This is an HTML version of an attachment to the Freedom of Information request 'Sheffield Castle Bid Documentation'.

Version 11 
Notes on completion 

Name of your organisation
Sheffield City Council 
Project title
In no more than 15 words, please choose a title which you think best describes your project. This will 
be seen externally, on our website and by our decision makers so please ensure that you choose a 
title that you are happy for a wide range of people to see. 
Rediscovering  Castlegate Sheffield 
Reference number
Project summary
In no more than 150 words, summarise your project. We will use this text to tell people about your 
project, including our decision takers. 
The project seizes a once in a generation opportunity to uncover what remains of Sheffield Castle in the city’s 
historic heart. It will allow analysis, conservation, display, interpretation and, where appropriate, reconstruction 
of the remains whilst revealing the larger story of Sheffield’s pre-industrial evolution told in an inviting new 
public space. It will allow public access and explanation of the collections of artefacts from earlier 
part-excavations of the castle. It will engage the strong local interest in the castle and Yorkshire's 
pre-industrial history creating opportunities for involvement of all ages and abilities from initial investigations in 
Development Phase through transformation of the site in Delivery Phase to long-term management of the new 
space. A wide range of civic, community, business and educational partners are already involved. The project  
will significantly enhance the image of the city while benefiting from complimentary regeneration strategies. 
Have you received any advice from us before making your application? 
Please tell us who you received advice from. 
 at the Leeds HLF Office 
Is this your first application to the Heritage Lottery Fund? 
Please tell us the reference number and project title of your most recent application. 
Shepherd’s Wheel Restoration HG-07-0139 
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Section one: Your organisation 
1a Address of your organisation: 
Address line 1 
Sheffield City Council, Howden House 
Address line 2 
1 Union Street 
Address line 3 
Town / city 
S1 2SH 
1b Is the address of your project the same as the address in 1a? 
Enter the address of your project. Please use the post code look up button to find your address so 
that the Local Authority and Constituency information is generated in the boxes below. 

Address line 1 
Castle Market Buildings 
Address line 2 
Exchange St 
Address line 3 
Town / city 
South Yorkshire 
S1 2AH 
Local Authority within which the project will take place 
Constituency within which the project will take place 
Sheffield Central 
1c Details of main contact person 
Head of City Regeneration, Sheffield City Council 
Is the address of the main contact person the same as the address in 1a? 
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Daytime phone number, including area code 
Alternative phone number 
Email address 
1d Describe your organisation's main purpose and regular activities 
Local Authority 
1e The legal status of your organisation 
Please select one of the following: 
Local authority 
If your organisation is any of the following, please provide the details shown: 
Company - give registration number 
Registered Charity in England, Scotland or Wales - give registration number 
Charity recognised by HM Revenue and Customs in Northern Ireland - give reference number  
1f Will your project be delivered by a partnership? 
1g Are you VAT registered? 
Please provide your VAT number 
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Section two: The heritage 
In this section tell us about the heritage your project focuses on and why it is valued.  
2a What is the heritage your project focuses upon? 
•  The archaeological remains (Listed Grade 2) buried beneath C20th former Castle Markets including 
significant parts of the large stone castle of 1270-1644, also possible evidence of Saxon and Norman timber 
structures and many later buildings associated with the growth of the town. Whilst the superstructure of the 
castle is lost substantial lower parts of the great bastion gate and north ranges survive (see Appendix II) 
together with a large part of the moat containing artefacts from the whole period of  castle occupation, 
probably waterlogged and well-preserved. 
•  Records and finds from previous partial excavations associated with redevelopment in the 1920s and 1950s   
held by Sheffield Archives and Museums Sheffield. These have never been fully evaluated or displayed.  
•  The historic topography and landscape of the castle site, including its strategic relationship to the rivers Don 
and Sheaf – largely obscured by subsequent culverting and over-building. 
The heritage is significant for the following reasons: 
1)   As a unique source of historic and cultural identity and belonging for a city and community which has 
experienced major post-industrial social and economic change 
2)   As a source of evidence about one of Yorkshire’s most important medieval castles about which little is 
known despite occupation by a succession powerful northern noble dynasties  
3)   As a window into Sheffield’s pre-industrial history and role in Yorkshire, Britain and Europe. Sheffield 
Castle was the centre of town, its largest building and a politically important stronghold for 4 centuries until 
demolition 1644-8. At several periods in history it was associated with prominent figures and events  
•  Earl Waltheof, the premier Saxon Earl at the Norman Conquest in, who married the niece of William the 
Conqueror but was later  beheaded for  rebellion 
•  the Norman dynasties of the de Lovetots and de Furnivals prominent in the crusades and baronial wars 
•  John Talbot,  commander of the English army for a significant period of the 100 Years Wars a feared 
warrior, celebrated in Shakespeare's Henry V  
•  George Talbot, 4th Earl of Shrewsbury 1473-1538, Henry VIII's  Lieutenant-General of the North who 
headed the suppression of the Pilgrimage of Grace and  invasion of France  
•  George Talbot, 6th Earl of Shrewsbury the wealthiest aristocrat in the Tudor North  instigator of Sheffield's 
steel industry,  Bess of Hardwick's husband and the reluctant jailer of Mary Stuart, Queen of Scotland and 
France and mother of James 1 who was imprisoned there for 17 years. This story  continues to attracts huge 
popular literary and dramatic interest but its setting in Sheffield is unknown  
•  The Dukes of Norfolk who inherited the castle site in 1680 and centred their successful northern business 
activities, (particularly  control of markets and the coal trade) in and around it for over three hundred years  
Thus the project offers a rich source of public interest, education and research with contemporary relevance 
4)   A catalyst for the further regeneration of the Castlegate Quarter and wider City Centre. Which will in turn 
give much greater prominence to the heritage and support its long-term sustainability 
5)   A well-placed addition to Yorkshire's tourist and visitor offer, and particularly the immediately adjacent 
Sheffield central hotels, providing a highly visible focus for the city's pre-industrial heritage and links to other 
key destinations several of which have benefited from HLF support, including Manor Lodge, Sheffield 
Cathedral, Bishops House, Weston Park Museum, Kelham Island Museum, Norfolk Heritage Park, Hardwick 
Hall, Chatsworth, Wingfield Manor (see Figure 1 Appendix 1)  
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2b Is your heritage considered to be at risk? If so, please tell us in what way. 
The site will be cleared of buildings down to floor-slab level from October 2014. It is in Council ownership and 
will be fully secured post-demolition, but will thereafter be exposed to weather and without this project remains 
inaccessible to the public  due to complex levels, voids and  hazards. The heritage will be even more hidden 
than when the site was occupied by buildings 
The condition of most of the buried remains is unknown. The hydrology of the site is complex and changing. A 
cause for concern is that the water table in central Sheffield has been rising since the closure of local mines. 
The adjacent riverside area was affected by serious fluvial floods in 2007, which has led to the proposed 
deculverting of the River Sheaf within the Castle site by the Environment Agency. Given the proximity of the 
site to two main rivers this adds urgency to the need to expose and conserve the remains now, co-ordinated 
with the river works. Proposed deculverting of the River Sheaf could drain the lower levels of the moat, putting 
previously waterlogged deposits at risk. Full investigation and management of the remains is therefore 
urgently required. 
2c Does your project involve work to physical heritage like buildings, collections, landscapes or 

Tell us the name of the building(s), collections, landscape or habitat area  
Castle Site, Exchange St Castle collections held at Weston Park Museum and in storage. Records held in the 
Sheffield Archives 
Do you, or a partner organisation, own the building, land or heritage items outright? 
Do you or a partner organisation have a mortgage or other loans secured on the property or item, or 
any plans to take one out? 
For landscape projects, please provide an Ordnance Survey grid reference for your landscape 
2d Does your project involve the acquisition of a building, land or heritage items? 
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Please tick any of the following that apply to your heritage: 
Accredited Museum, Gallery 
or Archive 

Designated or Significant 
(Scotland) Collection  

DCMS funded Museum, 
Library, Gallery or Archive  

World Heritage Site  
Grade I or Grade A listed 

Grade II* or Grade B listed 

Grade II, Grade C or Grade 
C(S) listed building 

How many buildings of this type are included in your project? 
3 seperate parts of the stone castle plus further remains to be uncovered - see plan 
Local list 
Scheduled Ancient 

Registered historic ship  
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Conservation Area 
Registered Battlefield 
Area of Outstanding Natural 
Beauty (AONB) or National 
Scenic Area (NSA) 

National Park 
National Nature Reserve 
Ramsar site 
Regionally Important 
Geological and 
Geomorphological Site 

Special Area of Conservation 
(SAC) or e-SAC 

Special Protection Areas 

Registered Park or Garden 
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Section three: Your project 
In this section, tell us about your project. Make sure you include all your planned activities, and 
capital works if applicable. 

3a Describe what your project will do. 
The central objective of the Project is to establish the Castle site and related museum collections as an 
accessible and exciting focus for understanding and enjoying Sheffield's pre-industrial history and its 
significance to today's community. The programme is set out in Appendix III. A broad range of committed 
partners– University of Sheffield, (UoS) Museums Sheffield Trust (MST), Green Estate (GE), Friends of 
Sheffield Castle (FoSC), Yorkshire Art Space (YAS), South Yorkshire Archaeology Service (SYAS) and Castle 
Education Group (CEG) - will each contribute expertise and active involvement 
Development Phase (2014-16) 
•  The demolition of the C20th market buildings to slab level is programmed to start in October 2014 funded 
directly by the Council. Simultaneously we will advertise and appoint a Project Director and Community 
Engagement Officer, then competitively procure an Archaeological Contractor to carry out selected 
trial-trenching exploring   extent, condition and significance of surviving remains (see Figs 5-6 Appendix I and 
Brief 1, Appendix II).  
This work will be monitored by a qualified Archaeologist working alongside SYAS 
•  It will be informed by the first full professional archaeological assessment of the extensive collection of 
records, remains and artefacts from earlier investigations of the 1920s and 1950s held by Museums Sheffield, 
and more recent excavation carried out by the University of Sheffield’s Contract Archaeological Team 
(ARCUS).The assessment will be completed early in the Development Phase and will deepen understanding 
and facilitate interpretation of Sheffield Castle and its remains.. It will also uncover the human stories of the 
heroic earlier  amateur investigators Armstrong, Himsworth and Butcher who struggled to record the remains 
in the face of indifference and sometimes hostility (see Brief 2 in Appendix II). 
•  Recent Audience Research (see Appendix II) shows that interest in Sheffield's history and its Castle is high 
but public understanding is very low . During the Development Phase we will initiate a programme of 
community and educational engagement, events and publications which will expand in the Delivery Phase 
and beyond to inform and involve many people in the actual investigation together with the design and future 
use as a public space.  
•  This programme will particularly focus on the Burngreave, Darnall and Manor-Castle Wards to the 
immediate north and east of the Castle site which have a lower record of engagement in the culture and 
heritage of the city and contain high proportions of ‘harder to reach’ groups including unemployed, NEETs and 
recently arrived immigrant families, who also make up a significant proportion of Lottery Ticket buying public.  
Partner contribution will include 
University of Sheffield supports the project through the Vice Chancellor's Engaged University initiative . Nine 
senior academics representing Archaeology, Architecture, Animal and Plant Science, Landscape, History, 
Civil and Structural Engineering, Town Planning meet regularly to co-ordinate organizational, educational and 
promotional input eg filming and interviewing key people at each phase of the project and tv broadcasting via 
the UoS's 'iTunesU' Castlegate channel which can now be viewed at .  
Museums Sheffield have already held a first exhibition of existing Castle artefacts and will continue to develop 
public interest at the refreshed Weston Park Museum.  
Yorkshire Art Space from its new 'pop-up' Exchange Studios directly overlooking the site will provide the base 
for teaching, temporary and street-level activities. This will start with a schools art competition to capture the 
demolition of the Markets and will go on to record the change each year for five years. YAS also has 
considerable experience in community outreach through its studios on the Manor Estate and its schools 
engagement programmes.    
Green Estate will bring its experience and contacts in presenting the history of the Sheffield Manor to the 
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deprived communities of North and East Sheffield and of community engagement and skills training at the 
Manor Lodge site, previously part-funded by HLF 
The Castle Education Group will bring together the Council’s City-wide Learning Body and Parent Assembly  
with the Children’s University (the UKs largest) and Sheffield Young Archaeologists Club to create a 
programme of in and out of school events and information sources.  
The project will also draw on current audience development work at the Weston Park Museum and Sheffield 
Cathedral as well as the (2013) HLF-funded Trading Histories Project which collected oral histories and 
artefacts relating to the Castle Markets  
•  We will tap into Sheffield's very strong network of voluntary heritage and environment groups (who 
collectively stage one of the largest Environment Month festivals in the UK), and use the Sheffield Community 
Heritage Forum who send weekly e-bulletins to over 50 groups. A particular concern will be to make the 
history of the castle relevant to communities originating outside of the UK by showing the surprising 
connections between  occupants of the castle and wider European and Middle Eastern history.  
•  Using all of the above we will procure a Design Team to draw up detailed and costed proposals for the 
public setting, access and interpretation of the Castle remains to RIBA Stage 3 based on the Concept 
Drawings (see Figs 7 and 8 Appendix I). The design will be subject to extensive consultation with the public, 
English Heritage and the Castle Partnership and will be submitted for Full Planning Permission and Listed 
Building Consents. 
•   Working with partners, particularly the Friends of Sheffield Castle, we will commence the Fund-raising 
programme to raise at least £250,000 of match funding from public, business and charitable subscription by 
More detail is set out in the Activity Plan in Appendix IV 
Delivery Phase (2017-18)  
In the Delivery Phase using our trial trench evaluation the full removal of C20th floorslabs  under 
archaeological supervision will reveal further remains of the castle and other historic layers and the underlying 
topography to allow fuller excavation, conservation and interpretation of the selected areas. These will be 
expressed and made accessible in the form of a new urban green space and through the reconstruction of the 
Great Bastion Gate and drawbridge forming the principal entrance and interpretation centre for the site . 
We will employ specialist archaeologists to evaluate, and document all new finds to be deposited at Weston 
Park Museum.  
We will procure a Design Team and Specialist Contractors to carry out conservation of archaeological 
remains on the site either by exposing and consolidating  by reconstructing or by marking out to create public 
spaces which provide an exciting, changing and informative experience fully accessible to all. 
We will offer a broad programme of study, interpretation and publication, to ensure a proper understanding of 
the evidence is gained and widely disseminated at all levels. This will produce  
•  opportunities for hands-on training in community archaeology, conservation and reconstruction skills  
building on  local  experience at Manor Lodge  and from exemplars like York’s Hungate Dig 
•  applied research and study opportunities for the seven University departments identified above 
We will work with Museums Sheffield, the University, Manor Lodge and Exchange Studios to ensure 
immediate, appropriate and accessible display of fieldwork results, followed by longer term curation, to ensure 
evidence is maintained and made accessible for future research and interpretation using both conventional 
and web-based archives and media.  
We will also finalise the arrangements for long-term stewardship of the site and its assets working with 
partners and with the proposed City Centre Business Improvement District which is designed to support city 
centre management and visitor engagement from 2015 through a new annual business levy. 
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The fund-raising programme commenced in Development Phase will continue with greater intensity and 
At the end of Delivery we will have created an authentic, informative and compelling visitor and educational 
attraction using state of the art techniques including digital imaging and specialised illustration. bringing to life 
the history of the site (physically or virtually) including the proposed reconstruction of the Great Bastion 
Gatehouse, marking out the castle’s known footprint and creating 'timeline walls' illustrating the successive 
layers of urban settlement on the site. The space will be set up for events, performance and installations to 
maintain interest, promote repeat visits and generate income. 
Around the castle remains a new public space will open up the surrounding urban landscape linking the 
proposed deculverting of the River Sheaf (funded separately by the Environment Agency for flood alleviation). 
This will build on  Sheffield’s recent multi-award winning design and management  of urban spaces such as 
the Peace Gardens, Station Square and the Gold Route as well as the proposed ‘Grey to Green’ Linear Park 
currently in development with UoS’s School of Landscape (responsible for the London Olympic Park 
Based on the proper understanding of the site and its archaeology and in close consultation with SYAS and 
English Heritage we will draw up design guidance  for appropriately located and scaled new mixed-use 
buildings around the perimeter of the site. They will generate income and overlook the space underpinning its 
future viability, security, and vitality. 
3b Explain what need and opportunity your project will address 
Sheffield and its region have experienced huge industrial and social change over the last 30 years. Its local 
and international identity as the 'Steel City' no longer involves the majority of citizens. At the same time it has 
become a major centre of knowledge and creative industry, a more multi-cultural and diverse place with many 
new residents. As the long shadow of the Industrial Revolution becomes more distant there is a real social 
need to inform and educate children, visitors and local communities about the city's longer, pre-industrial 
history and significance. This history can be personified and brought to life in the story of the Castle and its 
occupants, rich and poor, from the C11th to C17th and its subsequent role at the heart of Sheffield’s dramatic 
and turbulent growth.  
The Castle site was developed piecemeal for over 370 years following demolition  after a Civil War siege 
1644-8. It has housed industrial, residential and commercial uses, and suffered devastation during the blitz 
and post-war reconstruction. Although redevelopment in the 1920s and 1950s did allow some archaeological 
observation and recording these were opportunistic, unsystematic and instigated by dedicated amateurs not 
by professional archaeologists. Only one small fragment of stone walling remained easily accessible from 
these excavations although others are known to still survive under the floor slabs of the market.  
The records and finds resulting from these two phases have never been systematically analysed or assessed 
and are stored in 40 uncatalogued boxes at MST. (See EDAS Studies in Appendix II) 
In 1999-2001 the first modern archaeological excavation was carried out on marginal areas of the site.These 
confirmed the existence of additional significant remains, but the picture is still very fragmented and partial. 
Large areas of the walls, moat and footprints of principle buildings remain to be investigated together with 
earlier and later levels of occupation. 
The Castle site is located in the Castlegate Quarter, the historic core of settlement which has suffered a 
lengthy decline as industry, local government, justice and retail have gradually moved away. The area has lost 
a lot of its vitality and has acquired a poor if not entirely deserved reputation. 
Despite strong interest from many stakeholders most local people are still completely unaware of the 
existence or significance of the castle. This is particularly true of the communities closest to the site which 
include some of the most deprived in the city. (See Audience Research by Wafer Hadley and local deprivation 
figures Appendix II) A programme of educational events and communication will be crucial to the longevity 
and continued support for the project. 
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The Opportunity 
Following its demolition in the mid-C17th the castle site was increasingly occupied by the city's markets until 
their  relocation in 2013. The site itself is therefore well known to generations of citizens particularly some of 
its most deprived and to more recently arrived immigrant communities. It remains highly accessible by public 
transport and on a main pedestrian axis into the City Centre known as the 'Steel Route'. 
The markets closure  has created a once in a generation opportunity to rediscover and bring back to popular 
experience what remains of this lost castle which is central to Sheffield's pre-industrial history.  
The site adjoins several regenerating business, leisure and commercial areas including the ‘hidden gem’ of 
the restored Canal Basin (Victoria Quays), the new Riverside Business District and seven major City Centre 
hotels (see App I Fig 1). Thus it was highlighted asa key area of change in the 2013 City Centre Master Plan 
and is well positioned to attract visitors if its heritage is presented in an attractive setting.  
The rediscovery of the Castle site will be complemented by a range of other initiatives in the Castlegate 
Quarter such as environmental and transport improvements such as the 'Grey2Green Corridor'. 
With this transformation in place there will be a further opportunity to support the ongoing viability of the 
Castle and its setting by small scale commercial development around the space, complementing the heritage 
and helping tounderpin its long-term viability (see Concept Plan Appendix I Fig 10). 
It was not until 1999-2001 that any proper archaeological excavations carried out on limited marginal areas 
outside the main market buildings which could be accessed without disrupting the market operation..  
Whilst all of these confirmed the existence of additional significant remains the picture is still fragmented and 
partial. Large areas of the walls, moat and principle buildings remain to be investigated together with earlier 
and later levels of construction. 
This will help to rebalance the historical picture of Sheffield which is usually defined almost exclusively by its 
post-Industrial Revolution development and recent decline 
The location of the Castle site in the Castlegate Quarter presents some problems and many more 
opportunities. The core of the historic settlement has suffered a lengthy decline as the centres of industry, 
local government, justice and retail have gradually moved to other parts of the City Centre. The area has lost 
a lot of its vitality and has become increasingly identified with decline, crime and deprivation. Yet at the same 
time it adjoins several regenerating business and  commercial areas including the Victoria Quays canal basin, 
the Riverside Business District and the main City Centre hotel cluster. Thus it occupies a significant position in 
the Master Plan for the regeneration of the City Centre. The rediscovery of the Castle site will therefore be 
complemented by a range of innovative initiatives in the Castlegate Quarter as a catalyst for further positive 
3c Why is it essential for the project to go ahead now? 
The Castle Market is due for demolition during 2014/15 after which the castle remains will be at risk of 
deterioration, rising water table and vandalism. The only visitable group of remains will become inaccessible. 
Proposed de-culverting of the River Sheaf within the site for flood defence purposes is planned to take place 
in 2015/16 and must be carefully synchronised with this project to ensure a coherent treatment of the historic 
remains and landscape. The deculverting works are driven by flood protection concerns and cannot be 
The wider Castlegate Quarter is at a critical stage. It could go forwartds or backwards and the future of this 
site is widely acknowledged to be of critical importance to that question. 
The Council has allocated a substantial capital contribution to the project but this cannot be held indefinitely 
There is at this time widespread and unanimous public, business, educational and academic interest in the 
site and a very broad partnership in place which should be harnessed. This represents a once in a generation 
opportunity which could be lost if not capitalized on now. 
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3d Why do you need Lottery funding? 
Without HLF support there is no foreseeable prospect of achieving the excavation/conservation   of the site 
within the timescale set out above 
The Council has taken a bold lead on this project. It has acquired the former Passenger Transport building 
(now Exchange Studios and including the site of the culverted River Sheaf) to complete ownership of the site 
at a cost of £420k and is committed to provide all the land required for the archaeological investigation. It has 
committed £3 million to the decommissioning and demolition of the site, £25k to develop the bid to HLF and 
£1.05m in direct match. It has developed innovative projects and funding bids totalling £3.5m to address the 
poor quality of the surrounding environment through the ‘Grey to Green Corridor’. It is committed to the 
long-term ownership and stewardship of the site, with its partners.  
The University of Sheffield has funded a project officer and the audience research for the bid.  
However the essential archaeological investigation and conservation of the castle is ineligible for other public 
funding and would not attract commercial investment. In the context of reducing local government budgets the 
Council has no further capacity in its capital programme and it has already explored all possible regional, 
central government and European funding as well as private sources without success. 
3e What work and/or consultation have you undertaken to prepare for this project and why?  
Other options considered? 
•  Do Nothing. The Council has considered the option of retaining and reusing the Castle Market building in its 
entirety but its poor condition, presence of asbestos and highly specialised design make it unviable for any 
other use in this location. 
•  Maximum Option: ideally the whole site would be excavated down to levels consistent with the castle ruins. 
This has been rejected due to cost and a realistic proposal which retains some existing levels adopted 
•  Private Sector-led. The Council has explored the potential of private sector investment integrating the castle 
remains but the degree of uncertainty and upfront costs of demolition, archaeological investigation, 
conservation with no certainty over resulting development plots, make this too risky for private development at 
this stage. A publicly funded project to reveal and conserve the heritage is the only viable way to create a 
‘place’ around which private investment can be attracted. 
•  Other public funds. As above the Council is maximising investment from its highway, flood control and 
regeneration funding sources to compliment the project, but there is no realistic alternative in the necessary 
time frame to HLF for the actual excavation and conservation of the Castle remains. 
Consultation to Date 
•  The Friends of Sheffield Castle was established in early 2013 on a groundswell of public interest, 
independent of the Council. It held a public launch in September 2013 attracted over 300. They now have 
over 200 paid-up members and have registered 35,000 hits on their website since September 2013. They 
have already organised a number of public events to engage the public 
•  City Centre Master Plan: The principle of revealing the Castle ruins in a permanent 'Castle Hill ' green space 
were shown in the Draft City Centre Master Plan 2013, and subjected to extensive public consultation from 
January to July 2013. The results of this process show overwhelming support from the public, civic 
organisations, the education and business communities. The proposition to create the Castle Hill Park 
received 94% approval in the public consultation and was one of the most frequently mentioned in the open 
questionnaire responses. This has established the strategic significance of the project to the City as a whole 
(see Report of Consultation Appendix ll). 
•  Stakeholder Workshops: An inaugural Castlegate stakeholder workshop in July 2013 attracted some 50 
community, educational and business representatives and established a Partnership Board to work with the 
Council and HLF. The Board has set up working groups on Fund-raising, Education and the HLF Bid. 
•  Universities:  The University of Sheffield have identified Castlegate as a priority for Civic Engagement for 
the next five years and have funded a consultant to work with the Council’s team on the engagement project 
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leading up to the HLF Bid. The University's Festival of the Mind 2014 will also highlight the Castlegate area in 
several of its events and installations. Hallam University has also expressed support and interest. A day-long 
event in October 2013 organized jointly by the two Universities’ Schools of Architecture involved over 500 
students and teachers and produced an impressive body of proposals for the reshaping of the Castle Site 
which were presented to an audience of civic guests.   
•  Audience Research:  was  carried out in 2014  at three representative locations   (see attached report  
Appendix ll)This  demonstrated the low level of public awareness of the castle contrasted with the high level of 
interest in local history and in creating a setting for the castle and has informed the concept design. 
•  Education: A Castle Education Group has been established to develop long-term links with  schools and 
after-school agencies such as the Children’s University and Sheffield Young Archaeologists. A programme of 
events has already started with two schools Art projects.  One in the Festival of the Mind focussing on 
'Imagining a Castle' and a Children’s Art Competition  recording changing townscape starting with the market 
Work carried out to date 
•  Archaeological Strategies: In  consultation with Museums Sheffield and the Archaeology Service, three 
studies have been commissioned from Ed Dennison Associates 
- a review of records from earlier investigations   
- an assessment of the impact of C20th development on the remains  and likely location of relatively 
undisturbed archaeology including recommended trial trenches 
-  a methodology for fuller evaluation of the site in the Development Phase 
(see Appendix I and II) 
•  The City Centre Master Plan proposes two new high quality routes to address the severance of Castlegate, 
the principle Hotel Cluster and the Riverside Business District from the rest of the City Centre. These meet at 
the Castle site (see Appendix I Figure 1). They are: 
- The 2.5 km Steel Route linking Castlegate and the River/Canalside to the Heart of the City and the main 
shopping areas around the Moor and more affluent south western suburbs to the more deprived north eastern 
-  The 'Grey to Green Corridor' which will create a 1.3 km linear park on reclaimed redundant   roadspace 
from the historic Canal Basin to the Kelham Island Conservation area and will provide a new and attractive 
setting for the Castle site 
•  Concept Design: An RIBA Stage 2 concept  design of the proposed Castle Hill has been drawn and costed, 
(see Appendix I Figures 10 and 11) shaped by what is currently known about the castle remains, historic 
levels and audience research. This could be modified by the outcomes of the trial trenches, consultation 
leading to the Planning Application in the Development Phase and further excavation in the Delivery Phase. 
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Section four: Project outcomes 
In this section, tell us about the difference that your project will make for heritage, people and 

4a What difference will your project make for heritage? 
Development Phase: 
•  the  location and condition of the Castle remains will be better understood flood-risk/drainage issues 
resolved and the fuller excavation plans firmed up 
•  the existing records and collections of artefacts relating to the Castle will be assessed and used to better 
interpret and plan the final project  
•  an imaginative setting and interpretive design for the site will be created 
Delivery Phase  
•  Castle Hill will become a new family-friendly public green space around the reconstructed Great Bastion 
Gatehouse and sections of remaining walls and moat. The castle remains will be properly recorded and made 
intelligible for the first time and will be conserved for future generations to experience and study. 
•  The castle history will be illustrated and explained on the site using the full range of modern media. This 
includes physical and virtual reconstructions, interpretive public artwork, audio-visual trails, installations, 
outreach handling collections, phone apps, and other digital material.  
•  Engagement with the work will be delivered in imaginative and contemporary ways, by a dedicated 
Community Engagement Officer learning from the best exemplars particularly York’s successful Hungate Dig.   
Engagement will take place at a range of locations – on the site itself, on the site hoardings, in the adjacent 
Exchange Studios, at Manor Lodge Heritage Centre and at Weston Park Museum (see Outline Activity Plan 
for more detail) 
•  The Heritage will be explained and recorded in  a formal academic publication as well as popular leaflets as 
well as I-Tunes talks by members of the team and other experts and a webcam recording changes on site 
The site will be managed to encourage ongoing research and development and community and educational 
involvement and skills transfer (see below and  Activity Plan) 
4b What difference will your project make for people? 
People will change their attitude to Castlegate and Sheffield   
Development Phase 
At present there are no visitors or public involvement in the site as a heritage attraction; although 60,000 a 
week visited it as a market so it is a very well known place.  Audience research ( see Appendix II) shows   
62% of respondents are interested in Sheffield's history  
46% had never heard of its castle  
50% knew only a little about it.  
55% said they would like to know more  
79% would visit a new public park displaying the castle remains  
99% supported a part reconstruction.  
In the Development Phase we plan to start  converting this interest into actual visits and engagement, within 
the limitations of a site initially not generally open to the public and with significant safety risks. 
We will do this by highlighting each stage in the Development work, disseminating results widely and 
encouraging participation wherever possible.  
This will include  
- using bold artwork by local artists and information on the extensive hoardings  
- working with the Schools of Architecture to create a street viewing pavillion  
-  street art on vacant buildings, celebrating the start of the project,  
-  launching an annual children’s Art Exhibition,  
-  schools visits to the site and the Exchange Studios Learning Room,  
-  visits and open days to view the trial trenches,  
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-  publicising the results of the excavations and the artefacts found as well as re-interpreting those in storage,  
Targets:  -at least four public open days on the site and at Exchange Studios attracting an average of 300 
visitors on each,  
•  a travelling exhibition of finds and interpretation to be displayed at Weston Park, Manor Lodge, the   
Cathedral, community centres and other related venues;  
•  20 pre-arranged group visits will be offered to schools, businesses and interest groups 
•  outreach speakers with handling boxes of finds to 25 community, educational and interest groups  
•  A website will be established posting regular bulletins, talks and interviews UoS'  'iTunes U'  channel and 
links made to the Friends  and other visitor, educational and academic sites 
•  Social media will be used  to feed information and create excitement as the exploration progresses 
Delivery Phase 
During the more extensive investigation the above programme will be repeated and expanded using the 
experience and contacts gained in the Development Phase. 
In the finished project Sheffield's origins and pre-industrial history will be highlighted in a central location close 
to ‘hard to reach’ communities. It will be close to the main hotels with clear walkable links to other local 
heritage sites such as the Cathedral, Weston Park and Kelham Island Museums, Links to Manor Lodge via 
the Norfolk Heritage Trail will be signposted, and directions will be displayed to more distant locations such as 
Chatsworth, Hardwick Hall, Worksop Priory and Wingfield Manor all of which were owned by the lords of 
Sheffield Castle.  
Targets -at least four public open days on the site and at Exchange Studios attracting an average of 300 
visitors on each,  
-  A mobile exhibition of finds and interpretation to be displayed at Weston Park, Manor Lodge, the  Cathedral 
and other related venues;  
-  20 pre-arranged group visits will be offered to schools, businesses and interest groups 
-  outreach speakers and handling boxes of finds to 25 community, educational and interest groups  
-  A website will be expanded  posting regular I-TuneC videos, bulletins and links made to the Friends  and 
other visitor, educational and academic sites 
-  Social media will be used to feed information and create excitement as the exploration and construction 
People will learn new skills.  
Development Phase 
Working with experienced partners YAS and GE and learning from the York Hungate Big Dig we will deliver 
an imaginative programme of community archaeology and skills transfer which will include virtual 
reconstruction of parts of the castle, discovering historical craft skills in stone, metal work, ceramics or leather 
based on finds and recording the changing urban environment of the site as its historic layers are stripped 
Taster opportunities will be offered for children, students and adults of various ages to be involved in the 
sorting, recording and display of the finds from the trial trenches and in historical research. These activities will 
be used to test the demand for and effectiveness of different kinds of education and training  
Targets 100 people from a variety of backgrounds to be involved in heritage skills training. 
Delivery Phase 
Based on the Development experience a series of short courses and apprenticeships will be offered to local 
people working alongside the archaeological conservation and reconstruction contractors aimed at inspiring 
career choices and sharing skills. 
Targets: 200 people from a variety of backgrounds to be involved in heritage skills training. 
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People will have an enjoyable experience  
The process of rediscovery of the castle and its history over the next three to four years will become an 
enjoyable and intriguing part of Sheffield's attractions as more of the story emerges and is communicated in 
easily understood language and media. It will be established as a place to follow and to be returned to over 
several years as it takes shape as well as a highly visible signpost to other heritage destinations in less 
prominent and accessible locations. A webcam provided by the University will overlook the site and record 
changes over the project. This process will be started in the Development Phase  and will build through after 
the Delivery Phase 
Visitors and local people will be helped to better  understand Sheffield’s history and will experience the 
Castlegate Quarter in a much more positive light, reducing fear of crime, attracting investment and 
confidence. There will be particular awareness of children and older people from the outset  
This process will be started in the Development Phase but will not see clear results until the end of the 
Delivery Phase  
Development Phase 
The Castle Education Group has been established to develop a broad educational programme around the 
Castle its history, science and impact on the city. The programme will be open to all schools as well as after 
school and extra-curricular groups such as Children’s University and Young Archaeologists Club. 
Targets: 10 school visits to the site, 15 outreach presentations to schools. Down-loadable Teaching Pack 
prepared and updated regularly as information from post-excavation and on site work accumulates YAS and 
UoS will develop an Animator/Artist in Residence project which will be funded separately but will offer 
opportunities to children and others to interpret the changes on the site and findings of the excavations in a 
variety of media 
We will launch a Children and Young People’s Art Show.   A viewing studio has been created on the top floor 
of YAS Exchange Studios where local school groups can observe progress and work with artists to imagine 
what may lie beneath.  An exhibition of selected work will be open to the public in the Studios hosted by the 
FoSC and prizes will be awarded by established local artists Norah Rogerson, Jo Peel and Joe Scarborough.  
A programme blog will be launched. 
Targets; Annually 120 children and young people actively involved in the Exhibition, 600 visitors to the 
exhibition, 2 articles in local press, prize winning artworks used on site hoardings.  
Delivery Phase and After 
The above will become an annual part of the young people’s engagement programme over the next 5 years, 
building into a unique collection recording the changes to the Castlegate Quarter 
Targets: 10 school visits to the site, 15 outreach presentations to schools. Down-loadable Teaching Pack 
prepared and updated regularly as information from post-excavation and on site work accumulates  
4c What difference will your project make for communities? 
Castlegate borders on several of Sheffield's most deprived wards including Burngreave, Manor-Castle and 
Park. These areas are characterised by high levels of unemployment, low attainment and life chances, high 
numbers of recent immigrants and a comparative lack of amenities, investment and heritage or cultural assets 
which tend to be located to the west and south of the City Centre (see appendix II for details). 
The Castle, its related corn mill, gardens and orchards and its large hunting park had a profound effect on the 
names, history and character of these areas which is now all but forgotten (eg Manor Estate, Park Hill, 
Nursery St, Furnival Rd). Based on our initial Audience research there is a clear interest in local history and 
heritage but a large degree of ignorance about the Castle. The setting of the remains in an attractive green 
space next to the two rivers will be an important factor in attracting visits in the first instance, particularly from 
families with children and older people from a variety of cultural backgrounds. The interest from local history 
and archaeology groups is already very strong and this interest will be harnessed to build wider school and 
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community involvement as set out in the initial Activity Plan.  
Targets: Friends of Sheffield Castle will increase membership by 10% per annum 2014-18. 
30% of participants will be drawn from postcodes representing deprived communities  
at least 15% of participants will be drawn from Black of Ethnic Minority communities     
Development Phase 
•  Building on partners experience in outreach work in more deprived areas and hard to reach sections of the 
city we will target schools and community groups to take part in the programmes of visits, presentations and 
Targets: 30% of participants will be drawn from postcodes representing deprived communities. 
at least 15% of participants will be drawn from Black of Ethnic Minority communities. Friends of Sheffield 
Castle will increase membership by 10% per annum 2014-18.  
The Universities will focus on the Castle site and associated activities as a major opportunity for learning, 
research and practical experience  
Castlegate will be a better place to work, live or visit.  
•  The transformation of the site from dereliction to a new high quality public space will revive civic pride in 
Sheffield’s historic heart. It will attract community involvement in the heritage tapping into Sheffield’s highly 
developed environmental and heritage voluntary sector. This process will be started in the Development 
Phase but will produce  full results at the end of the Delivery Phase  
•  Castlegate will increasingly feature in the local festival and event calendar such as Festival of the Mind, 
Environment Weeks, Children’s Festival, Tramlines (music) etc. 
The City Centre and City Region’s Economy will be boosted  
•  By the knock-on effects on the Castlegate Quarter and the adjoining Riverside Business District, Victoria 
Quays and the City Centre Hotel Cluster as well as contributing  to a more vibrant City Centre. The 
rediscovery of the Castle site will be a catalyst for further investment in the area and will add significantly to its 
sense of place and purpose. The regeneration of Castlegate will also help to bring activity, heritage and 
quality back to Sheffield's historic birthplace which has recently lost some of its function with the move of the 
markets  This process will be started in the Development Phase but will produce full  results in the Delivery 
Targets: Hotel bedspace occupation in the Castlegate/Riverside area increased 10% by 2018.   
Development sites immediately around the Castle site will be developed by 2020 
The project will help make the City Centre more resilient to climate change in the Delivery Phase and After 
The creation of Castle Hill will introduce tree planting and shade into a largely hard environment with high risk 
of Heat Island effects, and in conjunction with deculverting of the River Sheaf will provide increased flood 
capacity and permeable drainage in an area prone to flood risk  
Target; increase the area of porous sustainable drainage across the site by 50%. Increase shade tree cover 
by 100%  
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4d What are the main groups of people that will benefit from your project? 
The following groups will benefit from the project, starting in the Development Phase and building in Delivery 
to the opening of the public site 
-  citizens interested in the heritage of their city but unaware of the Castle will become informed and engaged. 
Those not initially interested  in heritage including families with young chidren and from other cultures will 
initially be attracted to visit the site as an accessible green riverside space  
-  local schools and colleges will be able to use the development/investigation and the resulting space to 
engage students over a wide range of Key Stage subjects supported by an annual programme of events, 
study materials and visits, initially using Yorkshire Artspace's Exchange Studios immediately overlooking the 
-  residents of adjoining  neighbourhoods from diverse backgrounds will be attracted to learn about and get 
involved in the rediscovery of the history  which has surprising links to events in Ireland, Europe and the Near 
East, particularly  the Hundred Years War and the Crusades.  
-  Voluntary and non-professional groups with an interest in heritage, self-education, volunteering - we will 
offer opportunities to acquire skills, apprenticeships or internships in exploring, recording, and interpreting the 
finds and in conservation and historic building techniques focussed on the reconstruction of the Great Bastion 
Gatehouse and drawbridge. 
-  Castlegate businesses and their employees including both small retail and food and drink outlets as well as 
large office and public service employers such as Carillion, Irwin Mitchell, the Home Office and Nabarros will 
be engaged in the transformation of the site and encouraged to visit, follow and support the transformation of 
the site 
-  visitors and guests of Sheffield's hotels particularly the seven located around Castlegate will discover 
Sheffield's pre-industrial history through an accessible and enjoyable public space which will form part of two 
planned walking routes to the main retail and cultural attractions 
-  University researchers, teachers and students will have multiple opportunities for 
involvement in the process from a variety of academic disciplines including undergraduate, post-graduate and 
PHD projects in archaeology, landscape, history, architecture and urban design. 
For more detail on points 4e to 4h, refer to Appendix iv, Draft Activity Plan 
4e Does your project involve heritage that attracts visitors?  
What are your existing visitor numbers? 
How many visitors a year do you expect on completion of your project?  
4f How many people will be trained as part of your project, if applicable?  
4g How many volunteers do you expect will contribute personally to your project? 
4h How many full-time equivalent posts will you create to deliver your project? 

Section five: Project management 
In this section, tell us how you will develop and deliver your project.  
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Development phase  
5a What work will you do during the development phase of your project? 
Sheffield City Council has a strong track record of designing and delivering and managing great public spaces 
which express local character and heritage, including the multi-award winning Peace Gardens and Gold 
Route, parts of which were funded by the Millennium Lottery Fund. We have strong project management and 
financial capability 
-  Recruit Project Director and Community Engagement Officer 
-  Tender and appoint Archaeological Contractor and Supervising Officer 
-  Tender and procure Design Team 
-  Launch community engagement programme including open days and events; commence on site 
interpretation with informative site hoardings, visitor pavilion, web-site and social media presence, guided 
visits, street art  
-  Commence school and other  pre-booked site visits and outreach programme 
-  Excavate trial trenches and evaluate finds to establish areas  for fuller exploration . 
-  Assess interpretive and display potential of material held by Museums Sheffield from previous excavations, 
to aid interpretation of the castle site for a wide audience 
-  Design new park setting to RIBA 3 including levels, access, materials, boundary treatments and 
-  Carry out public consultation and formal planning and Listed Building consent 
-  Design an interpretive strategy for the site;  
-  Write detailed specifications for full archaeological excavation/analysis//interpretation 
-  Escalate fund raising programme led by FoSC 
-  Develop business plan/management strategy  
- Develop Full Activity Plan  
5b Who are the main people responsible for the work during the development phase of your project? 
Project Director  
Fund raising co-ordinator (FoSC) 
Community Engagement Officer 
Quantity Surveyor/Procurement and Project Manager 
Archaeological Contractor (excavation/evaluation of trial trenches) 
Archaeological Consultant (assessment of existing archives) 
Archaeological Supervising Officer 
Landscape Architect 
Civil Engineering/Structural Consultant 
Project Governance 
Development Phase 
Liaison and consultation with the wider community will be  through the Castlegate Partnership comprising 
representatives of the above plus Hallam University, the Local Enterprise Partnership, the Chamber of 
Commerce, local Business, English Heritage and the Sheffield Hospitality Group 
Appointment of staff/consultants 
Procurement of external consultants will be carried out in accordance with the Council's standing orders, and 
HLF rules. 
5c Complete a detailed timetable for the development phase of your project. Use the 'add item' button 
to enter additional rows. 

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Development activities 
Who will lead this task 
Demolition of Buildings 
Trial Trenching 
November  2015 
Post Excavation Assessment Of Previous December  2014 
Post Excavation Assessment of Trial 
December  2015 
Archaeological Consultant 
Trench Results 
Design of Park Setting 
SCC / Design Team 
Planning Application / Consultation 
Higher Education Research / Study 
December  2015 
September  2016 
UoS / SHU 
Management and Maintenance Plan 
SCC / Green Estate 
Activity Plan Schools and Young People  September  2014 
September  2016 
Education Group 
Activity Plan Public Engagement 
September  2014 
Audience Development 
Conservation / Interpretation Plan 
Archaeological Consultant 
5d Tell us about the risks to the development phase of your project and how they will be managed. 
Use the 'add item' button to enter additional rows. 

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Development risks 
Likelihood  Impact 
More archaeological remains found 
Revisit design.  Leave some remains covered  SCC 
than expected / covering wider area, 
for later excavation 
which would make it harder to design 
around and create quality public 
There is an initial surge of community High 
Effective communication plan put it place. 
interest, followed by a loss of support 
Identify a high profile, credible figurehead to act 
and engagement over the period of 
as an advocate for the project.  Implement 
the project 
activity plan with programme of events, 
displays etc 
Unexpected finds such as human 
Research all records in advance.  Reduce risk  SCC 
remains, unexploded bombs or toxic 
by ensuring cotractor carries out risk 
assessment.  Develop contingency plans as 
Deposits contaminated (asbestos, 
Reduce risk by ensuring contractor carries out  SCC 
chemicals, heavy metals etc) 
risk assessment.  Develop contingency plans 
as needed 
Contractors leave the site 
Medium  Specify in demolition project 
inaccessible or the next phase of the 
Divergence of political opinion 
All party member panel in place 
Failure to engage certain sectors of 
Medium  Engagement Officer to be appointed, with brief  SCC 
the community with the project 
to target hard to reach groups as part of a 
community engagement plan.  Wor with 
partners who have strong links and experience 
in these area and groups 
Some trenches are placed in the 
Include review process in excavation contract.   SCC 
wrong area and no remains are found 
Mitigate impact by using what we already know 
of the history / archaeology.  Change 
instructions to minimise wasted effort and cost. 
Some materials from previous 
Medium  Use what we already know for interpretation 
excavations, found in collections is 
and from the new finds discovered during this 
poor quality and not worth evaluating 
Loss of key personnel: internal SCC  Medium 
Medium  SCC will aim to provide continuity or handover  SCC 
staff who have developed the plans 
in the event of personnel changes 
so far, meaning a break in continuity 
in key staffing. 
The height of the water table has 
Medium  Implement contingency plans to pump out 
either risen or lowered, affecting the 
excess water.  Introduce new drainage 
quality of remains and potentially 
impacting on costs 
Planning permission faces major 
Carry out extensive pre-application discussions  SCC 
objections, leading to delay 
and consultation to identify likely objections 
and mitigate 
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Delivery phase 
5e Who are the main people responsible for the work during the delivery phase of your project? 
SCC Project Director 
SCC Project Manager QS/Procurement 
Archaeological Contractor 
Archaeological Supervising Officer 
Landscape Architect  
Civil Engineering/Structural Consultant 
Fund raising co-ordinator 
Volunteer co-ordinator 
Project Governance  
As for Development  
(See Diagram at Appendix1 Fig 13) 
Appointment of staff/consultants 
Procurement of external consultants will be carried out in accordance with the Council's standing orders and 
European regulations 
5f Complete a summary timetable for the delivery phase of your project. Use the 'add item' button to 
enter additional rows. 

Delivery activities 
End  Who will lead 
year  month  year 
this task 
Appoint Consultant Team - QS/Project Manager, Landscape 
January  2016  March 
2016  SCC 
Architect, Civil Engineer, Interpretation/education 
specialist/conservation display adviser 
Select archaeological excavation contractor 
2016  May 
2016  SCC 
Launch Activity Plan 
2016  May 
2017  Castlegate 
Archaeological post-excavation analysis 
2016  August  2016  SCC 
5g Tell us about the risks to the delivery phase of your project and how they will be managed. Use the 
'add item' button to enter additional rows. 

Delivery risks 
Likelihood Impact 
Who will 
lead this 

SCC and FoSC fail to raise 
Funding alreadly allocated in some Capital 
SCC / 
full match funding 
programme and S106 agreements.  FoSC develop 
comprehensive funding strategy 
Adverse weather may delay  High 
Build contingency into project plan 
the project 
Unexpectedly significant 
Reduce risk by ensuring contractor carries out risk 
archaeology (eg Human 
assessment.  Develop contingency plans as needed 
5h When do you expect the delivery phase of your project to start and finish? 
Project start date 
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Project finish date 
Section six: After the project ends 
In this section, tell us about what will happen once your project has been completed. 
6a How will you maintain the outcomes of your project after the grant ends and meet any additional 
running costs?  
- all significant heritage assets will be retained in Council ownership and all finds and records conserved in 
partnership with Museums Sheffield 
-   the heritage site will normally be open to the public free of charge although  income will be raised through 
events, interpretive activities e.g. hire/download of a self-guided tour, guided walks and talks and 
cafe/book/gift shop (possibly as a later phase of development) 
-   the findings of the project will be published in both popular and academic formats including on-line 
education packs and a down-loadable audio guide 
-   the public space and ongoing event/activity programmes will be managed by a joint body , including some 
or all of the Castlegate Partnership, the detail of which will be firmed up in the Development Phase . A 
significant partner will be the proposed City Centre Business Improvement District to be established following 
a business vote in Autumn 2014 
-   following investigation those parts of the site which are found to contain no significant  remains will be 
offered to the market within a tight development brief to create an urban frame for the park generating capital 
receipts or revenue income which will help to support maintenance and further development of the site as well 
as providing important on-site surveillance and evening or weekend activity 
-  following completion of the excavation further activities, research  and events by the UoS, FoSC and other 
partners will continue around the site and the finds generating ongoing interest, educational opportunities and 
6b Tell us about the main risks facing the project after it has been completed and how they will be 

After project risks 
Likelihood Impact 
SCC unable to find funding to continue 
Include in future planning and 
maintenance to the required standard once HLF 
revenue generation streams and 
funding expires (after 3 years post development); 
capital receipts.  Explore other 
or maintenance costs may be higher than 
funding sources, such as BIDs 
expected (due to nature of remains) 
No funding is found for maintenance of off-site 
Explore options with stakeholders  SCC 
materials (curator) 
and partners (eg Sheffield 
Leading to lack of development surrounding the 

park area leaving it isolated 
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6c How will you evaluate the success of your project from the beginning and share the learning? 
Success will be evaluated using the following measures 
-  Visitor numbers/footfall counts (from electronic counter on Waingate) 
-  Visits from schools, colleges and universities and student participation in off-site events 
-   Volunteer hours, days or longer commitment 
-  Attendance at events, performances, displays 
-   Volunteers trained in conservation, interpretation and engagement skills,  
-  Outreach visits by staff or volunteers to other organisations or audiences 
-  Use of downloadable on-line resources, including an audio guide, historical visualisation/recreation and 
education packs 
-  Website hits 
-    Media coverage 
-    Membership of the Friends 
Section seven: Project costs 
In this section, tell us how much it will cost to develop and deliver your project. 
There is a limit of 20 words per 'description' section when completing the cost tables. A more detailed 
explanation and breakdown of your costs should be provided as part of your supporting 
documentation. Please see Section nine: Supporting documents within the programme application 
guidance for further information. 

7a Development-phase costs  
Development costs 
Cost heading 
Cost  VAT  Total 
Archaeology Contractor & Supervisor, Contract Project Manager, Quantity  313000   
Surveyor, Civil, Electrical Engineer, Audience & Interpretation Development 
Consultants, Landscape Architect 
New staff costs  Project Director, Education and Community Engagement Officer 
Advertising costs and staff contract management 
Community Activities, Planning application, general expenses, safety 
equipment for staff and volunteers 
Full Cost 
Contingency based on approx 10% of capital costs and risk assessment 
Volunteer time 
7b Development-phase income 
Please note that HLF rounds all grant requests down to the nearest £100. With this in mind, please 
make sure that the total Development-phase income exactly matches the total of your 
Development-phase costs or the system will not allow you to proceed. 

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Development income 
Source of funding 
Local Authority 
SCC Capital Programme 
Other public sector 
S106 Funds held by Council 
Central government 
European Union 
Private donation - Individual 
Private donation - Trusts/Charities/Foundations 
Private donation - corporate 
Own reserves 
Other fundraising 
Non cash contributions 
Volunteer time 
HLF grant request 
7c Development-phase financial summary  
Total development costs 
Total development income 
HLF development grant request 
HLF development grant % 
Section seven: Project costs 
7d Delivery-phase capital costs 
Cost Heading 
Cost  VAT  Total 
Purchase price of 
tems or property 
Repair and 
Forensic demolition,archaeological investigation trench 
conservation work 
work/analysis, reconstruction of gatehouse tower, drawbridge/moat 
& viewing areas of know remains. 
New building work 
Showcase the Castle remains within an attractive setting, providing 1300000   
access, lighting, seating, event space and re-creation of the 
historic landscape 
Other capital work 
Equipment and 
Extensive Interpretation and display of castle material, digital 
reconstruction, interactive education materials 
Professional fees 
Archaeology supervisor & Contractor, Contract & Project 
relating to any of the 
Management, Landscape Architect, Quantity Surveyor, Electrical & 
Civil Engineers, 
Section seven: Project costs 
7e Delivery-phase activity costs 
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Cost Heading 
Cost  VAT  Total 
New staff costs 
Project Director and Education & Community Engagement officer  133000   
Training for staff 
Staff training 
Paid training placements  Included in community activities 
Training for volunteers 
Included in community activities 
Travel for staff 
Travel for Staff to attend meetings and look at other Uk examples  1500 
Travel and expenses for  General travel expenses for volunteers, mini bus hire etc. 
Equipment and materials  Safety equipment for staff and volunteers, refreshments, room hire  8200 
for meetings 
Comprehensive Programme of Community Activities to engage 
local people, schools, community groups and higher education 
(see activity plan) 
Professional fees relating   
to any of the above 
7f Delivery-phase - other costs 
Cost Heading 
Cost  VAT  Total 
Recruitment of Project Director and Community 
Engagement Officer 
Publicity and promotion 
Development of Brochures, information, web site,  15000   
press materials for the castle 
Full evaluation of project assessing baseline data  10000   
and project development success 
Full Cost Recovery 
Contingency based on risk assessment of capital  300000   
works and comprehensive costings 
Based on prices costed from Quantity Surveyor 
ncreased management and maintenance  3 year estimated costs for continued maintenance  60000   
costs (maximum five years) 
paid for from SCC S106 
Non cash contributions 
Volunteer time 
Section seven: Project costs 
7g Delivery Phase income 
Please note that HLF rounds all grant requests down to the nearest £100. With this in mind, please 
make sure that the total Delivery-phase income exactly matches the total of your Delivery-phase costs 
or the system will not allow you to proceed. 

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Source of funding 
Secured?  Value 
Local authority 
contribution from capital programme 
Other public sector 
S106 Planning Agreements (£60K allocated for Yes 
Central government 
European Union 
Private donation - Individual 
Partnership develop crowd funding strategy to  No 
generate donations online and with local media 
Private donation - 
Local Interested trust funds like Church 
Burgess, City and Town Trust 
Private donation - corporate 
100 club business sponsorship through 
Chamber of Commerce 
Own reserves 
Other fundraising 
Local collections at events, and membership 
subscriptions, by Partnership and FOSC 
ncreased management and maintenance 
Costs (maximum five years) 
Non cash contributions 
Volunteer time 
HLF grant request 
7h Delivery-phase financial summary  
Total delivery costs 
Total delivery income 
HLF delivery grant request 
HLF delivery grant % 
7i If cash contributions from other sources are not yet secured, how do you expect to secure these 
and by when? 
The Castlegate Partnership has drawn up a fundraising strategy to generate at least £50,000 pa 2014-18. 
This will include a co-ordinated approach to Sheffield's historic civic charities, a wider appeal to relevant 
national or sectorial funders, a public donation appeal through the Friends of the Castle, business sponsorship 
working with the Chamber of Commerce and Hotels group 
7j If you have included Full Cost Recovery, how have you worked out the share that relates to your 
Full cost recovery has not been included 
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Section eight: Additional information and declaration 
This part of the form aims to collect the 
If you are based outside Northern Ireland and your 
information we need to report on the range of 
organisation represents the interests of a wide 
organisations we fund. We will not use this 
range of people and not any particular group, mark 
information to assess your application. We 
this box only. 
encourage you to be as specific as possible about 
the people your organisation represents. 

If your organisation represents the interests of a 
particular group, such as young people or 
disabled people, tell us which by filling in the 
tables below. 

If you are based in Northern Ireland, where 
legislation requires us to report in detail on the 
organisations we fund, please complete the tables 
in full, as applicable. 

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a) Terms of Grant 
You must read the standard terms of grant for this programme on our website. 
By completing this Declaration, you are confirming that your organisation accepts these terms. For 
partnership projects, all partners must confirm that they accept the standard terms of grant by adding 
a contact at the end of the declaration. 

b) Freedom of Information and Data Protection
We are committed to being as open as possible. This includes being clear about how we assess and 
make decisions on our grants and how we will use your application form and other documents you 
give us. As a public organisation we have to follow the Data Protection Act 1998 and the Freedom of 
Information Act 2000. 

When you complete the Declaration at the end of the application form, you are confirming that you 
understand the Heritage Lottery Fund's legal responsibilities under the Data Protection Act 1998 and 
the Freedom of Information Act 2000 and have no objection to us releasing sections 2, 3 and 4 of the 
application form to anyone who asks to see them. If there is any information in these sections of the 
form that you don't want made publicly available, please explain your reasons below: 

We will take these into account when we respond to any request for access to those sections. We may 
also be asked to release other information contained elsewhere in the form and we will respond to 
these requests after taking account of your rights and expectations under the Freedom of Information 
Act 2000 and Data Protection Act 1998. In those cases, we will always consult you first. The Heritage 
Lottery Fund will not be responsible for any loss or damage you suffer as a result of HLF meeting 
these responsibilities.  

When you complete the Declaration you also agree that we will use this application form and the other 
information you give us, including any personal information covered by the Data Protection Act 1998, 
for the following purposes:  

• To decide whether to give you a grant. 
• To provide copies to other individuals or organisations who are helping us to assess, monitor 
and evaluate grants. 
• To hold in a database and use for statistical purposes. 
• If we offer you a grant, we will publish information about you relating to the activity we have 
funded, including the amount of the grant and the activity it was for. This information may 
appear in our press releases, in our print and online publications, and in the publications or 
websites of relevant Government departments and any partner organisations who have funded 
the activity with us. 

• If we offer you a grant, you will support our work to demonstrate the value of heritage by 
contributing (when asked) to publicity activities during the period we provide funding for and 
participating in activities to share learning, for which we may put other grantees in contact with 

We may contact you from time to time to keep you informed about the work of the Heritage Lottery 

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Section nine: Supporting documents 
Please provide all of the documents listed at each round, unless they are not applicable to your 
project. You will be asked to indicate how you are sending these documents to us - as hard copy or 

In addition to numbers 1-8 below, you may also be required to submit further supporting documents 
that are specific to the programme that you are applying under. For further guidance, please refer to 
the application guidance Part four: Application form help notes. We will not be able to assess your 
application if we do not receive all the required information. 

First round 
1. Copy of your organisation's constitution (formal rules), unless you are a public organisation. If your 
application is on behalf of a partnership or consortium, please refer to the programme application 
guidance for more information on what you need to provide. 

If you have sent a copy of your constitution with a previous grant application (since April 2008) and no 
changes have been made to it, you do not need to send it again. Tell us the reference number of the 
previous application. 

2. Copies of your agreements with project partners, signed by everyone involved, setting out how the 
project will be managed (if applicable); 

Not applicable 
3. Copy of your organisation's accounts for the last financial year. This does not apply to public 

Not applicable 
4. Spreadsheet detailing the cost breakdown in Section seven: project costs; 
5. Calculation of Full Cost Recovery included in your development phases costs (if applicable); 
Not applicable 
6. Briefs for development work for internal and externally commissioned work; 
7. Job descriptions for new posts to be filled during the development phase; 
8. A small selection of images that help illustrate your project. If your project involves physical 
heritage, please provide a selection of photographs, a location map and, if applicable, a simple site 
map or plan. It would be helpful if these are in digital format (either as an attachment or on disk). We 
will use these images to present your project to decision-makers. 

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Version 11 
If applicable, please attach any additional documents as required for the programme that you are 
applying under. Use the box below to confirm in what format the additional documentation will be 

Please now attach any supporting documents. 
When you have completed the form click the submit button to submit the form to the server. You can 
view what you have entered by clicking the draft print button above. 

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