed correct fee of £10 payable to the British Broadcasting Corporation
o
Enclosed proof of identity: i.e. a copy of passport or photocard driving licence; and a copy of bank
o
statement or utility bil  dated within the last 3 months
Given us enough details to locate the information you have requested
o
Signed and dated the form
o
Please return the completed form with your proof of identity and £10 fee to:
BBC TV Licensing Management Team
Room 4436
BBC White City
201 Wood Lane
London W12 7TS

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Guide to making a Subject Access Request
1. Introduction

These notes are intended only as a guide to completing the TV Licensing Subject Access Request form, not as a
guide to the Act itself.  Data protection law is set out in the Data Protection Act 1998.  Further information and
advice is also available from the website of the data protection regulator - the Information Commissioner.

“TV  Licensing”  is  a  trading name  used  by  companies  contracted  by  the  BBC  to  administer  the  collection  of
television licence fees and enforcement of the television licensing system. The majority of the administration
of  TV  Licensing  is  contracted  to  Capita  Business  Services  Ltd  (which  undertakes  the  majority  of  the
administration  of  the  TV  Licensing  system),  with  the  administration  of  our  cash  related  payment  schemes
contracted to iQor UK Limited. PayPoint Network Ltd and PayPoint Col ections Ltd are contracted to provide
over-the-counter  services.  Marketing  and  printing  services  are  contracted  to  Proximity  London  Ltd  as  are
public relations and advertising services.  The latter are subcontracted by Proximity to Fishburn Hedges Boys
Williams Ltd, Abbott Mead Vickers BBDO Ltd and PHD Media Ltd.  The BBC is a public authority in respect of its
television licensing functions and retains overal  responsibility.

2. Your Rights

Under the Act you have (subject to certain exemptions) the right to be told whether TV Licensing, as a data
controller, is holding or processing any information about you; and if so, to be provided with a copy of that
information. The records covered by the Act include al  computer records and limited categories of manual
records.

3. TV Licensing’s Rights

Where  an  exemption  is  available  under  the  Act,  TV  Licensing  may  not  provide  you  with  the  information
covered by the exemption. The main exemptions that may be applied are where the information held relates
to either personal information about someone else or law enforcement.

4. Payment

A fee of £10 is payable for each subject access request that you submit. Please send a cheque, postal order or
international bankers’ draft (in Pounds sterling only). We do not accept credit cards, debit cards, cash, or any
other currency. Cheques etc. should be made payable to the British Broadcasting Corporation.
Applications that do not include the correct fee in an acceptable form wil  not be processed. Similarly, cheque
payments that fail to clear will also result in the application not being processed. We will contact you in these
situations.

5. Processing by TV Licensing

Applications wil  be processed promptly, but in any event a response wil  be made within 40 calendar days, as
permitted under the Act, from the date that we accept the properly completed application form along with
your  proof  of identity  and  fee.    Application  forms will not  be  accepted  or  processed  unless  the application
form is completed correctly with al  requested information being supplied, proof of identity provided and the
correct fee paid.  Please note that information will be provided, wherever possible, in hardcopy format.

6. Describing the information sought

In order to assist us with our searches, please try to specify the nature of the information that you are seeking
and its possible location if known. Guidance from the Office of the Information Commissioner states;
“Data subjects frequently make open ended requests for access ('Give me a copy all the data you hold on me').
However the Act [Section 7(3)] specifies that a data control er is not obliged to comply with a request … unless
he is supplied with such information as he may reasonably require in order to locate the information which that
person seeks. In most cases an open ended request will not satisfy this provision”.
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