Ref No: 2464
Subject: Monitoring of space
REQUEST AND RESPONSE
Do you monitor attendance of users of rooms including the physical number of individuals
occupying a room for an event? Yes
How do you monitor attendance of users of rooms?
We use two methods. The first is via the mobile app ‘iLancaster’ which is an attendance
monitoring system. The system data only includes timetabled teaching events.
We also undertake an annual one week space utilisation survey which is an hourly headcount
survey of central non specialist teaching space. This monitors both teaching an non-teaching
If it is via an attendance monitoring system please state which one you are using?
The mobile app ‘iLancaster’. More information about the app can be found here:
If you monitor the usage of space:
What percentage of your planned or central y recorded teaching activity takes place?
Space utilisation survey November 2017 – 90%
What percentage is recorded as not having taken place?
Space utilisation survey November 2017 – 10%
If you monitor the actual levels of occupation of general teaching rooms (Classrooms) what
is the average percentage of recorded occupation within the rooms during general Undergraduate
teaching weeks. Space utilisation survey November 2017 - Average headcount recorded in rooms in use is 52%.
What percentage of teaching rooms do you monitor?
iLancaster – 100%
Space utilisation survey - 100% non-specialist seminar rooms and lecture theatres, 37% of all
How many teaching rooms do you have by the following categories:
Lecture Theatre: 35
Computer Lab: 20
All other specialist teaching spaces: 113
Please specify what these Specialist Teaching Spaces are:
Laboratories, Workshops and Studios.
How many of these rooms are managed central y or local y (i.e. within a col ege of faculty)?
Al teaching space is central y timetabled. 139 rooms are 'Departmental y Owned' (only used by a
department, mainly specialist space). 103 rooms are 'Centrally Owned' (mainly non-specialist
Do you have a timetabling policy?
If you have a timetabling policy do you state the hours that teaching wil take place
9am – 6pm
Do you differentiate between “Day or Core Hours” and “Evening or Non-Core Hours”
and if so what are these hours?
What percentage of your teaching is held during the hours of:
9:00 am – 5:00 pm?
98.2% of teaching runs during core hours (Mon – Fri, 09:00 – 18:00)
5:00 pm – 9:00 pm?
1.8% of teaching runs outside of Core Hours (Mon – Fri, 09:00 – 18:00)
Your request i.d. is: 2464. Please quote this in all enquiries.
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