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Appendix E Risk Register 
 Pr
ob

Impact 
a
No
Risk Name / Description
Mitigation (Response Actions) 
Risk Owner 
b
ility 

Cost
Time 
Benefit
Programme Wide Issues
Estimate Accuracy                                              
Develop detailed and costed project plans for individual projects. Benchmarking of costs against 
Work Package 
Risk that estimated costs are incorrect, 
previous work. Strong programme management and change control processes implemented. 
Leaders
1
Low
L
M
M
leading to cost over/under runs
Regular liaison and progress reporting to DfT to ensure expectations are met. Independent cost 
reviews.
Confirmation of Match                                        Letters of support to formalise partner contributions. Involvement of key stakeholders in 
Lead Partners
2
Risk that all match funding is delivered leading  governance and delivery arrangements. Working with partners on project delivery and assessing 
Low
L
M
H
to a funding gap
contributions quarterly.
Procurement                                                  
Provision for suitable timescales for procurement in all work package programmes.
Work Package 
3
Unforeseen procurement issues generate 
Leaders
Low
L
L
L
delays or addition costs
Loss of Staff                                                            Develop mobilisation plan. Utilise existing established framework agreements to respond quickly.
Lead Partners 
4
Risk that fixed term staff leave before end of 
Low
L
M
M
programme leading to delays and/or costs
Participation less than forecasted                          
P   
romotional activities will be increased to mititage the impact of this. This will include 
Project Board
5
Participation in schemes less than forecast 
employing a range of communications channels (social media, websites, direct contact, 
Low
L
M
H
leading to reduction in benefits delivered
etc.) to access the target audience. 
Scheme Specific Risks
Get Active
Business to Business
Officer Resourcing
Achieving sufficient funding to employ an officer's time to engage with businesses.  Work Package 
Risk that there won't be sufficient time to 
Leaders
6
Medium
M
M
M
engage with businesses initially and help 
to achieve levels. 
In-School Active Travel
Low Take Up                                              Engaging with school sports partnerships and school travel planners to determine 
Work Package 
Initially schools are difficult to engage 
whether the school is a suitable location for such schemes. But, there is increasing  Leaders
with, finding a suitable contact, etc. 
success and visibility with these schemes so risk is becoming less. 
7
Topography and infrastructure 
Low
L
M
M
characteristics of an area are a risk as 
well as the different age groups and 
communities.
Estimate Accuracy                                       
A l l  i   
nterested providers will be aware of the total amount of funding available to 
Work Package 
8
Risk that estimate costs are incorrect, 
them. Once spent they will then be responsible for costs.
Leaders
Low
L
M
H
leading to cost over/under runs
Events and promotion
Marketing and Communication

Page 1 of 4

Brand Resistance                                         
R    
eg    
ul     
ar meetings with all stakeholders and strong relationships developed in order  Work Package 
Inconsistent use of agreed "Inmotion!" 
to make sure maximum adoption of brand is achieved. 
Leaders
9
brand leads to reduced benefits and 
Low
L
M
H
increased costs
Brand Confusion                                          
R    
egular meetings with all stakeholders and strong relationships developed in order  Work Package 
Use of other brands leading to confused 
to make sure maximum adoption of brand is achieved. The targets to be agreed for  Leaders
10
Low
M
M
H
customer / public recognition leading to 
the B2B team will be agreed on the basis that the inmotion! brand is the primary 
reduced benefits
brand for this engagement. 
Estimate Accuracy                                           
Cos   
ts   are based on previous sucessful program and will be monitored on a regular basis 
Work Package 
11
Risk that estimated costs are incorrect, 
and activity 'tweaked' as necessary. This will avoid any potential costs over/under runs.
Leaders
Low
M
M
M
leading to cost over/under runs
Events
Low Take Up                                                  
          
e cannot mitigate for weather which is one of the significant factors affecting 
Work Package 
Take up amongst target participants does  participation in outdoor events. However, we need to ensure that we have a strong  Leaders
12
Low
M
H
M
not match predictions leading to reduced  marketing campaign to encourage participation. 
benefits delivered
Lack of Suitable Venues                              
   
hi   
      
can     
be     
 i t i  
 
ated by identifying possible locations for the delivery of the event 
Work Package 
13
Lack of suitable venues and capacity to 
well in advance of the planned date. 
Leaders
Low
M
L
M
deliver events.
Poor Data Collection                                     
Mi t i  
 ation would be through the monitoring plan being developed in advance of 
Work Package 
14
Risk that there is a poor data collection at  programme commencement. 
Leaders
Low
L
M
L
a project level.
Get Connected
Independent Travel Training

Low Take Up                                                  
          
e cannot mitigate for the lack of development, but can provide marketing to raise  Work Package 
Take up amongst target participants does  awareness of the service. We can also prepare, design and plan so when 
Leaders
15
Low
L
L
L
not match predictions due to insufficient 
development is done we can immediately implement the service. 
development.
Wheels to Work
Damage to W2W Premises                           
W      
2W operates from three different bases to ensure geographic spread of 
Work Package 
Damage to project premises leading to 
availability, and office/garage functions could continue at another site in case of 
Leaders
16
Low
M
M
L
disruption of operation
disruption: at any one time 75% of bikes are at users' homes or workplaces rather 
than on site, and the project is fully insured.
Funding not delivered                                  
   
hi   
  
would be mitigated by exploring all options to build a new business model 
Work Package 
17
Lack of capital funding available to 
providing sustainability of the scheme. Options include further sponsorship and 
Leaders
Low
M
L
M
replace life expired scooters.
private sector partners to widen the offer.
Job Connector
Low Take Up                                                  
          
e cannot mitigate for the lack of development, but can provide marketing to raise  Work Package 
Take up amongst target participants does  awareness of the service. We can also prepare, design and plan so when 
Leaders
Low
M
M
L
not match predictions due to insufficient 
development is done we can immediately implement the service. 
18
development.
Keep Safe
ECO-STARS 

Estimate Accuracy                                       
E   
st  i   
mate based upon figures used on previous schemes.
Work Package 
19
Risk that estimated costs are incorrect, 
Leaders
Low
L
M
H
leading to cost over/under runs
Page 2 of 4

Lack of Funding
The Steering Group recognize this as an issue and would mitigate the risk  by 
Work Package 
Lack of funding to provide ongoing 
exploring all options to build a new business model providing sustainability of the 
Leaders
20
Low
M
M
M
management and development of the 
scheme. Options include further sponsorship and private sector partners to widen 
scheme.
the offer.
Safety Programme
Low Take up                                                 
T     
arg ets will be set based on previous experience in delivering cycle programmes 
Work Package 
21
Lack of participation leads to reduced 
and safety awareness training. Marketing / sales activity will be focused to any area  Leaders
Low
M
M
H
benefits
not performing as well as expected.
Estimate Accuracy                                        
       
osts     
are based on previous sucessful program and will be monitored on a regular  Work Package 
22
Risk that estimated costs are incorrect, 
basis and activity 'tweaked' as necessary.
Leaders
Low
M
M
M
leading to cost over/under runs
Match funding                                                
  
ould mitigate the risk by exploring all options to build a new business model 
Work Package 
Risk that opertors do not offer the 
providing sustainability of the scheme. Options include further sponsorship and 
Leaders
23
Low
M
M
M
required level of match funding to 
private sector partners to widen the offer.
encourage take up and trial.
Keep Active
Cycle Boosts
Take up less than forecast                             
Work Package 
Employ a broader range of communications channels to access the target 
Participation in schemes less than 
Leaders
audience. Use constituent partner organisation networks and ask existing 
forecast leading to reduction in benefits 
stakeholders to use their links with other groups and organisations to access new 
delivered
24
audiences. Work in conjunction with SRP Communications Officer to review 
Low
L
L
M
promotion of interventions to maximise awareness of the opportunities. Use of 
business, college and 6th form school contacts established as part of the In Motion 
work to raise awareness of opportunities and access target audiences.
Estimate Accuracy                                       
S      
che  me will be tailored to costs. Providers will be aware, and have track record of  Work Package 
Risk that etimated costs are incorrect, 
giving advance notice of any likely underspend, and requests for additional funding. 
25
Leaders
Low
L
L
H
leading to cost over/under runs
Scheme can be curtailed once funding levels reached.
Finding Suitable Locations for Cycle 
This can be mitigated by identifying possible locations for the delivery of the event 
Work Package 
Hubs
well in advance of the planned date. 
Leaders
26
Inability / difficulties in identifying / utilising 
Low
M
M
H
appropriate location leads to reduction in 
usage and hence benefits
Estimate Accuracy for Cycle Hubs             
A l l  i      
nter           
ested        
prov i    
ders will be aware of the total amount of funding available to 
Work Package 
27
Risk that estimated costs are incorrect, 
them. Once spent they will then be responsible for costs. 
Leaders
Low
L
M
H
leading to cost over/under runs
Walking Boosts
Lack of Funding
Would mitigate the risk by exploring all options to build a new business model 
Work Package 
Lack of funding to provide ongoing 
providing sustainability of the scheme. Options include further sponsorship and 
Leaders
28
Low
M
M
M
management and development of the 
private sector partners to widen the offer.
scheme.
Take up less than forecast                           
W  
ould draw upon in-house experience to improve uptake and would work with 
Work Package 
Participation in schemes less than 
Modeshift STARS team to identify additional uptake strategies. These projects will  Leaders
29
Low
L
L
L
forecast leading to reduction in benefits 
also be flexible that can adapt to issues that may arise. 
delivered
Monitoring and evaluation
Page 3 of 4

Estimate Accuracy                                        
W     
ork Package Leader to provide Mitigation
30
Risk that estimated costs are incorrect, 
Low
L
M
H
leading to cost over/under runs
Project Board
Monitoring may not give work package 
Work Package Leader to provide Mitigation
31
leaders sufifcient warning of problems to 
Low
L
M
H
take corrective action
Project Board
Legacy Issues                                                           
Risk that exit/continuation plans not 
32
Work with partner organisations to have a shared strategy to mitigate this. 
Low
L
M
H
adequate to deliver benefits beyond 
1/4/2017
Project Board
Page 4 of 4