This is an HTML version of an attachment to the Freedom of Information request 'Requirement to submit foreign passports when renewing a British passport'.




 
 
 
 
 
Parliamentary and Diplomatic  
Enquiries Team  
4th Floor, Peel, SE 
2 Marsham Street 
London 
SW1P 4DF  
 
Email xxx@xxxx.xxx.xxx.xx 
Website www.gov.uk/hm-passport-office 
 
 
Mr Paul Battley 
Email:  xxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxx.xxx 
 
Reference:  FOICR 32065/14   
 
Date:  19 August 2014  
 
 
Dear Mr Battley  
 
FREEDOM OF INFORMATION REQUEST  
 
I am sorry for the delay in responding to your e-mail of 14 June, in which you ask for 
information on the processing of passport applications.  Your request has been handled as 
a request for information under the Freedom of Information Act 2000.  
 
I am able to disclose the information set out in the enclosed Annex.   
 
In keeping with the Freedom of Information Act, we assume that all information can be 
released to the public unless it is exempt. In line with normal practice we are therefore 
releasing the information which you requested via www.gov.uk.  
 
I hope that this information meets your requirements. I would like to assure you that we 
have provided you with all relevant information that Her Majesty’s Passport Office (HM 
Passport Office) holds.   
 
If you are dissatisfied with this response you may request an independent internal review 
of our handling of your request by submitting a complaint within two months to the address 
below, quoting reference FOICR 32065/14.  If you ask for an internal review, it would be 
helpful if you could say why you are dissatisfied with the response. 
 
 
 
 
 
 
Passport Adviceline: 0300 222 0000 
Email us at xxx@xxxx.xxx.xxx.xx 
Visit our website at www.gov.uk 
 
 



Information Access Team 
Home Office 
Ground Floor, Seacole Building 
2 Marsham Street 
London SW1P 4DF 
e-mail: xxxxxxxxxxx@xxxxxxxxxx.xxx.xxx.xx   
 
As part of any internal review the Department's handling of your information request will be 
reassessed by staff who were not involved in providing you with this response. If you 
remain dissatisfied after this internal review, you would have a right of complaint to the 
Information Commissioner as established by section 50 of the Freedom of Information Act.  
 
Yours sincerely 
 
 
 
 
H Reid  
Parliamentary and Diplomatic Enquiries Team   

Passport Adviceline: 0300 222 0000 
Email us at xxx@xxxx.xxx.xxx.xx 
Visit our website at www.gov.uk 
 
 



Annex  
 
Freedom of Information request from Mr Paul Battley (reference 32065/14) 
 
Your information request and HM Passport Office responses are set out below   

1. Any documentation that sets out the basis in law for the requirement that foreign 
passports be submitted; 
 

The British passport is issued in accordance with the Royal Prerogative, which is laid 
before Parliament from time to time.  This written ministerial statement was laid in the 
House of Commons on 25 April 2013 by the Home Secretary and in the House of Lords by 
Lord Taylor of Holbeach -https://www.gov.uk/government/speeches/the-issuing-
withdrawal-or-refusal-of-passports.    
The Royal Prerogative provides that “Passports are issued when the Home Secretary is 
satisfied as to: (i) the identity of an applicant; and (ii) the British nationality of applicants, in 
accordance with relevant nationality legislation; and (iii) there being no other reasons (as 
set out below) for refusing a passport. IPS may make any checks necessary to ensure that 
the applicant is entitled to a British passport”. 
The requirement to submit an uncancelled passports relates to any uncancelled passport, 
British or otherwise. The document is required to support identity and nationality checks.  It 
is also required to ensure that any British passport issued is compatible with the 
biographical and photographic details contained in an existing passport. 
2. The relevant sections of staff manuals regarding the processing of foreign 
passports as part of a renewal application, including
 
 
Information relating to the handling of foreign passports can be found on the following link :  
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/118576/forei
gn-documents.pdf 
 
3. Staff guidance on the issuing of passports where foreign passports have been 
noted in the application form but have not been submitted, and 
 
The attached link provides staff guidance on the handling of applications where required 
supporting documentation has not been provided: 
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/118558/refu
sing-passport-facilities.pdf 
 
4. Staff guidance on the issuing of passports where the applicant has neglected to 
inform HMPO about their foreign passports. 
 
Guidance is not issued to cover situations were staff are not aware of information not 
supplied to them.   
 
Passport Adviceline: 0300 222 0000 
Email us at xxx@xxxx.xxx.xxx.xx 
Visit our website at www.gov.uk 
 
 



Should it subsequently come to HMPO’s notice that a person had failed to disclose at the 
point of application for a British passport that they hold a passport in another nationality, it 
would be a criminal offence on the basis that they would have made a false statement on 
the application form.   
 
This may render them liable to criminal proceedings and it would be open to the Secretary 
of State to consider the exercise of the Royal Prerogative to withdraw or refuse the issue 
of a British passport.  That would be considered on the individual circumstances of the 
case and the seriousness of the consequences of the attempted deception.  
 
 
 
 
 
 
 
 
Passport Adviceline: 0300 222 0000 
Email us at xxx@xxxx.xxx.xxx.xx 
Visit our website at www.gov.uk