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Agreement 
Restricted – commercial to the Parties to the Agreement 
 
 
Contractor Licence of 
Ordnance Survey Data 
Between: 
(1) Sub-licensor 
and 
(2) Contractor 
 
 
Agreement 
Restricted – commercial to the Parties to the 
Agreement 

Contractor Licence of Ordnance Survey Data 
v6.1  31 Mar 04  © Crown copyright 
Page 1 

Agreement 
Restricted – commercial to the Parties to the Agreement 
 
Contents 
Clause Page 

no 

Definitions and interpretations ......................................................................................3 

Consideration and Term ...............................................................................................4 

Grant of Licence ...........................................................................................................5 

Obligations of Contractor ..............................................................................................5 

Ownership of Ordnance Survey Data ...........................................................................6 

Variation........................................................................................................................7 

Auditing.........................................................................................................................7 

Confidential Information................................................................................................7 

Warranties ....................................................................................................................8 
10 
Liabilities .......................................................................................................................9 
11 
Termination...................................................................................................................9 
12 
Assignment, subcontracting and sublicensing..............................................................9 
13 
Entire Agreement........................................................................................................10 
14 
Waiver.........................................................................................................................10 
15 
Severability .................................................................................................................10 
16 
Further assurance.......................................................................................................10 
17 
Notices........................................................................................................................10 
18 
Contracts (Rights of Third Parties) Act 1999 ..............................................................11 
19 
Jurisdiction and governing law....................................................................................11 
20 
Signing........................................................................................................................12 
 
 
 
 
 
 
 
 
 
 
 
 
 
Contractor Licence of Ordnance Survey Data 
v6.1  31 Mar 04  © Crown copyright 
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Agreement 
Restricted – commercial to the Parties to the Agreement 
 
This Contractor Licence is made this  ....................  day of  ........................  200 ......  
Between: (1) ................................................................................................................................  
of ..................................................................................................................  (the Sub-licensor);  
and (2) ..........................................................................................................................................  
of...................................................................................................................... (the Contractor). 
Background: 

The Sub-licensor has acquired a licence from Ordnance Survey to use certain 
Ordnance Survey Data as Partner for the Licensed Use. 

The Sub-licensor wishes to provide such Ordnance Survey Data to the Contractor to 
enable the Contractor to provide a Tender or to carry out the Works. 

The Sub-licensor has authority from Ordnance Survey to grant a licence to the 
Contractor in respect of any Ordnance Survey Data provided to the Contractor on 
the limited terms of this Contractor Licence. 
 
Operative Terms: 


Definitions and interpretations 
1.1 
In this Agreement 
Expression Meaning 
Confidential Information 
means any information that relates to the affairs of the 
Sub-licensor and Ordnance Survey and that is acquired 
by the Contractor in anticipation of or as a result of 
this Contractor Licence. This excludes information 
which is in the public domain other than through the 
breach of any duty of confidentiality. 
Data 
means any text, graphics, audio, visual (including still 
visual images) and/or audio-visual material, software, 
applications, data, database content or other 
multimedia content, information and material. 
Derived Data 
means all Data which are adapted, extracted or 
reutilised from Ordnance Survey Data by the 
Sub-licensor or the Contractor or a person, firm or 
company authorised by the Sub-licensor. 
Intellectual Property Rights 
means copyright, patent, trade mark, design right, 
topography right, database right, trade secrets, 
know-how, rights of confidence, broadcast rights and 
all other similar rights anywhere in the world whether 
or not registered and including applications for 
registration of any of them. 
Licensed Use 
means such use as has been licensed to the 
Sub-licensor by Ordnance Survey. 
Contractor Licence of Ordnance Survey Data 
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Ordnance Survey Data 
means Data owned by or licensed to Ordnance Survey 
including without limitation Derived Data, as amended 
from time to time by Ordnance Survey Updates. 
Ordnance Survey Updates 
means the updates, revisions and amendments to the 
Ordnance Survey Data which Ordnance Survey may 
provide or in respect of which Ordnance Survey may 
provide access from time to time for the benefit of the 
Sub-licensor. 
Tender 
means a proposal by the Contractor for the supply to 
the Sub-licensor of goods and/or services. 
Works 
means the works, goods or services the Contractor is 
engaged to provide to the Sub-licensor. 
1.2 
Unless the context otherwise requires, each reference to a particular Clause shall be 
a reference to that Clause contained in this Contractor Licence. 
1.3 
Headings are inserted for convenience only and shall not affect the interpretation of 
any provision of this Contractor Licence. 
1.4 
Unless the contrary intention appears, words importing the masculine gender shall 
include the feminine and vice versa and words in the singular include the plural and 
vice versa in this Contractor Licence. 
1.5 
A reference to any statute or statutory provision includes a reference to that statute 
or statutory provision as amended, extended or re-enacted from time to time in this 
Contractor Licence. 
1.6 
The Contractor acknowledges that, apart from the Contractor, no person, firm, 
company or organisation (including without limitation any company or organisation 
which is under common or partly under common ownership with the Contractor) 
shall have any rights whatsoever under this Agreement. 

Consideration and Term 
 
In consideration for the Contractor’s agreement to provide services to the Sub-licensor as 
specified elsewhere, the Sub-licensor hereby agrees to grant such licence terms as are 
specified in this Contractor Licence in respect of Ordnance Survey Data for as long as the 
Contractor shall require use of such Ordnance Survey Data in order to meet its obligations to 
the Sub-licensor, subject to other termination provisions contained in this Contractor Licence. 
Contractor Licence of Ordnance Survey Data 
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Agreement 
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Grant of Licence 
3.1 
If the Sub-licensor delivers to the Contractor and/or provides the Contractor with any 
access to Ordnance Survey Data, then under this Contractor Licence the 
Sub-licensor, as a licensee of Ordnance Survey, grants the Contractor a 
non-exclusive, non-transferable, revocable licence to copy and adapt the 
Ordnance Survey Data solely for the purposes of providing the Tender or the Works 
to the Sub-licensor to the extent and subject to the restrictions of the Sub-licensor’s 
Licensed Use which shall be notified to the Contractor. The Contractor may not use 
the Ordnance Survey Data in any way or for any purpose other than as set out in 
this Contractor Licence. 
3.2 
Except as provided in Clause 3.3, the Contractor acknowledges that the licence of 
particular Ordnance Survey Data shall terminate immediately the Contractor has 
delivered the Tender or completed the Works for which such Ordnance Survey Data 
are required. 
3.3 
The Contractor shall be entitled to retain Ordnance Survey Data to the limited extent 
provided in Clause 11.3. 
3.4 
This Contractor Licence does not give the Contractor any right to sublicense, 
distribute, sell or otherwise make Ordnance Survey Data available to third parties. 
3.5 
The Contractor acknowledges that Ordnance Survey has expressly reserved and 
retained all Intellectual Property Rights in the Ordnance Survey Data and any copies 
made by the Sub-licensor or the Contractor. 

Obligations of Contractor 
4.1 
The Contractor acknowledges that it shall: 
4.1.1 
at all times conduct its business in a manner which will not reflect 
unfavourably on the Ordnance Survey Data or on the name and 
reputation of Ordnance Survey; 
4.1.2 
not by itself or with others participate in any illegal, deceptive, misleading 
or unethical practices including, but not limited to, disparagement of the 
Ordnance Survey Data or Ordnance Survey or other practices which 
may be detrimental to the Ordnance Survey Data, Ordnance Survey or 
the public interest; 
4.1.3 
not describe itself or allow itself to be described as Ordnance Survey’s 
agent or representative or to act in any such way; and 
4.1.4 
use its best endeavours to ensure that it shall use all adequate 
technological and security measures including, without limitation, such 
measures as Ordnance Survey or the Sub-licensor may recommend 
from time to time, to ensure that all Ordnance Survey Data which it holds 
or is responsible for are secure from unauthorised use or access and are 
only used in accordance with the terms of this Contractor Licence. 
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4.2 
The Contractor shall notify the Sub-licensor as soon as it suspects any infringement 
or any other breach by a third party of any Intellectual Property Rights which may 
exist in Ordnance Survey Data, and give the Sub-licensor and Ordnance Survey all 
reasonably required assistance in pursuing any infringement. 
4.3 
The Contractor acknowledges the following instructions with regard to 
Ordnance Survey Data: 
4.3.1 
any Ordnance Survey Data provided by the Sub-licensor shall only be 
that which is appropriate and necessary for the Contractor to carry out its 
obligations; 
4.3.2 
any information relating to Ordnance Survey Data can only be used by 
the Contractor in connection with its specific obligations to the 
Sub-licensor; 
4.3.3 
any further copies of Ordnance Survey Data made by the Contractor 
must carry acknowledgements identical to those on the originals first 
provided to the Contractor; and 
4.3.4 
where digital data are involved, any computer systems holding such data 
must be password protected by the Contractor. In addition, only 
authorised staff should have access to the Ordnance Survey Data. All 
original and back-up media and hard copies produced from such 
Ordnance Survey Data must be kept in a secure environment. 

Ownership of Ordnance Survey Data 
5.1 
The Crown (or, where applicable, Ordnance Survey’s suppliers) owns the 
Intellectual Property Rights in the Ordnance Survey Data. All Ordnance Survey Data 
licensed under this Contractor Licence remain the property of the Crown (or, where 
applicable, Ordnance Survey’s suppliers) and the Contractor’s use or possession of 
any Ordnance Survey Data does not give the Contractor any ownership of or any 
interest in any of the Ordnance Survey Data. Title to any copies that the Contractor 
makes of Ordnance Survey Data shall pass to Ordnance Survey on their creation. 
5.2 
The Contractor shall be responsible for all loss of or damage to the 
Ordnance Survey Data from the time they are delivered to the Contractor or made 
available to the Contractor for collection. 
5.3 
If the Contractor fails to destroy any copies of the Ordnance Survey Data when 
required under this Contractor Licence or required by Ordnance Survey, the 
Contractor acknowledges that Ordnance Survey and/or the Sub-licensor shall have 
the right to enter upon any premises owned, occupied or controlled by the 
Contractor where the Ordnance Survey Data are situated and it may destroy them. 
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6 Variation 
6.1 
The Sub-licensor reserves the right to amend at any time the terms of this 
Contractor Licence. All such amendments shall become incorporated into this 
Contractor Licence as soon as notice has been given to the Contractor. If the 
Contractor does not find the changes made in accordance with this Clause 6.1 
acceptable, the Contractor may, within thirty (30) days of such notice, terminate this 
Contractor Licence by giving notice in writing to the Sub-licensor. 
6.2 
The Contractor shall, within thirty (30) days of any variation by which any 
Ordnance Survey Data are removed from the terms of this Contractor Licence, 
destroy all such Ordnance Survey Data in its possession in all media (including any 
Ordnance Survey Data embedded in any other material) which are held by the 
Contractor or for which the Contractor is responsible, or at the Sub-licensor’s option 
return all such Ordnance Survey Data to the Sub-licensor and provide, at the 
Sub-licensor’s request, a sworn statement by a duly authorised executive that the 
Contractor no longer holds such Ordnance Survey Data. 
7 Auditing 
7.1 
The Contractor shall provide evidence of compliance with any of its obligations 
under this Contractor Licence to the Sub-licensor, including without limitation in 
connection with the measures set out in this Clause 7. 
7.2 
The Contractor will maintain accurate, complete and detailed records relating to all 
transactions arising out of this Contractor Licence. To meet the requirements of the 
National Audit Office and Ordnance Survey’s own business requirements, the 
representatives of the National Audit Office and Ordnance Survey shall have the 
right on reasonable notice during business hours to enter the Contractor’s premises 
and to inspect and audit its books of account and all supporting documentation to 
ensure its compliance with the security and intellectual property aspects of this 
Contractor Licence and to take copies of any necessary records. The Contractor 
shall, at its own expense, make appropriate employees and facilities available to 
provide Ordnance Survey and/or the National Audit Office with all reasonable 
assistance to enable such inspection, auditing and copying to take place. 
7.3 
Ordnance Survey may stipulate a range of reasonable measures arising from the 
findings of any audit by which it can ensure the compliance of the Contractor with its 
obligations under this Contractor Licence. 
8 Confidential 
Information 
8.1 
The Contractor agrees: 
8.1.1 
to use Confidential information only for performing its obligations and in 
accordance with its rights under this Contractor Licence; 
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8.1.2 
to keep all Confidential Information secure, and to disclose it only to 
those employees, consultants, directors and professional advisers who 
are directly involved in this Contractor Licence and who are subject to at 
least the same obligations of confidentiality in relation to the Confidential 
Information as the Contractor; 
8.1.3 
to notify the Sub-licensor without delay of any unauthorised use, copying 
or disclosure of the Confidential Information of which it becomes aware 
and provide all reasonable assistance to the Sub-licensor to stop such 
unauthorised use and/or disclosure; 
8.1.4 
that Confidential Information shall at all times remain the property of the 
Sub-licensor or Ordnance Survey, as the case may be. Other than as set 
out elsewhere in this Contractor Licence, no licence of Intellectual 
Property Rights is granted by any disclosure of Confidential Information. 
Confidential Information may not be copied or reproduced by the 
Contractor without the Sub-licensor’s prior written consent, and any 
permitted copies are also Confidential Information; and 
8.1.5 
except as required by law or by governmental or regulatory 
requirements, not to disclose Confidential Information to any third parties 
without the Sub-licensor’s and Ordnance Survey’s prior written consent. 
8.2 
The obligations in this Clause 8 do not apply to any information which the Contractor 
can demonstrate was previously known to it (unless acquired directly from the 
Sub-licensor or in breach of any obligation of confidentiality) or independently 
developed by it without the use of any Confidential Information. 
8.3 
The Contractor may not divulge directly or indirectly to the press or any other third 
party, other than to its professional advisers and Ordnance Survey and where it is 
required by law so to do, details of this agreement or of any dispute between it and 
the Sub-licensor or involving Ordnance Survey. 
9 Warranties 
9.1 
The Sub-licensor gives no warranty with regard to the quality or description of the 
Ordnance Survey Data but, on receipt of any notice from the Contractor with regard 
to any apparent defect, the Sub-licensor’s sole liability, and the Contractor’s sole 
remedy, shall be to the effect that the Sub-licensor shall report such matter to 
Ordnance Survey. 
9.2 
The Contractor acknowledges that the Sub-licensor has received a warranty to the 
effect that Ordnance Survey is authorised by the Controller of Her Majesty’s 
Stationery Office, which holds and exercises Crown Copyright and other copyrights 
owned by Her Majesty, to grant licences to use such copyrights on the terms of this 
Contractor Licence. However, the Contractor acknowledges that no warranty is 
given that Intellectual Property Rights subsist in or that Her Majesty owns (either at 
all or free from encumbrances or licences) all of the Ordnance Survey Data and any 
condition, warranty or representation, whether express or implied, to the contrary is 
hereby excluded to the maximum extent permissible by law. 
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9.3 
The Sub-licensor excludes, to the fullest extent permissible by law and except as 
expressly stated in this Clause 9, all warranties, conditions, representations or 
terms, whether express or implied by common law, statute or otherwise, including, 
but not limited to, any regarding the accuracy, compatibility, fitness for purpose, 
performance, satisfactory quality or use of Ordnance Survey Data or 
Ordnance Survey Updates. 
10 Liabilities 
10.1 
The parties acknowledge that any limits and exclusions of liability in relation to each 
other under this Contractor Licence shall be governed by the terms and conditions 
of other contracts between them. 
10.2 
It is further acknowledged by the parties that Ordnance Survey shall have no liability 
whatsoever to the Contractor in respect of the Ordnance Survey Data or any matter 
or thing in connection with this Contractor Licence. 
11 Termination 
11.1 
Either party may terminate this Contractor Licence with immediate effect at any time 
by giving notice to the other party. 
11.2 
Except as provided in Clause 11.3, as soon as this Contractor Licence is terminated 
or the Contractor has ceased to need to have access to Ordnance Survey Data for 
the Tender or the Works, the Contractor shall immediately either destroy (or arrange 
for the destruction of) all Confidential Information and Ordnance Survey Data in all 
media (including without limitation any Ordnance Survey Data embedded in any 
paper copies and any other material) which the Contractor holds or is responsible 
for or at the Sub-licensor’s option return or arrange for the return of all 
Ordnance Survey Data and Confidential Information to the Sub-licensor or (if 
required by Ordnance Survey) Ordnance Survey, and provide, at the request of the 
Sub-licensor or Ordnance Survey, a sworn statement by a duly authorised executive 
that the Contractor no longer holds any Ordnance Survey Data or Confidential 
Information. 
11.3 
The Contractor shall be entitled to retain one paper based archive copy of any 
Ordnance Survey Data which is relevant and necessary to document the Tender or 
the Works, as the case may be. 
11.4 
Notwithstanding the termination of this Contractor Licence, those Clauses intended 
to survive termination, including without limitation Clauses 1, 5, 7, 8, 10, 11.2, 11.3, 
17 and 19, shall continue in full force and effect. 
12  Assignment, subcontracting and sublicensing 
 
The Contractor shall only be entitled to subcontract, assign, transfer or novate rights and/or 
obligations under this Contractor Licence with the prior written consent of both the 
Sub-licensor and Ordnance Survey. 
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13 Entire 
Agreement 
 
The parties agree that this Contractor Licence and any documents referred to in it constitute 
the entire agreement with regard to the Contractor’s right to have access to Ordnance Survey 
Data. This Contractor Licence supersedes all understandings, representations and agreements 
made between the parties concerning such matters. However, neither party seeks to exclude 
liability for any fraudulent misrepresentations. 
14 Waiver 
14.1 
The waiving (which must be in writing and signed by an authorised representative of 
the relevant party) on a particular occasion by either party of rights under this 
Contractor Licence does not imply that other rights will be waived. 
14.2 
If a party has a right arising from the other party’s failure to comply with an obligation 
under this Contractor Licence and delays in exercising or does not exercise that 
right, such delay in exercising or failure to exercise is not a waiver of that right or 
any other right. 
15 Severability 
 
Each term of this Contractor Licence is a separate term and is intended to stand alone. Should 
any provision of this Contractor Licence be held to be invalid or unenforceable, such 
provision shall be severed from the remainder of this Contractor Licence, which will continue 
to be valid and enforceable to the fullest extent permitted by law. 
16 Further 
assurance 
 
The parties shall do and execute all such further acts and things as are reasonably required to 
give full effect to the rights given and the transactions contemplated by this Contractor 
Licence. 
17 Notices 
17.1 
Any notice required to be given for the purposes of this Contractor Licence shall be 
given in writing by sending the notice by either: 
b)  prepaid first-class post; or 
c)  recorded delivery; or 
d) facsimile; 
or 
e) delivery 
by 
hand. 
17.2 
Any notice shall be sent to the address/fax number or other contact details: 
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a)  for the Sub-licensor:  
Contact: ...........................................................................  
 
Address: ..........................................................................  
 
.........................................................................................  
 
Telephone: ......................................................................  
 
Facsimile: ........................................................................  
b)  for the Contractor: 
Contact: ...........................................................................  
 
Address: ..........................................................................  
 
.........................................................................................  
 
Telephone: ......................................................................  
 
Facsimile: ........................................................................  
 
of such other contact details as either party shall notify to the other 
in writing. 
17.3 
Any notice sent by prepaid first-class post or recorded delivery shall be deemed to 
have been served two (2) business days after posting. Any notice sent by facsimile 
shall be deemed to have been served on the next business day following sending, 
provided that electronic confirmation of transmission has been received. Any notice 
sent by email shall be deemed to have been served on the next following business 
day following sending, provided that electronic confirmation of the email having been 
opened has been received. Any notice delivered by hand shall be deemed to have 
been served on the same day if received before 4.00 pm on a business day or on 
the next business day if received after 4.00 pm. 
18  Contracts (Rights of Third Parties) Act 1999 
 
Apart from Ordnance Survey and the Controller of Her Majesty’s Stationery Office, a person 
who is not a party to this Contractor Licence has no right under the Contacts (Rights of Third 
Parties) Act 1999
 to enforce or enjoy the benefit of any terms of this Contractor Licence, but 
this does not affect any right or remedy of a third party which exists or is available apart from 
that Act. 
19  Jurisdiction and governing law 
 
This Contractor Licence will be governed by and construed in accordance with English law. 
Both parties submit to the exclusive jurisdiction on the English courts in respect of any 
proceedings issues by either party in connection with this Contractor Licence. 
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20 Signing 
 
In witness
 whereof the hands of the duly authorised representatives the day and year first 
above written. 
For Sub-licensor 
For Contractor 
Signature  ................................................... 
Signature  ................................................... 
Name 
................................................... 
Name 
................................................... 
Title 
................................................... 
Title 
................................................... 
Company  ................................................... 
Company  ................................................... 
Date 
................................................... 
Date 
................................................... 
 
 
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