Special Educational Needs and Disability (SEND) Improvement and Integration
2.00 – 4.00pm Tuesday 17th April 2012, the Pink Meeting Room, County Hall
Notes of the Meeting
AD Access and Inclusion
PACT Parents Representative
Barnardo’s (for the Flying High Group)
Integrated Processes Project Manager
Principal Educational Psychologist
Integrated Services Manager
Senior Advisor, Inclusion
Head of HR
Workforce Development Advisor
Head of Assessment and Commissioning (Education)
Head of 14-19 Strategy and Commissioning
Senior Commissioning Manager: Children (NYY PCT)
Head of SEND Support and Outreach
Senior Parent Partnership Coordinator
Performance and Change Manager, Health and Adult
PACT Parents Representative
Head of Self-Directed Support and Transformation (HAS)
Head of Safeguarding
Head of Assessment and Commissioning (Care)
Strategic Development & Commissioning Manager
Residential Review Lead
73 welcomed 101 to the meeting, who was attending the SEND
Programme Board on behalf of 98.
2. Minutes of
The minutes were agreed as an accurate record.
73 provided an overview of the SEND Implementation Plan which
Implementation outlines the key deliverables from the SEND Improvement and
Integration Strategy (2011 -14). To assist transparency, the
implementation plan is available on the NYCC website to allow
members of the public to see progress being made against the key
pieces of work being delivered through the SEND change
4. Access to
In the absence of 88, 73 reminded the Board that this workstrand
consists of two key elements:
a) Early Support (a separate item on the agenda)
b) Short Breaks
Regarding Short Breaks, the Board was informed that the Short
Breaks Statement has been revised to take into account feedback
received throughout the consultation process. Significant
improvements have been made to the statement through the
consultation, and the final draft has been shared with PACT
representatives and will be put before Executive on 24/04/12.
To help address the needs of children with complex learning
difficulties and disabilities, a pilot is being undertaken within the
Scarborough area to implement a more integrated approach to their
learning, health needs and care requirements. The pilot focuses on
sharing expertise across health, education and social care to create
a Multi Agency Care Plan for each child, which is consistent across
all settings. 87 to circulate a copy of the report being taken to
the Special Heads meeting on 25/04/12 regarding this project.
34 advised that training from Sleep Scotland has been jointly
commissioning by Disabled Children's Service, Integrated Services
and the PCT. This accredited training will be provided to
professionals working disabled children and their families, and the
training model will equip a number of workers across the county to
become ‘Sleep Practitioners’. This model will enable enhanced
support to be provided to families who experience severe sleep
problems. PACT has also agreed to fund training which will be
delivered to parents. 34 to circulate details of ‘Sleep Scotland’
90 provided an overview of the report presented to the Board, which
summarised the work to embed the Early Support programme within
North Yorkshire. The report also outlines the key challenges being
faced by the programme. The Board discussed that some services
have a reluctance to allow their staff to undertake the key worker
role. It was also queried whether GPs have been involved in Early
Support training – 90 to clarify.
In terms of national developments, the Early Support Trust is re-
writing the materials which are available for parents and reviewing all
training resources. As part of the Early Support programme, a draft
education, health and care plan is also being developed, which will
be available for Pathfinders to trial. These elements will trialled
within the Hambleton/Richmondshire area (working with disabled
children aged 0 – 5), before being rolled out more widely across the
The Early Support report was noted by the Board.
The Board discussed how the Early Support programme is being
promoted to parents and whether a communications strategy is
required to further promote the programme across North Yorkshire.
Additionally, a discussion is required to establish whether there is
any scope to introduce a designated Key Worker role.
89 to produce an action plan addressing the issues identified
within the report and raised by the Board. 89 to present the
action plan at the next SEND Programme Board.
91 presented a report regarding high needs SEN budgets and the
SEN funding strategy. This report identified the reasons behind the
increasing pressure on the budget for mainstream High Need SEN
Statements and outlined the measures being taken to reduce this
pressure. The Board was informed that a decision was taken to not
implement the ‘Top-Up model’ detailed within the report until the
implications of the SEND Green Paper and national High Need
funding reforms were fully understood.
The report identified a number of issues which need to be
considered in the development of future strategies for funding High
Needs SEN. The Board noted the need to consider the funding
strategies for future years as soon as possible and confirmed that all
proposals which are put forward will be consulted upon.
91 tabled a report regarding the Department for Education’s (DfE)
consultation on school funding reforms relating to High Need. The
Local Authority (LA) will consult with schools and parents regarding
the issues raised by the reform proposals and will formulate a
response to the consultation.
91 to keep the Board updated on progress at appropriate
Early autumn term consultation with parents to be arranged
7. Access to
90 provided an overview of the inclusivity review, which is being
taken forward as part of the ‘Access to Universal Services’
workstrand. The review will focus initially on CYPS Universal
Services and the circulated schedule details the timescale over
which each service will conduct their review and the method of self-
evaluation which will be used. 95 to report the findings of the
services that have carried out their inclusivity self-evaluation to
the next Board meeting.
86 advised the Board that there is a mechanism in place to enable
the Flying High group to feed their views into the inclusivity reviews.
The Board discussed the need to ensure child and parent views are
incorporated into each review and queried whether it would be
possible to integrate an element of external evaluation as part of the
review process going forward – 95 to investigate.
34 provided details of the ‘Good Place to Come’ award which is
operational within York - 34 to circulate details of the award.
8.1 Transitions & Post-16 Provision
96 advised the Board that funding arrangements for 16-19 provision
will be communicated by the YPLA to the LA in the near future. As
such, this will enable the LA to confirm placement decisions for
young people at an earlier stage, when compared to the previous
year. Communication with families is scheduled to commence from
A series of leaflets providing information concerning post-16
opportunities for young people with SEND have been developed and
will be available through the NYCC website and the revised
96 to circulate the report which was taken to the Young People
Overview and Scrutiny Committee regarding post-16 transitions for young people aged 16-25 with SEND.
The LA has a duty to undertake Section 139 assessments (S139a)
for young people with a Statement intending to access post-16
education or training. At present, igen are contracted to undertake
and manage the S139a process, but it is intended that these
arrangements wil be brought ‘in house’ from September 2012,
together with information, advice and guidance. 96 highlighted the
risk that the transfer of S139a functions into the LA may cause
disruption and a lack of continuity for young people in their transition.
There will close working with iGEN and schools regarding the
transfer, and a detailed transition plan will be implemented to ensure
disruption to young people and their families is minimised.
96 provided an overview of the ‘Transitions and Autism Board’
between CYPS and HAS which is being established to further drive
forward the agenda. This Board will be jointly chaired by 73 and 98.
8.2 Workforce Strategy
As part of the work to develop a workforce strategy to support the
delivery of the SEND Change Programme, a ‘Training Needs
Analysis’ (TNA) has been devised to assess the training
requirements of practitioner staff.
93 has trialled the TNA proforma with the Youth Support Service
(YSS) and is in the process of analysing the responses which have
been submitted. This analysis will be used to inform the
development of a workforce development strategy and training plan
for the YSS. 93 to report the analysis of the initial TNA at the
next SEND Programme Board meeting.
Following this, a decision
will be taken as to the most appropriate method to expand the TNA
to cover other CYPS services.
8.3 Strategies for Meeting Education Need
5 advised the Board that the draft strategy for meeting the needs of
children and young people with autism has been completed for
consultation. The strategy brings together partners in CYPS, Health
and HAS to ensure that services continue to meet need consistently
across the county.
The draft strategy for autism will be presented to North Yorkshire
Children’s Trust on 18/04/12. A report will also be presented to
Corporate Director’s meeting with Executive Members on 24/04/12
to seek approval to consult on the draft strategy. A group is being
established to plan the consultation process to ensure it delivers a
robust and effective consultation. Following consultation, the
strategy for autism is planned to launch in September 2012.
64 provided an overview regarding the work to update the transitions
pack and folders in preparation for the 2012/13 Year 9 school cohort.
64 also advised the Board of progress to develop an ‘introductory
leaflet’ for parents, which can be provided when their child is initially
identified as having special educational needs or a disability. The
leaflet will also hold details of local services which may be able to
provide appropriate information and support. The Board advised
that the leaflet should be made available to parents via GPs and
87 informed the Board that a key deliverable of the communication
workstrand is to undertake a fundamental review and then revamp
the CYPS webpages which relate to SEND. The new content of the
webpages is now live and can be accessed using the following link:
One additional page relating to post-
16 opportunities and transitions for young people with SEND will be
added in the very near future. 87 thanked colleagues who had been
involved in the project to revise the content of the SEND webpages.
These webpages will be kept under regular review to ensure the
information is kept up-to-date and we continue to build on this initial
87 to communicate the launch of the revised webpages to
8.5 Residential Review
73 advised the Board that 94 is now employed by CYPS as Head of
Effective Practice/Quality Assurance. As such, 94 is heavily
involved in the transformation project which is underway within
Children’s Social Care. Consequently, it has been agreed that the
review of residential provision for children with SEND will be
completed for the end of May 2012.
It was queried whether Health have been engaged as part of the
residential review – 94 to confirm and liaise with Health as
73 informed the Board that there will be a service by service review
of how we engage with children and young people. This piece of
work will be lead by the Development Support Officer, who has
recently been appointed (104) and will commence in post in the near
This review will identify how we ensure that the wishes and feelings
of children and young people engaged in the service are considered
by professionals and how each service systematically captures the
views of children, young people and their parents / carers.
Using the data captured by the review, it will enable services to
identify potential gaps in the engagement of children and young
people and this information will also be used to shape services as
we move forward.
86 advised that it would be appropriate for the Development Support
Officer to liaise with the Flying High group, to ensure they are
engaged in this work. 86 to liaise with the Development Support
Officer once he is in post.
10. Contact a
64 provided an overview of the SEND Information project being led
by Contact a Family. The project is being funded for two-years by
the Department for Education (please see this link
information). One of the principal aims of the project is to support
SENCOs in their role to provide information on non-education issues
to families that have a child with SEN or a disability. The project will
produce a range of resources, which will be made available for
SENCOs to use. Additionally, a dedicated helpline and information
directory holding details of medical conditions, disabilities and UK
support groups will also be accessible to parents and professionals.
The Contact a Family coordinator for the region will be attending
SENCO network meetings across North Yorkshire in order to further
engage with North Yorkshire SENCOs. 64 to keep the Board
updated on progress with regard to the project at appropriate
The Care Quality Commission (CQC) has recently undertaken a
review of health care services for disabled children and young
people (please see this link
for more information). It was agreed that
this item should be deferred to the next Board meeting to enable
Health sufficient time to consider the report produced by the CQC.
34 advised the Board that the future arrangements for the
commissioning of children’s health services is stil being clarified. A
meeting to discuss the different issues associated with the
commissioning arrangements has been scheduled to take place in
the near future.
34 to report to the July meeting
12. Dates and
10 July 2012
(14:00–16:00, the Pink Meeting Room, County
9 October 2012
(14:00–16:00, the Pink Meeting Room, County