Campus Jobs Terms and Conditions Sept 17.pdf

Campus Jobs – Terms and Conditions
1.
PARTIES
This Agreement  is between the University of Reading, an independent corporation
with  charitable  status,  established  by  Royal  Charter  with  number  RC000665  and
whose  registered  office  is  at  Whiteknights,  PO  BOX  217,  Reading,  RG6  6HA  (‘the
University’) and you.
2.
EFFECTIVE DATE AND TERM
This  Agreement  shall  become  effective  once  the  University  has  received  a  signed
version of this Agreement from you and shall continue until 31 July 2018.
3.
DEFINITIONS
The following definitions apply in this Agreement:
1)  Agreement means these terms which apply to your Assignments at the University.
2)  Assignment means the specific tasks that you agree from time to time to carry out
at the University as set out in your Assignment Offer Email.
3)  Assignment Offer Email means the email that you will receive on each occasion that
you are selected for and accept an Assignment. The letter will set out the details of
each Assignment, including the nature of the work, the location, the hours of work,
the hours of pay and further information that you will need in order to carry out the
Assignment.
4)  Campus  Jobs  means  the  University’s  department  which  manages  the  allocation  of
Assignments.
5)  Confidential Information has the meaning set out in Clause 17 of this Agreement.
6)  Intellectual  Property  means  patents,  rights  to  inventions,  copyright  and  related
rights,  performers’  property  rights,  trade  marks,  trade  names  and  domain  names,
rights in get-up, goodwill and the right to sue for passing off or unfair competition,
rights in designs, rights in computer software, database rights, rights to preserve the
confidentiality of information (including know-how and trade secrets) and any other
intellectual  property  rights,  in  each  case  whether  registered  or  unregistered  and
including  all  applications  (or  rights  to  apply)  for  and  be  granted,  renewals  or
extensions  of,  and  rights  to  claim  priority  from,  such  rights  and  all  similar  or
equivalent  rights or forms of protection which may  now or in the future subsist  in
any part of the world.
Campus Jobs Terms and Conditions – June 2017 v2
© The University of Reading 2017

4.
STATUS OF THIS AGREEMENT
This  contract  governs  your  engagement  from  time  to  time  by  the  University  as  a
casual  worker.  This  is  not  an  employment  contract  and  does  not  confer  any
employment  rights  on  you  (other  than  those  to  which  workers  are  entitled).  In
particular,  it  does  not  create  any  obligation  on  the  University  to  provide  work  to
you.  By  entering  into  this  contract  you  confirm  your  understanding  that  the
University makes no promise or guarantee of a minimum level of work to you and
you will work on a flexible "as required" basis. It is the intention of both you and the
University that there be no mutuality of obligation between the parties at any time
when you are not performing an Assignment.
5.
UNIVERSITY'S DISCRETION AS TO WORK OFFERED
It is entirely at the University's discretion whether to offer you work and it is under
no obligation to provide work to you at any time.
The University reserves the right to give or not give work to any person at any time
and is under no obligation to give any reasons for such decisions.
6.
NO PRESUMPTION OF CONTINUITY
Each offer of work by the University which you accept shall be treated as an entirely
separate  and  severable  engagement  (an  Assignment).  The  terms  of  this  contract
shall  apply  to  each  Assignment  but  there  shall  be  no  relationship  between  the
parties  after  the  end  of  one  Assignment  and  before  the  start  of  any  subsequent
Assignment even where there is no gap between each Assignment.
The  fact  that  the  University  has  offered  you  work,  or  offers  you  work  more  than
once,  shall  not  confer  any  legal  rights  on  you  and,  in  particular,  should  not  be
regarded as establishing an entitlement to regular work or conferring continuity of
employment.
7.
ARRANGEMENTS FOR WORK
If the University wants to offer you any work it will contact you via email about any
suitable  vacancies  and  you  may  be  invited  to  a  selection  event.  You  are  under  no
obligation to accept any work offered by the University at any time. If you accept an
Assignment,  you  must  inform  the  University  immediately  if  you  will  be  unable  to
complete it for any reason.
If  you  accept  work  from  the  University,  the  details  of  it  will  be  set  out  in  an
Assignment Offer Email.
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The  University  reserves  the  right  to  terminate  an  Assignment  at  any  time  for
operational reasons. You will be paid for all work done during the Assignment up to
the time it is terminated.
It  is  your  responsibility  to  inform  the  University  of  any  changes  to  your  personal
information provided to it via the Campus Jobs portal.
8.
WORK
The  University  may  offer  you  work  from  time  to  time  in  accordance  with  the
preferences you have indicated on Campus Jobs. The precise description and nature
of your work may be varied with each Assignment and you may be required to carry
out other duties as necessary to meet business needs. You will be informed of the
requirements at the start of each Assignment in your Assignment Offer Email.
Before  offering  you  an  Assignment  the  University  will  require  certain  documents
from you in order to satisfy itself that you are legally entitled to work in the UK.
You confirm that  you are legally  entitled to work  in the UK without  any additional
immigration approvals and agree to notify the University immediately if you cease to
be so entitled at any time.
9.
PLACE OF WORK
The University may offer you work at various locations. You will be informed of the
relevant place of work for each Assignment in your Assignment Offer Email.
10.
HOURS OF WORK
Your  hours  of  work  will  vary  depending  on  the  operational  requirements  of  the
University and your Assignment. You will be informed of the required hours for each
Assignment in your Assignment Offer Email.
You will be entitled to an unpaid lunch break of 30 minutes where your Assignment
requires you to work more than six hours in any one day.
Some visas restrict the number of hours that an individual can work per week. The
University must ensure that it does not offer more hours of work to these individuals
than is permitted on their visa. Equally the University must ensure that it does not
offer anyone work which would result in them working for more than 48 hours per
week.  You  must  keep  the  University  informed  of  the  hours  that  you  work  for  any
third parties so that it can comply with these obligations.  It is your responsibility to
ensure that you do not exceed the permitted hours of work.
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11.
PAY
You will only be paid for the hours that you work in line with the Temporary Worker
Framework contained in Schedule 1. You will be paid monthly in arrears on or about
the  last  working  day  of  each  month  directly  into  your  bank  account  for  the  hours
confirmed on any approved timesheets received by the deadlines required.
12.
PENSIONS

You  are  eligible  for  membership  of  the  University  of  Reading  Pension  Scheme
(URPS).  Membership  is  automatic  if  you  meet  the  auto-enrolment  criteria  (see
attached URPS document for further information).

The University will comply with its relevant pension duties in relation to Part I of the
Pensions Act 2008.
13.
HOLIDAYS
Your holiday entitlement will depend on the number of hours that you actually work
and be  pro-rated on the basis of a full-time entitlement of 28 days' holiday during
each  full  holiday  year  (including  the  usual  eight  public  holidays  in  England  and
Wales).
The University will pay you in lieu of any accrued holiday monthly in arrears. You will
be  paid  12.07%  of  the  total  number  of  hours  worked  for  each  Assignment  each
month in lieu of accrued holiday.
14.
SICKNESS
14.1
If  you  have  accepted  an  offer  of  work  but  are  subsequently  unable  to  work  the
hours agreed, you must notify the University of the reason for your absence as set
out in your Assignment Offer Email.
14.2
If  you  satisfy  the  qualifying  conditions  laid  down  by  law,  you  will  be  entitled  to
receive  statutory  sick  pay (SSP) at the prevailing rate  in respect of any period of
sickness or injury during an Assignment, but you will not be entitled to any other
payments  from  the  University  during  such  period.  For  SSP  purposes  your
qualifying  days  will  be  Sunday  to  Saturday.  The  University  will  inform  you  if  you
are entitled to SSP at the relevant time.
Campus Jobs Terms and Conditions – June 2017 v2
© The University of Reading 2017

15.
DATA PROTECTION
You confirm you have read and understood the University's Data Protection Policy,
the  Regulations  for  the  Use  of  University  IT  and  Systems  and  the  Information
Security Policy, copies of which are available on the University’s website. You shall
comply with these policies and any other relevant information Compliance Policies
available  on  the  University’s  website  when  handling  University  information  and
personal data in the course of any Assignment, particularly personal data relating to
any employee, student, client, supplier or agent of the University.
You consent to the University obtaining, processing and maintaining data relating to
you  for  any  purpose  set  out  in  the  University’s  registration  with  the  Information
Commissioner’s Office, including, but not limited to, legal, personnel, administrative
and  management  purposes,  and  in  particular  to  the  processing  of  any  sensitive
personal  data  (as  defined  in  the  Data  Protection  Act  1998)  relating  to  you.  The
University will maintain such data in a secure manner.
The University may make such information available to third parties such as advisers
and payroll administrators, regulatory authorities, and as may be required by law.
You  consent  to  the  transfer  of  such  information  to  third  parties  outside  the
European Economic Area for legitimate business purposes.
You consent to the University conducting searches on your user accounts in relation
to  requests  for  information  made  under  the  information  compliance  regimes  or
where required for any lawful or compliance purpose.
16.
COMPANY RULES AND PROCEDURES
During each Assignment  you are required at all times to comply with the following
University  rules,  policies  and  procedures  in  force  from  time  to  time,  which  can  be
found on the University website:
  Data Protection Policy
  Equal Opportunities Policy
  Freedom of Information and Environmental Information Regulations Policy
  Intellectual Property Code of Practice
  Prevent Policy Statement
  Regulations  for  the  Use  of  the  University  of  Reading’s  IT  Facilities  and
Systems
  University Health and Safety Policy
  Information Security Policy
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  Anti-Bribery and Corruption Policy
16.1
Any Intellectual Property created by you during an Assignment will be owned by
the University. You agree to assign to the University, with full title guarantee and
free from all third party rights, all Intellectual Property Rights created as part of an
Assignment.
17.
CONFIDENTIAL INFORMATION
You shall not use or disclose to any person, either during or at any time after your
engagement  by  the  University,  any  confidential  information  about  the  business  or
affairs of the University or any of its business contacts, or about any other matters
which may come to your knowledge as a result of carrying out Assignments. For the
purposes of this clause, confidential information means any information or matter
which is not in the public domain and which relates to the affairs of the University or
any of its business contacts.
The restriction in this clause does not apply to:
(a)
prevent  you  from  making a  protected  disclosure  within  the meaning of
section 43A of the Employment Rights Act 1996; or
(b)
use  or  disclosure  that  has  been  authorised  by  the  University  or  is
required by law or in the course of your duties; or
(c)
any  information  which  is  already  in,  or  comes  into  the  public  domain
other than through your unauthorised disclosure.
18.
COMPANY PROPERTY
All  documents,  manuals,  hardware  and  software  provided  for  your  use  by  the
University,  and  any  data  or  documents  (including  copies)  produced, maintained  or
stored  on  the  University's  computer  systems  or  other  electronic  equipment
(including mobile phones), remain the property of the University.
Any  University  property  in  your  possession  and  any  original  or  copy  documents
obtained by you in the course of your  work for the University shall be returned to
the  University  at  any  time  on  request  and  in  any  event  at  the  end  of  each
Assignment .
19.
CHANGES TO TERMS AND CONDITIONS AND TERMINATION
If  you  wish  your  name  to  be  removed  from  the  Campus  Jobs  database  as  you  no
longer wish to be considered for Assignments with the University you should inform
the Campus Jobs team, in writing, as soon as possible.
Campus Jobs Terms and Conditions – June 2017 v2
© The University of Reading 2017

The  University  may  reduce  its  requirement  for  casual  workers  from  time  to  time
and/or may update the terms on which it offers such work. In the event of any such
changes the University may terminate this contract with immediate effect by giving
notice  in  writing  to  you.  In  the  event  of  any  changes  to  the  terms  on  which  it  is
prepared to engage casual workers, you may, at the University's absolute discretion,
be offered a new contract for casual work.
The University may terminate this contract immediately by giving notice in writing to
you  if  it  reasonably  considers  that  you  have  committed  any  serious  breach  of  its
terms or committed any act of gross misconduct. Non-exhaustive examples of gross
misconduct include dishonesty, theft, fighting, misuse of drugs or alcohol, breaches
of  University  Policies  and  Procedures  or  any  other  acts  or  omissions  which  might
bring the University into disrepute.
For the avoidance of doubt, on the termination of this contract (howsoever caused)
you will not be entitled to any further payments from the University other than any
outstanding pay for work already carried out and holidays accrued.
20.
TOTALITY OF TERMS
This  contract  is  intended  to  fully  reflect  the  intentions  and  expectations  of  both
parties  as  to  our  future  dealings  and  in  the  event  of  any  dispute  regarding  your
engagement  as  a  casual  worker  by  the  University  it  shall  be  regarded  as  a  true,
accurate and exhaustive record of the terms on which we have agreed to enter into
a casual work relationship. Any variation to this contract will only be valid where it is
recorded  in  writing  and  signed  by  both.  You  confirm  that  you  have  read  and
understood the contents of this document.
21.
GOVERNING LAW
This contract will be governed by the law of England and Wales.

Signed .....................................................

Print Name here:……………………………………………………

Student Number:……………………………………………………….

Email address: ……………………………………………………………………………..

Dated ........................................................

Campus Jobs Terms and Conditions – June 2017 v2
© The University of Reading 2017

Schedule 1 – Temporary Worker Framework
Campus Jobs Terms and Conditions – June 2017 v2
© The University of Reading 2017