Truck 2016 debrief & pre 2017 discussion – VoWHDC offices Wednesday 21
Event – Matt Harrap, James Dutton, Jon Drape
RAs - Simon Gurney TVP Ops (deputising for Mary Langford), Laura Morris
TVP licensing, Chris Hulme TVP Traf Man Alick Natton – Env Health, Elaine
Shrimpton, Food safety, Kate Fisher – licensing (Chair) Richard Brown
Apologies – Steve Phillips OCC Highways, OCC Fire
(all referenced by initials other than Jon D)
Event organisers had a powerpoint which should be read in conjunction with
this report. They identified the following areas for improvement:
Issues for 2015 – Traffic Management
Venue Capacity (Barn)
Venue Layout (concessions)
It was agreed the layout and above issues worked better in 2016 but see
below for remaining traffic concerns.
Issues for 2016 - Underage Drinking (brought in alcohol rather than
purchased on site)
Village Parking (around Causeway/church)
Bottlenecks at internal bridges
Tent Density in main campsite
Location of security/medics/welfare & event control
AN – Did not have any noise complaints. There was general grumbling in
village during his walk rounds though. Solent arrangement worked well. As an
aside there was wrong type of staff in the village – should have been
Vespasian who could demonstrate more clout with festival attendees.
ES – Did not visit site but no complaints received
KF – Did contact Parish Clerk after event who said she would get back to her
but nothing further heard. MH also said he visited Steventon PC before the
event but had had no feedback since. There was another event nearby
(M/cycle grass track racing) which contributed to noise in village
KF/RB discussed their feedback notes which highlighted the traffic problems
on entry, the village parking, the security etc location, the internal bridges, the
exit route if the weather conditions had been worse and a perceived leaky
perimeter.(they were only challenged once over the weekend).
NH & JD believed the traffic problems on the Friday was down to a sharp U
turn and poor signage internally which can be rectified. They also admitted
more could have been done to publicise the Featherbed Lane closure.
CH had no particular issues but highlighted the uncertainty around the
Network Rail Steventon bridge upgrade for next year’s event. Similarly KF
advised organisers to maintain contact with SP re the proposed Featherbed
LM highlighted possible drug users hanging back from the entrance until
drugs dogs weren’t there (noticed by other punters). Also looking to drop
packages by gaps in fence for later collection.
Noted that the Music in the Bar by the bridge didn’t go off until a least 0145 on
the Friday. MH said he spoke to them & it did not happen again. All agreed
playing a few ‘dance’ tracks after the last act on the main stage finished was a
LM made comment on one act, Big Narstie, and his overlarge entourage with
suspicions of drug dealing and enticing young girls. JD/MH stated that this act
was booked by an Oxford Promoter that they had negotiated the entourage
down and removed girls from the stage. They had learned from the incident!
Will not be using that promoter again.
SG said that 5 crimes had been reported (2 Theft of mobiles, 1 stranger rape
(detected), 1 domestic assault, 1 assault on a medic). Police were not
routinely on site, but when called on the Sgt had been impressed with
Vespasian and there was a request to continue to use them.
Event organisers then produced breakdown of welfare/First aid/Security stats
SG asked for further breakdown of these stats. JD agreed to distribute via KF.
SG also asked whether the drug seizures were on gate or on site. JD agreed
to find out.
Concern was raised by the RAs over the large numbers of U18s in the figures.
JD & MH stated that these were 16/17 year old who made up 32% of ticket
sales. For many it was there first festival they would be more likely to become
upset and therefore pointed towards Welfare. Steps over alcohol are being
taken (see below).
The meeting then turned towards 2017
Jon D then introduced himself as a director of Broadwick Live (part of Global
International Festivals) who have now bought out Countoften and all their
festivals including Truck. Ralph is no longer associated with the company
although MH and JD have moved across. In the UK they run a number of
festivals in the North West the largest of which is Parklife (75k).
The intention is to 1. Increase the festival in stages to 20k via 15k
2. Maintain a three day event
3. Improve the layout
4. Maintain the Featherbed Lane entrance
5. Introduce a new alcohol policy
A new field to the east will be grassed & camping moved so that the majority
of activity will be on the east side of the bridges. A revised internal layout to
improve traffic flows and an ability to stack off road will be introduced.
Alcohol will be limited to personal use only with no ‘restocking’ by patrons and
increased checking between campsite & main arena
It was agreed the next steps will be for a new licence to be submitted (rather
than a variation) crafted by Jon D who has previous experience with scope for
more decisions to be made by the SAG rather than continued reference to the
licence. MH intends to visit the next PC meeting in early October then submit
a draft application to the RAs for comment