16 December 2016
Transport for London
Surface Transport
Palestra
Charlie Parker,
10B4
Chief Executive
197 Blackfriars Road
London SE1 8NJ
City of Westminster Council
64 Victoria Street
Phone: 020 7222 5600
London, SW1E 6QP
www.tfl.gov.uk
Dear Charlie,
Local Implementation Plan (LIP) 2017/18 Annual Spending Submission Thank you for submitting your Annual Spending Submission to TfL.
As you may be aware, TfL last week published details of its new five-year
Business Plan that includes a £1bn investment in borough programmes over
the life of the plan. For 2017/18, LIP funding will be maintained at £148m with
an additional £70m available to support the boroughs to work with TfL on
delivering programmes that have been identified as priorities for London.
Your submission has been reviewed and I am now pleased to confirm that it
meets the requirements of TfL’s 2017/18 Interim Annual Spending Submission
Guidance (June 2016). Consequently, this letter confirms TfL’s support to your
authority in 2017/18 for the LIP programmes identified in Table 1 below.
Your officers should ensure that the financial information for all agreed LIP
schemes is posted on to the Borough Portal by
Friday 10 February 2017. The
Borough Portal is used by TfL and the London boroughs to manage the
allocation and reporting of funds, as well as forecasting and subsequent
claims. It is essential that the information on the Portal (including VOWD) is
entered correctly and is kept up to date: failure to do so may be interpreted that
the allocation is not required and it may therefore be withdrawn.
If your officers have difficulty entering this data or accessing the Portal please
contact Omoniyi Giwa on 0203 054 4910 or at xxxxxxxxxxx@xxx.xxx.xx
Copies of the LIP Finance and Reporting Guidance as well as the LIP 2017/18
Interim Annual Spending Submission Guidance can be found on the TfL
website at: http://www.tfl.gov.uk/info-for/boroughs/local-implementation-plans.
These documents set out more fully the terms and conditions that apply to LIP
funding that TfL must take in to consideration.
VAT number 756 2770 08
Appendix 1 – Key requirements for LIP Major Schemes LIP Major Schemes must be progressed in accordance with the requirements set out in
TfL’s Major Schemes Guidance (May 2012), including any subsequent editions / updates
of the document and the requirements set out in this Appendix. Funding is allocated within
the level of the annual available budget and TfL retains the right to withhold or reduce
Major Schemes funding to projects in order to stay within its annual budget limits or to
schemes which do not meet the key requirements set out in this Appendix.
General
1. Release of funding for implementation is subject to an approved and costed design
being accepted by all parties.
2. The governance arrangements, design programme, plan for delivery, project
reporting requirements and the profile of the actual funds required for the year must
be agreed with TfL at the outset of the development phase and before commencing
detailed design. Once agreed, these will form a baseline for the continuing
governance of the project. Accordingly these details must be kept updated as the
project progresses.
3. The Major Schemes process does not replace any other TfL procedures for scheme
design and approval (e.g. Road Space Management TMAN requirements). All the
necessary quality, approval and consent requirements must be allowed for and met
at the appropriate stages of the project’s design and development.
4. Scheme promoters are required to consult all relevant stakeholders including those
within TfL during the design process. The Borough Programmes and Projects team
in Surface Planning can facilitate detailed discussions between boroughs and other
teams in TfL as required.
Financial
5. TfL’s LIP Finance & Reporting Guidance sets out the financial reporting
requirements for the LIPs funding to boroughs including for Major Schemes and
must be followed.
6. Projects with a total cost of £2m or higher will require a Business Case in
accordance with TfL’s Business Case Development Manual as well as a
subsequent financial authority from the relevant Surface Transport Board before
funding for implementation can be released. The Business Case Documents will
need to be finalised and accepted by TfL before a report will be taken to the Surface
Transport Board. A minimum of six calendar weeks should be allowed in the
delivery programme between the final Business Case acceptance and the Board
meeting.
7. The third party funding contributions identified within your authority’s bid (Step1)
must be confirmed as being available to enable the project to proceed.
8. As part of the design phase the promoters should undertake an assessment of all
other / additional funding opportunities that can contribute to the scheme including
contributions from developers and other sources.
9. TfL has introduced a cost challenge (‘star chamber’) process for all schemes which
is focused on delivering projects efficiently and effectively through value
engineering. At the end of the concept design stage and before finalising the
Business Case, all Major Schemes must submitted for this review. Scheme
promoters are expected to work with Borough Project and Programme team as part
of this process.
Design
10. To ensure a high level of urban design, projects should be considered by an
independent design review. Promoters must utilise Urban Design London’s design
surgeries to gain advice on design matters from experienced professionals, prior to
progressing to detailed design.
11. Designers should pay particular attention in the scheme designs to:
a. Improving conditions and safety for cyclists and pedestrians. Designs for
cycling proposals are expected to be consistent with the London Cycle
Design Standards (LCDS) and any subsequent editions/updates;
b. Encouraging increased levels of walking and/or cycling including
consideration of what mitigating measures may be needed to ensure that the
collision numbers for these users will not increase as a result;
c. The requirements of Section 17 of the Crime and Disorder Act 1998 and the
need to consider in the scheme measures to address problems that
contribute to existing crime and/or the fear of crime; &
d. Boroughs’ responsibilities for improving the health of their local population
year on year. TfL published its Health Action Plan in February 2014 setting
out the evidence base for how transport and street environments relate to
health, as well as the actions that TfL will take to better recognise and reflect
our role in improving the health of Londoners. Promoters should consider
measures that can help deliver the objectives for health improvement.
Further information can be obtained from your borough’s Director of Public
Health or you can contact TfL’s Public Health Specialist Lucy Saunders at
xxxxxxxxxxxx@xxx.xxx.xx.
12. Designers should also note that there is a specific Healthy Streets framework being
developed as part of the consultation of the draft MTS. Where the Major Scheme is
at an early stage of design (i.e. before the scope of the project is frozen) we would
like to work with the borough to ensure the Healthy Streets approach is
incorporated in the design where it is practical to do so.
13. All Major Schemes are required to undergo a Road Safety Audit (RSA), which
complies with TfL’s RSA procedure, during both the pre and post-construction
phases.
Delivery
14. Since 2013 TfL has been using the London Highways Alliance Contracts (LoHAC)
schedule of rates to enable a cost comparison of the price of delivering a scheme
via LoHAC compared with their local contractors. TfL expects to see the LoHAC
used for the non tendered Major Schemes where this offers better value for money
than individual borough contracts.
Monitoring
15. TfL’s Traffic Accident Diary System (TADS) provides a means for monitoring the
number and severity of collisions before and after the introduction of measures. All
Major Schemes must be recoded on the system before the start of implementation
and at the end of implementation to ensure before and after comparison of the
collisions.
16. As part of the current Major Scheme design process boroughs are required to
identify and collect data required for robust monitoring of the scheme outcomes. TfL
is a developing a benefits management approach across its programmes which will
include analysis of the benefits achieved on LIP Major Schemes. Promoters are
reminded that they need to make sure the project’s benefits (and costs if expected)
are identified, and agreed with TfL, and that necessary baseline information is
collected, and that there is a clear plan for post implementation monitoring in place
for the scheme.