LEEDS COMMUNITY HEALTHCARE NHS TRUST
JOB DESCRIPTION
Job Details
Job Title:
Head of Medicines Management
Banding:
Current Salary Band:
Employing Organisation:
Leeds Community Healthcare NHS Trust
Location:
Stockdale House
Specialty/Department:
Medicines Management
Reports to:
Executive Medical Director
Accountable for:
Medicines Management Team
Research & Development Team
Organisation Chart
Executive Medical Director
Head of Medicines
Management
Medicines Management
Research & Responsible
Pharmacist
Officer Manager
Research & Development
Team
RF4
Job Purpose
To lead, provide and develop the strategic direction for Medicines Management for
Leeds Community Health Services in accordance with national and local priorities
.
Medicines Management is defined as encompassing the entire process by which
medicines are selected, procured, delivered, prescribed, administered and reviewed to
optimise the contribution they make to produce informed and desired outcomes of
patient care.
The role of this post is to provide specialist knowledge and expertise regarding the safe
and effective management of medicines. The post-holder will interpret national strategy
and policy around the use of medicines and lead local implementation.
This post is to support the Executive Medical Director and provide general management,
leadership and oversight for the newly established Medical Directorate including the
Research & Development (R&D) and Responsible Officer (RO) teams and deputise for
the Executive Medical Director at corporate meetings.
Key Working Relationships
Executive Medical Director
Members of the Executive Management Team and Board
Members of the Medicines Management Team
Members of the Medical Directorate
General Managers, Operational Services
Head of Services, Operational Services
Clinical and administrative staff, Operational Services
Clinical Directors and Medical Leads
Chief Pharmacists of local NHS Trusts
Medicines Management Teams, Leeds Clinical Commissioning Groups
Key Responsibilities 1. Corporate and strategic
1.1
To provide professional, technical and clinical support to the Executive Medical
Director in their role as Board member responsible for medicines management.
1.2
To identify, interpret and assess the impact of national medicines management
strategy and/or legislative change on services delivered by the organisation, and
advise on actions/interventions required.
1.3
To develop and lead the organisations medicines management strategy and
plans,
including
service
development,
prescribing
finance,
medicines
effectiveness, clinical governance, controls assurance and risk management
RF4
1.4
To provide strategic, professional and clinical leadership for all matters pertaining
to the use of medicines within the Trust, ensuring pharmaceutical stocks are
controlled, as outlined in the Scheme of Delegation.
1.5
To identify, develop, implement and monitor a policy framework to promote the
safe and effective use of medicines and patient safety in relation to Medicines
Management.
1.6
To support the Accountable Officer for Controlled Drugs in the discharge of their
duties.
1.7
To lead on the development of policy and process for the dissemination of NICE
guidance within the organisation, ensuring that there is a robust process for
monitoring of implementation.
1.8
To support the development of a research culture within the organisation,
developing the R&D team through the R&D Manager.
1.9
To deputise for the Executive Medical Director at corporate meetings, including
attending Board Sub-Committees.
1.10 To support the implementation of revalidation for doctors and in future for dentists
through the RO manager.
2. Operational
2.1
To influence the use of appropriate medicines across Leeds Community Health
Services by providing specialist expertise to support clinical practice and service
development, ensuring services provided are progressive and support new
models in delivering patient care.
2.2
To represent the organisation, providing an integrated approach to health and
social care economy-wide Medicines Management in conjunction with all partner
organisations with a view to ensuring seamless pharmaceutical care for patients
across different care settings.
2.3
To ensure the high quality, safe and cost effective use of medicines within the
Trust and by partner organisations that contract for services under service level
agreements (SLA).
2.4
To contribute to practice research in medicines management, and support the
dissemination of results and learning.
2.5
To support and assist with the evaluation of existing practice and implementation
of new practice based on sound research.
RF4
3. Managing People
3.1
Works with and manages direct reportees, establishing and maintaining ongoing
contact and regular meetings to set and monitor objectives, performance and
discuss personal development through appraisal. Ensure staff within the team are
compliant with statutory and mandatory training.
3.2
Effectively leads and directly manages staff in order to deliver results; inspiring
others to be positive in their support of continuous improvement.
3.3
Ensures cover for the team at all times and co-ordinates as appropriate, engaging
temporary support staff as required in accordance with Trust’s Policies and
Procedures ensuring induction, supervision and delegation of workload
3.4
Provides a leadership style which is underpinned by strongly held values around
equality, diversity and openness; effectively builds and maintains relationships
with direct reportee(s) and other key individuals across the organisation.
3.5
Ensures that individual objectives are clearly defined within the wider Directorate
framework and in line with Trust’s objectives, using the appraisal and KSF
processes as vehicles for this.
3.6
Promotes diversity and equality in people management techniques and leads by
example.
4.
Developing and Maintaining Relationships
4.1
Actively works towards developing and maintaining effective working relationships
both within and outside the Trust.
4.2
Fosters and maintains strong links with all Services across the Trust, developing
key contact points within Operational and Corporate services.
4.3
Explores the potential for collaborative working and takes opportunities to initiate
and sustain such relationships.
5.
Managing Resources
5.1
Ensures the effective and efficient use of resources within their own sphere of
responsibility.
5.2
Complies with Trust processes and procedures for being an authorised signatory,
within delegated financial limit.
5.3
Manage the budget for the Medicines Management Team.
RF4
5.4
Oversee the budget for the Research and Development Team and contribute to
the overall management of the Medical Directorate budget, ensuring that teams
comply with standing financial instructions and standards of business conduct.
6.
Managing Self
6.1
Prioritises their own workload within agreed objectives deciding when to refer to
others as appropriate.
6.2
Participates in the Trust’s appraisal system, matching organisational aims with
individual objectives and undertaking appropriate training as required.
6.3
Maintains a continuing professional development portfolio in line with the
requirements of the General Pharmaceutical Council.
6.4
Takes responsibility for their own and others’ health and safety in the working
environment.
6.5
Complies with the policies and procedures of the Trust.
6.6
Ensures that a professional service and image is maintained at all times.
6.7
Ensures their own actions support the equality, diversity, rights and
responsibilities of individuals.
6.8
Promotes and adheres to equality of opportunity and diversity within the Trust.
In addition to these functions the post holder is expected to:
In agreement with their line manager carries out such other duties as may be
reasonably expected in accordance with the grade of the post.
RF4
Effort Factor Information
PHYSICAL EFFORT
What physical skills needed in the role
Standard keyboard skills required
require, speed, accuracy, dexterity and or
manipulation of objects (includes both clinical A combination of sitting, standing and walking with
and non-clinical posts)? Please provide
little requirement for physical effort.
specific examples.
Is the post holder required to lift equipment?
There may be a requirement to exert light physical
If yes, please specify type of equipment,
effort for short periods (e.g. setting up training
weight (approx kilos) and frequency of the
rooms & carrying training equipment).
requirement. Please provide specific
examples.
MENTAL EFFORT
There is a frequent requirement for concentration
Describe the amount of concentration
where the work pattern is unpredictable
required within the day-to-day job. What is it
the employee will have to concentrate on?
Concentration required for: report writing, writing
Please give examples of how often and for
policy documents and strategies, analysing
how long this concentration occurs. Please
complex prescribing data, chairing multi-agency
provide specific examples of when mental
meetings
effort is required.
Is the post holder required to drive a vehicle? The postholder may be frequently interrupted with
If so please specify duration and frequency.
urgent requests for clinical advice or management
of incidents
EMOTIONAL EFFORT
Occasional exposure to distressing or emotional
Does any part of the job require any
circumstances
emotional effort? What elements of the role
expose the employee to emotional effort?
This post requires the employee to manage the
How often does this happen? Please provide work and performance of other members of staff.
specific examples. E.g. exposure to child
protection issues
There may be a requirement to give feedback with
regards to minor work performance issues, or
impart unwelcome news to staff
WORKING CONDITIONS
Is the post holder required to work in extreme The employee is exposed to normal office-working
heat or cold, with smells, noise or fumes
conditions.
which are unavoidable, even with the strictest
health and safety controls? Does the post
Whilst most of the work of the employee is based
holder work with clients or patients who
around the computer there are some tasks that do
express aggressive verbal or non-verbal
not require VDU input.
behaviour or similar. Please describe the
requirement and the frequency with which
this may occur.
RF4
Personnel Specification
Title of Post:
Head of Medicines Management
Location:
Stockdale House
Knowledge & Experience - essential
Means of Assessment
Significant experience of working at a senior level in a medicines
Application Form
management post
Professional knowledge acquired through pharmacy degree (4
Application Form
years) & pre-registration training (1 year) and experience
Interview
Specialist knowledge acquired through masters level training in
Application form
relevant area of practice
Member of the General Pharmaceutical Council
Application Form
Knowledge and experience of using ePACT
Application Form
Demonstrable track record of implementing change in a complex
Application Form
organisation and context
Interview
Significant experience of working in several aspects of pharmacy
Application Form
practice including primary care, community healthcare and
Interview
secondary care
Experience of working across organisational boundaries and at
Application Form
higher organisational levels
Interview
Experience of negotiating and managing contracts
Application Form
Experience of successfully managing a budget
Application Form
Skills and Abilities – essential
Excellent interpersonal and communications skills, including the
Application Form
ability to handle highly complex information and highly sensitive
Interview
discussions and develop consensus in situations of challenging and
apparently opposing views or significant barriers to understanding
where it is necessary to use tact, persuasion, negotiation and
empathy skills
Demonstrable staff management skills and the ability to motivate
Application Form
others at the senior organisational levels
Interview
Demonstrable ability to develop skill mix
Application Form
Ability to understand and use information in a constructive and
Application Form
challenging manner, demonstrating a commitment to an evidence-
Interview
based approach to management and clinical advice.
A team player committed to open, collegiate relationships and
Application Form
corporate effectiveness
Commitment and ability to, and evidence of, involving patients, the
Application Form
general public and frontline staff in shaping and developing the
services that they provide
RF4
Demonstrable project management skills as evidenced successful
Application Form
leadership of significant, high level projects for an organisation
Interview
Training and Education – essential
Vocational Masters Degree in Pharmacy
Application Form
Higher degree or postgraduate qualification in a speciality relevant to
Application Form
pharmacy (eg Post Graduate Masters degree or equivalent
experience)
Ability to work at doctorate level
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Commitment to learning, development and continuous improvement
Application Form
Interview
Ongoing commitment to professional and self development
Application Form
Other Requirements – essential
Strong commitment to the values and reputation of the NHS and to
Application Form
the values set out in NHS codes of governance and management
Interview
RF4