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Merton Clinical Commissioning Group
Wilson Programme Board
Thursday 7th September 2017
12.30 – 14.00
Meeting Room 6.1, 120 The Broadway, Wimbledon SW19 1RH
In attendance:
See Appendix A Apologies:
See Appendix B
Chair: Peter Derrick / Douglas Hing
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Actionee
Welcome and introductions
1.
PD
Conflicts of Interest
Introductions were made
DH declared that he is a partner at the Central Medical Practice
Future meetings to include a “conflict of interest” form to be
circulated to the Board members.
Action
“Conflict of Interest” form to be circulated to Board Members
CH
at next meeting.
2.
Minutes of last meeting and Matters Arising
There were two minor amendments to the previous minutes.
P2 – para 6, line 3, should read “a new GP practice”.
P4 – item 5, para 5, should read “
some will have a revenue
stream”
Following these amendments the minutes were agreed as accurate
and signed off by the joint Chairs.
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3.
Programme Highlight Report
SH presented the highlight report. The current status of the
programme is Green. The requirement for the submission of a PID
to NHSE rather than the PPOA has not had an impact on the
timeline.
The revised PID pro-forma has been populated and pending
approval by the Programme Board will be submitted to NHSE for
consideration at the London Capital Committee on 12th September.
The CCG are asking for approval and permission to proceed to
Stage 1 Business Case Development.
Service Design and Commissioning workstream will be led by
Doug Hing and Lucy Lewis who will work on developing the project
initiation. They are currently working on an options paper for the
EMT, this will establish a clear view of the primary care provision
on the site. It is imperative that services at the new Wilson fit in
with the CCG’s new model of care, it is unlikely this can be
achieved with a “lift and shift” of a current practice due to the
constraints of the GMS contract.
AMcM noted that the CCG are aiming to achieve primary care at
scale, just one practice on site will fragment services. The vision is
for a Health and Wellbeing campus. The aim is for the services at
the Wilson be available for the whole of Merton.
DZ advised that with the expectation of a large growth in
population growth in the next five years, the Model of Care should
be future proofed.
The Community Development workshop is planned for the
beginning of October. DC is currently working on the
establishment of the Workstream Group. HD asked for early
engagement with the resident groups.
Land and Property – now the PID has been completed this group
can concentrate on the decant strategy. This is a large piece of
work – consideration needs to be given to the value for money in
retaining buildings that are half empty for which the CCG bears
void costs amounting to over £600K PA on the Wilson alone.
Working group to be established at the beginning of October.
DZ suggested that the proposed Wellbeing Services planning to
work from The Lodge take up occupancy before the main building
is completed.
MP noted that surveys are currently taking place at the Wilson to
ascertain any restrictions on the site. Once a first draft of the
development plans are completed these will be shared with JMCG
and his team.
Action
Meeting to be organised with LBM planners, NHSPS and MP and
architects.
JMcG
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4.
Wilson NHSE PID Submission
SH presented the completed Project Initiation Document Type 1
required for submission to NHSE for approval to proceed to Stage
1 business case.
SH explained that the project would be a LIFT project as it would
be too big for NHS Property Services to fund.
DZ asked for the wording to be altered from “new wellbeing
service” as these services are already in existence. DZ to provide
new wording for SH.
PD requested that IW provide more information on the figures
provided in the document to the Finance Committee.
The Programme Board approved the document for submission
5.
Key Messages and Stakeholder Management
MW is working on the Communication and Engagement plan
outlining the key aims and messages.
MW requested a list of stakeholders from the Board. Each project
workstream will need to formulate their own Communication Plan.
MW to circulate an outline of what should be included. The Board
to send MW a list of the main stakeholders.
Action MW to circulate a pro-forma for a Communication Strategy
MW
and Plan
Action PB members to provide MW with a list of key stakeholders
ALL
6.
Risk Register
Register was reviewed. Two new risks added by DH and accepted
by Board. DH to score new risks added to the register.
MP questioned if there was a salient risk identified for the decant.
MP to review.
Action DH to score two new risks
DH
Action MP to review risks for Wilson decant
MP
7.
Any Other Business
None discussed
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Appendix A: Attendance List
PD
Peter Derrick
Governing Body Lay Member (Co-chair)
MCCG
Director of Primary Care Transformation
AMcM Andrew McMylor
MCCG
(SRO)
DZ
Dagmar Zeuner
Director of Public Health
LBM
Assistant Director for Sustainable
JMcG James McGinlay
Communities
LBM
Environment and Regeneration
Clinical Director for the East Merton Model
DH
Dr Doug Hing
MCCG
of Health and Wellbeing and co-chair
MP
Matthew Parish
Strategic Estates Lead
NHSPS
Synapsis
SH
Sue Howson
Programme Director
Health
KM
Khadiru Mahdi
Chief executive
MVSC
JH
Julian Humphreys
Programme Manager
CHP
IW
Ian Winning
Interim Deputy Director of Finance
MCCG
HD
Hannah Doody
Community and Housing
LBM
MW
Michelle Wallington
Communications Manager
CSU
DC
Dave Curtis
Project Manager – Community Development LBM
Appendix B: Apologies
Role
Joe Garrod
JG
Regional Programme Manager (OPE)
Neil McDowell
NMcD Director of Finance MCCG
Nicola Theron
NT
Regional Director CHP
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WILSON PROGRAMME BOARD
Actions Log
By whom and target
No.
Action
Date raised
Completed (date)
Escalation
completion date
Page 5. To correct the minutes to reflect
1
08/06/17
SH
Completed
that the business cases are linked.
Format of minutes to include actions and
2
08/06/17
KM
Completed
Action Log established.
August Programme Board to be cancelled
3
08/06/17
KM
Completed
and rescheduled for 7th September
Diary invite to be sent for additional
4
08/06/17
KM
Completed
Programme Board on 12 October.
SH to present Lessons Learnt/Post Project
On PB Agenda
5
08/06/17
SH
Appraisal Proposal to next PB.
20/07/17
To re-draft paragraph in PID to clarify
6
08/06/17
DZ
09/06/17
issues with co-ownership.
The amendments to the PID to be made
7
prior to the submission to the H&WBB on
08/06/17
SH
09/06/17
09/06.
Risk strategy - cost and time tolerances to
8
08/06/17
IW and NT
be agreed with IW and CHP
9
Risk register to be reviewed
08/06/17
AMcM
Completed
By whom and target
No.
Action
Date raised
Completed (date)
Escalation
completion date
Project Team to agree weightings for
10
08/06/17
Project Team
Completed
benefit criteria
PID to be presented to H&WBB and advice
11 sought on key messages to be
08/06/17
AMcM
Completed
communicated.
JH to escalate within CHP urgent need for
12
20/07/2017
JH
Completed
Nelson running costs
Meeting to be arranged with LBM and CCG
13
20/07/2017
AP
Completed
to discuss CMT paper.
Meeting to be arranged between LBM,
14 NHSPS and architects when development
07/09/2017
MP (date TBC)
proposals are completed.
MW to circulate pro-forma communication
MW
15
07/09/2017
strategy and plan.
Before 10/10/17
PB to forward names of key stakeholders to
Programme Board
16
07/09/2017
MW.
Before 10/10/17
DH to score two new risks added re.
DH
17
07/09/17
Primary Care.
Before 10/10/17
MP
18 MP to review risks re. Wilson decant
07/09/17
Completed
Before 10/10/17