This is an HTML version of an attachment to the Freedom of Information request 'Details of early years settings with email addresses'.

Freshford House 
T 0300 123 1231 
Redcliffe Way 
Textphone 0161 618 8524
Direct T 03000 131 294 
BS1 6NL 
22 August 2014 
Mr M Davies 
Our Reference: CAS-301637-ZZQ4N3
By email: 
Dear Mr Davies 
Your request for information 
Thank you for your request dated 9 August 2014 which we received via the website on the same day. You have requested the following 
  A list of all Early Years establishments i.e. Nurseries, Creche, Children’s 
  Can this be in a spreadsheet with email addresses. 
The Freedom of Information Act  
We have dealt with your request in accordance with the Freedom of Information 
(FOI) Act 2000. 
The first requirement of the Act is that we should confirm whether or not we hold 
information of the description set out in your request. I can confirm that we hold 
details of all Early Years provisions registered with Ofsted in England. We do not 
categorise settings as nurseries or children’s centres but as childcare on domestic or 
non-domestic premises. As you have specified you require a list including nurseries, 
crèches and children’s centres we have considered your request as a list of Early 
Years providers on non-domestic premises.  
Under the FOI Act, we are under a duty to provide you with all the information we 
hold which falls within the scope of your request, provided it is not ‘exempt’ 
Exempt Information  

Section 2(2) of the FOI Act describes circumstances in which information is ‘exempt’ 
and therefore does not have to be provided in response to a request. On this 
occasion, we have concluded that the exemptions at sections 26, 38 and 40(2) apply 
to some of the information you have requested.  
Section 26 
Section 26 applies to information that, if disclosed, could prejudice the defence of 
any British Island or colony or the capability, effectiveness or security of any relevant 
forces. The locations of some military bases are not made public because of concerns 
about security. Should we disclose details of the Early Years settings located on 
those military bases then this would reveal their location and compromise their 
security and effectiveness. 
As section 26 is a qualified exemption, we are required to consider whether or not 
the public interest in maintaining the exemption outweighs that in release of the 
Although there may be a public interest in the location of all childcare providers 
being available for the sake of transparency, there is a very clear public interest in 
not revealing the locations of military bases where this would compromise security, 
reduce the effectiveness of the nation’s defence and possibly expose the staff on the 
base, and the children in the childcare located there, to a greater risk of harm. 
We therefore believe that the greater public interest lies in maintaining the 
exemption for this information. 
Section 38 
Section 38 applies to information that, if disclosed, would or would likely endanger 
the physical or mental health of any individual or endanger the safety of any 
individual. Women’s refuges house vulnerable women and their children, many of 
whom have moved there to escape domestic violence and other abuse. Very often, 
the location of the refuges is not widely publicised to prevent the residents being 
located by their abusers and subjected to threats and further violence.  
Consequently, the release of information about the location of childcare based in 
refuges would be likely to endanger the physical or mental health or the safety of the 
women and children who use these centres. 
Again, section 38 is a qualified exemption, so we are required to apply the public 
interest test. We believe that the public interest is clearly in maintaining the 
exemption. The women and children that use these centres are vulnerable and the 
fact that their locations are not known to the public affords them greater protection 
and reduces the risk that they would suffer further harm. If we were to disclose the 
location of these refuges then it would make them ineffectual and would prompt 

many women who need the safety and anonymity offered by the refuge to not use 
this valuable service. 
Section 40 (2) 
Section 40(2) states that information is exempt from the requirement to disclose 
under the FOI Act if it satisfies the following criteria: 
1. it is personal data about a third party (Section 40(2)(a)); and 
2. its disclosure to the public would contravene any of the data protection principles 
(Section 40(2)(b) and 40(3)(a)(i)). The data protection principles are set out in Part 
1 of Schedule 1 of the DPA. 
Some registered providers share their email addresses with us, as one of a number 
of methods, to enable us to contact them about their registration. We do not hold 
email addresses for all settings, and where we do, some are personal email 
addresses provided to us to allow us to communicate with them about their 
registration. The addresses we do hold are shared with us solely for this purpose and 
providers have no expectation that they would be shared more widely. The email 
addresses we do hold constitute the personal data of the providers that have shared 
them with us; therefore the first criterion is satisfied. 
The first data protection principle requires that any processing of personal data, 
including disclosure, is fair and lawful and meets relevant conditions from schedules 
2 and 3 of the DPA. Disclosure can be considered to be fair if the individual to whom 
the personal data relates (“the data subject”) has consented to the disclosure or has 
a reasonable expectation that their information will be disclosed to the public, or if 
the disclosure is otherwise reasonable in the circumstances of the case.  
In this case, the requested information is the providers’ personal data, specifically 
their personal email addresses, which we do not have consent to disclose to the 
public, and the individuals concerned have no expectation that we would do so. 
Disclosure would therefore not be fair, as required by the first data protection 
This being the case, the second of the above criteria is also satisfied. The exemption 
at section 40(2) of the FOI Act therefore applies to the personal information you 
have requested and we are not disclosing it to you. 
Disclosed Information 
Please find attached a spreadsheet containing the information that we are able to 
disclose to you with some information relating to setting name, type, and setting 
address. As explained above we are not providing to you any email addresses or 
information relating to women’s refuges and some providers on military bases. 

Please note that the copyright and database rights in the document we are disclosing 
belong to the crown. Disclosure under the FOI Act does not entitle you to use the 
document in breach of the crown’s copyright and database rights. Subject to these, 
material may be reproduced in part or in whole free of charge in any format or 
medium for any non-commercial educational purposes, such as research, private 
study or for internal circulation within an organisation. This is subject to the material 
being reproduced accurately and not used in a misleading context. Where crown 
copyright/database right material is being republished or copied to others, the source 
of the material must be identified and the copyright status acknowledged. You 
should not present out of date material as if it is current. You are not entitled to use 
material subject to crown copyright or database rights for the principal purpose of 
advertising or promoting a particular product or service. 
I trust that this letter clearly explains our decision. If you have any queries about our 
response, please contact me on 0300 013 1294 and I will do my best to address 
Alternatively, if you are dissatisfied with our response or the handling of your 
request, you may request a formal internal review. In order to do this, please write 
to the following address, setting out which areas of the response you are unhappy 
Email: or write to: 
Head of Information  
Commercial Services Division 
Aviation House 
125 Kingsway 
If you are not content with the outcome of the internal review, you also have the 
right to apply to the Information Commissioner for a decision as to whether or not 
we have complied with our obligations under the FOI Act with respect to your 
request. The Information Commissioner can be contacted at: 
FOI Case Reception Unit 
Information Commissioner’s Office  
Wycliffe House  
Water Lane 
SK9 5AF 

Yours sincerely, 
Karon Crew 
Information Delivery Officer 
Information Management Team