Appendix E Risk Register
Pr
ob
Impact
a
No
Risk Name / Description
Mitigation (Response Actions)
Risk Owner
b
ility
Cost
Time
Benefit
Programme Wide Issues
Estimate Accuracy
Develop detailed and costed project plans for individual projects. Benchmarking of costs against
Work Package
Risk that estimated costs are incorrect,
previous work. Strong programme management and change control processes implemented.
Leaders
1
Low
L
M
M
leading to cost over/under runs
Regular liaison and progress reporting to DfT to ensure expectations are met. Independent cost
reviews.
Confirmation of Match Letters of support to formalise partner contributions. Involvement of key stakeholders in
Lead Partners
2
Risk that all match funding is delivered leading governance and delivery arrangements. Working with partners on project delivery and assessing
Low
L
M
H
to a funding gap
contributions quarterly.
Procurement
Provision for suitable timescales for procurement in all work package programmes.
Work Package
3
Unforeseen procurement issues generate
Leaders
Low
L
L
L
delays or addition costs
Loss of Staff Develop mobilisation plan. Utilise existing established framework agreements to respond quickly.
Lead Partners
4
Risk that fixed term staff leave before end of
Low
L
M
M
programme leading to delays and/or costs
Participation less than forecasted
P
romotional activities will be increased to mititage the impact of this. This will include
Project Board
5
Participation in schemes less than forecast
employing a range of communications channels (social media, websites, direct contact,
Low
L
M
H
leading to reduction in benefits delivered
etc.) to access the target audience.
Scheme Specific Risks
Get Active
Business to Business
Officer Resourcing
Achieving sufficient funding to employ an officer's time to engage with businesses. Work Package
Risk that there won't be sufficient time to
Leaders
6
Medium
M
M
M
engage with businesses initially and help
to achieve levels.
In-School Active Travel
Low Take Up Engaging with school sports partnerships and school travel planners to determine
Work Package
Initially schools are difficult to engage
whether the school is a suitable location for such schemes. But, there is increasing Leaders
with, finding a suitable contact, etc.
success and visibility with these schemes so risk is becoming less.
7
Topography and infrastructure
Low
L
M
M
characteristics of an area are a risk as
well as the different age groups and
communities.
Estimate Accuracy
A
l
l
i
nterested providers will be aware of the total amount of funding available to
Work Package
8
Risk that estimate costs are incorrect,
them. Once spent they will then be responsible for costs.
Leaders
Low
L
M
H
leading to cost over/under runs
Events and promotion
Marketing and Communication
Page 1 of 4
Brand Resistance
R
eg
ul
ar meetings with all stakeholders and strong relationships developed in order Work Package
Inconsistent use of agreed "Inmotion!"
to make sure maximum adoption of brand is achieved.
Leaders
9
brand leads to reduced benefits and
Low
L
M
H
increased costs
Brand Confusion
R
egular meetings with all stakeholders and strong relationships developed in order Work Package
Use of other brands leading to confused
to make sure maximum adoption of brand is achieved. The targets to be agreed for Leaders
10
Low
M
M
H
customer / public recognition leading to
the B2B team will be agreed on the basis that the inmotion! brand is the primary
reduced benefits
brand for this engagement.
Estimate Accuracy
Cos
ts
are based on previous sucessful program and will be monitored on a regular basis
Work Package
11
Risk that estimated costs are incorrect,
and activity 'tweaked' as necessary. This will avoid any potential costs over/under runs.
Leaders
Low
M
M
M
leading to cost over/under runs
Events
Low Take Up
W
e cannot mitigate for weather which is one of the significant factors affecting
Work Package
Take up amongst target participants does participation in outdoor events. However, we need to ensure that we have a strong Leaders
12
Low
M
H
M
not match predictions leading to reduced marketing campaign to encourage participation.
benefits delivered
Lack of Suitable Venues
T
hi
s
can
be
m
i
t
i
g
ated by identifying possible locations for the delivery of the event
Work Package
13
Lack of suitable venues and capacity to
well in advance of the planned date.
Leaders
Low
M
L
M
deliver events.
Poor Data Collection
Mi
t
i
g
ation would be through the monitoring plan being developed in advance of
Work Package
14
Risk that there is a poor data collection at programme commencement.
Leaders
Low
L
M
L
a project level.
Get Connected
Independent Travel Training
Low Take Up
W
e cannot mitigate for the lack of development, but can provide marketing to raise Work Package
Take up amongst target participants does awareness of the service. We can also prepare, design and plan so when
Leaders
15
Low
L
L
L
not match predictions due to insufficient
development is done we can immediately implement the service.
development.
Wheels to Work
Damage to W2W Premises
W
2W operates from three different bases to ensure geographic spread of
Work Package
Damage to project premises leading to
availability, and office/garage functions could continue at another site in case of
Leaders
16
Low
M
M
L
disruption of operation
disruption: at any one time 75% of bikes are at users' homes or workplaces rather
than on site, and the project is fully insured.
Funding not delivered
T
hi
s
would be mitigated by exploring all options to build a new business model
Work Package
17
Lack of capital funding available to
providing sustainability of the scheme. Options include further sponsorship and
Leaders
Low
M
L
M
replace life expired scooters.
private sector partners to widen the offer.
Job Connector
Low Take Up
W
e cannot mitigate for the lack of development, but can provide marketing to raise Work Package
Take up amongst target participants does awareness of the service. We can also prepare, design and plan so when
Leaders
Low
M
M
L
not match predictions due to insufficient
development is done we can immediately implement the service.
18
development.
Keep Safe
ECO-STARS
Estimate Accuracy
E
st
i
mate based upon figures used on previous schemes.
Work Package
19
Risk that estimated costs are incorrect,
Leaders
Low
L
M
H
leading to cost over/under runs
Page 2 of 4
Lack of Funding
The Steering Group recognize this as an issue and would mitigate the risk by
Work Package
Lack of funding to provide ongoing
exploring all options to build a new business model providing sustainability of the
Leaders
20
Low
M
M
M
management and development of the
scheme. Options include further sponsorship and private sector partners to widen
scheme.
the offer.
Safety Programme
Low Take up
T
arg
ets will be set based on previous experience in delivering cycle programmes
Work Package
21
Lack of participation leads to reduced
and safety awareness training. Marketing / sales activity will be focused to any area Leaders
Low
M
M
H
benefits
not performing as well as expected.
Estimate Accuracy
C
osts
are based on previous sucessful program and will be monitored on a regular Work Package
22
Risk that estimated costs are incorrect,
basis and activity 'tweaked' as necessary.
Leaders
Low
M
M
M
leading to cost over/under runs
Match funding
W
ould mitigate the risk by exploring all options to build a new business model
Work Package
Risk that opertors do not offer the
providing sustainability of the scheme. Options include further sponsorship and
Leaders
23
Low
M
M
M
required level of match funding to
private sector partners to widen the offer.
encourage take up and trial.
Keep Active
Cycle Boosts
Take up less than forecast
Work Package
Employ a broader range of communications channels to access the target
Participation in schemes less than
Leaders
audience. Use constituent partner organisation networks and ask existing
forecast leading to reduction in benefits
stakeholders to use their links with other groups and organisations to access new
delivered
24
audiences. Work in conjunction with SRP Communications Officer to review
Low
L
L
M
promotion of interventions to maximise awareness of the opportunities. Use of
business, college and 6th form school contacts established as part of the In Motion
work to raise awareness of opportunities and access target audiences.
Estimate Accuracy
S
che
me will be tailored to costs. Providers will be aware, and have track record of Work Package
Risk that etimated costs are incorrect,
giving advance notice of any likely underspend, and requests for additional funding.
25
Leaders
Low
L
L
H
leading to cost over/under runs
Scheme can be curtailed once funding levels reached.
Finding Suitable Locations for Cycle
This can be mitigated by identifying possible locations for the delivery of the event
Work Package
Hubs
well in advance of the planned date.
Leaders
26
Inability / difficulties in identifying / utilising
Low
M
M
H
appropriate location leads to reduction in
usage and hence benefits
Estimate Accuracy for Cycle Hubs
A
l
l
i
nter
ested
prov
i
ders will be aware of the total amount of funding available to
Work Package
27
Risk that estimated costs are incorrect,
them. Once spent they will then be responsible for costs.
Leaders
Low
L
M
H
leading to cost over/under runs
Walking Boosts
Lack of Funding
Would mitigate the risk by exploring all options to build a new business model
Work Package
Lack of funding to provide ongoing
providing sustainability of the scheme. Options include further sponsorship and
Leaders
28
Low
M
M
M
management and development of the
private sector partners to widen the offer.
scheme.
Take up less than forecast
W
ould draw upon in-house experience to improve uptake and would work with
Work Package
Participation in schemes less than
Modeshift STARS team to identify additional uptake strategies. These projects will Leaders
29
Low
L
L
L
forecast leading to reduction in benefits
also be flexible that can adapt to issues that may arise.
delivered
Monitoring and evaluation
Page 3 of 4
Estimate Accuracy
W
ork
Package Leader to provide Mitigation
30
Risk that estimated costs are incorrect,
Low
L
M
H
leading to cost over/under runs
Project Board
Monitoring may not give work package
Work Package Leader to provide Mitigation
31
leaders sufifcient warning of problems to
Low
L
M
H
take corrective action
Project Board
Legacy Issues
Risk that exit/continuation plans not
32
Work with partner organisations to have a shared strategy to mitigate this.
Low
L
M
H
adequate to deliver benefits beyond
1/4/2017
Project Board
Page 4 of 4