This is an HTML version of an attachment to the Freedom of Information request 'Broadband - Sutton - Bignor - Barlavington - Parish meetings'.

 
THE COMMON PARISH COUNCIL OF SUTTON & BARLAVINGTON 
 
APPROVED MINUTES OF A MEETING OF  
THE COMMON PARISH COUNCIL OF SUTTON & BARLAVINGTON HELD ON 
WEDNESDAY 16th NOVEMBER 2011 AT 7.30PM VILLAGE HALL, SUTTON 
Present: 
ACTION 
Cllrs. Terry Johnson, Martin Shepherd, John Cross, Doug Rogers and Yvette Parkes. 
 
 
 
In Attendance:- 
 
 

C.Cllr  Michael  Brown  and  Louise  Collis  (Clerk  to  the  Common  Parish  Council  of  Sutton  &   
Barlavington). 
 
 
 
78.11 Agenda item No. 1 –APOLOGIES FOR ABSENCE 
 
D.Cllr John Elliott & Joy Mayes, 
 
 

 
 
79.11  AGENDA  ITEM  2  -  CODE  OF  CONDUCT  -Declaration  of  Members’  Personal   
Interests on items included on the Agenda. 
 
None received  
 
 
 
 

80.11 Agenda item No.3 MINUTES OF THE MEETING HELD ON  7th SEPTEMBER 
 
2011 
 
The Minutes of the meeting held on 7th September 2011 were declared correct and accepted as a   
true  record,  and  Council  AGREED  that  they  should  be  signed  following  completion  of  the   
meeting. Cllr Doug Rogers PROPOSED and Cllr. Norman Young SECONDED the motion. 
 
 

 
 
81.11  Agenda item No.3 MATTERS ARISING 
 
a)  Broadband - At the last Parish council meeting it was agreed that The Parish Council would 
 
write a letter the CDC supremo for broadband, to set out our wishes; Cllr Johnson agreed to 
 
do this. Cllr Johnson reported that he has established that Mike Wright and Kenrick 
 
 

Garraway at the contacts at CDC who are looking at rural broadband. Anna Gillam, Bignor 
 
Parish meeting Chairman, has updated Cllr Johnson on the needs of Bignor. As Bignor is 
T.Johnson/ 
quite a distance from the exchange they require ADS2 (24MB speed). Cllr Johnson will draft 
Clerk 
a letter to CDC. This will be circulated to the parish councillors before the clerk submits the 
 
letter to CDC. 
 
 

 
 
b)  Queen’s Diamond Jubilee –  
 
i)  At the last meeting Cllr Johnson had obtained a quote for 250 jubilee mugs. They would 
 
cost £2.50 per unit. Cllr Johnson agreed to obtain further quotes from Amberley and 
 
Slindon. Cllr Johnson has not yet obtained quotes. Cllr Shepherd has reservations about 
 
T.Johnson 

finding good quality mugs for £2.50 per unit. Cllr Johnson will obtain some samples and   
give to the Jubilee Committee. 
 
 
 
The Parish council will co-ordinate the Jubilee Party through the Jubilee Committee. 
 
Members of the sutton Village Hall Committee and other village groups will be invited to 
 
Jubilee 

join the Jubilee committee. Parish Councillors to be on the Jubilee Committee are Cllr 
Committee 
Rogers, Johnson and Shepherd. 
 
 
 
c)  Telephone Kiosk update –  
 
It was agreed that no further action would be taken on the BT Kiosk. The Parish Council will 
November 
2012 

maintain the BT Kiosk and set up a reserve. It will be added to the Parish Council 
 
maintenance schedule and reviewed annually, and repainted every 5 years. Next review date 
Summer 
November 2012, repaint Summer 2015.  
2015 
 
 
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 1 of 12 

d)  Burton Mill Pond update – The road is now open. Cllr Parkes raised concerns about the 
 
wooden decking becoming slippery. Cllr Johnson will raise concerns with WSCC. 
T.Johnson 
 

 
 
e)  Bus shelter grant application update – The clerk has received confirmation that CDC have 
 
awarded a grant of £1500, being 50% of the cost of the bus shelter roof work, and an 
 
application has been submitted to WSCC, CLC Committee, for a further 25% of the cost. 
 
This will be decided in January 2012. No work can start until the grant decision has been 
 
 

made. The Mid Sussex Roofing quote of £2609 plus Vat of £521.80 was APPROVED by 
J.Cross 
the Parish council. Cllr Cross will ask the builders to begin work Mid February 2012 once a 
 
decision has been made by WSCC. 
 
 
 
82.11  Agenda item No. 5 -   COUNTY COUNCILLOR’S REPORT  
 
 

a) Burton Mill Pond Road – The work is nearly finished with the decking nearing completion. 
 
It is due to be finished on Friday 18 November. 
 
b) Heath End Sand pit – A year ago the ownership changed from Tarmac to Dudmans. 130,000   
tonnes of sand still be extracted, therefore the licence has been extended. However some of the 
 
planning conditions have not been met, including their obligation to convene the local Liaison 
 
 

Committee. A meeting between WSCC and the Chairman of Dudmans is taking place at the end   
of November. 
 
c) Highways Work – A meeting with Fiona Baker with the Parish is taking place later in the 
 
week. Both the work in folly Lane and Sutton Hollow has been put on the works Schedule at the   
request of Mr Brown. 
 
 

d) Youth centre and Libraries – There will be no further closures. The £79m savings 
 
programme over 3 years is going well. This has allowed WSCC to avoid further closures. 
 
e) Youth unemployment – This is very high in west Sussex. WSCC have decided to £15m 
 
investment fund, partly aimed at broadband improvements and local infrastructure projects in 
 
West Sussex, will be released to encourage local economic activity.  
 
 

 
 
83.11 Agenda item No. 6 -   DISTRICT COUNCILLOR’S REPORT 
 
Not present – no report submitted 
 
 
 
84.11 Agenda item No. 7 – DECENTRALISATION AND LOCALISM BILL 2010 –  
 
 

The Bill received Royal Assent on 15 November 2011. 
 
 
 
85.11 Agenda item No. 8 SOUTH DOWNS NATIONAL PARK AUTHORITY 
 
 

The clerk has emailed the parish councillors correspondence in respect of the upcoming 
 
 

consultation by the SDNPA on the Settlement Hierarchy Study. The South Downs National Park   
wants to ensure that the Parishes are involved from an early stage in informing how the 
 
settlements within them develop in the future.  
 

 
As part of the early evidence base gathering work for the South Downs National Park Local 
 
Development Framework (LDF) officers from the National Park Authority are carrying out a 
 
settlement hierarchy study looking at the facilities and services that are available in the various 
 
settlements situated within the National Park. 
 
 
 
 

We are currently carrying out a desk-top exercise, in liaison with the SDNPA area managers 
 
(rangers) to establish a data base for all the settlements within the National Park.  The initial 
 
desk-top exercise should be complete by mid-October, and I am hoping that all Parish Councils 
 
will then be able to verify the information for us.  Because we need to make early progress on 
 
this work, and because the information is purely factual (that is, whether there is a post office, 
 
 

school, pub, shop, number of houses, etc in each settlement) we are hoping you will be able to 
 
provide comments within a four week period.  I would like to emphasise that we are only 
 
concerned with factual information at this stage – there are no policy implications for your 
 
parish.  When the information has been compiled and verified we will then be proceeding to 
 
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 2 of 12 

develop a settlement hierarchy for the National Park, as part of our work on the Core Strategy 
 
(or Local Plan) for the National Park.  At that stage we will be engaging with you to ensure 
 
 

your views are taken into account, and we will provide a full eight-week consultation period, (as   
set out in the SDNPA’s draft Statement of Community Involvement, shortly to be subject to 
 
consultation with you). Some of you may of already have been contacted in regard to this work 
 
by the SDNPA rangers which cover your area.”   
 
 
 
T.Johnson 

The information will be sent out by SDNPA next week. Cllr Johnson will review and comment. 
 
  
 
86.11 AGENDA ITEM No. 9- VILLAGE ACTIVITIES – At the last meeting it was agreed 
 
that the Boules, Village archive and village book ideas would be pursued.  
 
 
 

 
  Book project on hold 
 
  Archive – On 1 November 2011 John Cross met willing residents. The group will 
 
reconvene in January. Cllr Cross to update at the January Parish Council meeting. 
J.Cross 
   Boules – A parishioner is keen to pursue the idea. The idea will be discussed with the 
 
T.Johnson 

Village Hall Committee. 

 
   
 
87.11 Agenda item No. 10 -   HIGHWAYS AND FOOTPATHS –  
 
a) 
Roads and Ditches Committee - Cllr Cross  to report 
 
 
 
 

i) WSCC Highways Annual inspection – Cllrs Johnson and Cross will be meeting with 
 
Fiona Baker on Friday 18th November to carryout an annual road inspection. – The 
 
following issues will be highlighted to WSCC Highways:- 
 
  Ditches and drains – Bignor Ford 
 

 
  Sutton Hollow drainage 
 
  Old Poor House flooding 
 
 
 
 
 
ii)  Bridleway steps at Bignor – This is the responsibility of Lord Mersey. Nick Scott from 
 
 

WSCC Footpaths to contact the landowner. 
 
iii)  Bridge near the mill – Nick Scott has contact the owners to replace rotten sleepers 
 
 
 
iv)  Reports from The Rights Of Way Team, WSCC:- 
 
 
 
 

SUTTON: Public Rights of Way Routine Maintenance  
 
 
 
Further to our previous email which offered you advance notice of our proposed 
 
inspection/maintenance visit to your parish, I now submit a list of the works undertaken by the 
 
maintenance team for your attention and information. I hope this is of help to you and in 
 
 

accordance with our current programme of maintenance, we shall be paying a return visit to 
 
your parish in 9 months time, when we will be in touch with you again.  
 
 
 
The following is a summary of the works undertaken in the parish, unfortunately we are unable 
 
to provide a more detailed breakdown of the works and their location than that given below:  
 
 

16        new waymarkers  
 
1        repaired waymarker  
 
1        repaired bridge  
 
218        metres vegetation clearance  
 
 
 
 

BARLAVINGTON: Public Rights of Way Routine Maintenance  
 
Further to our previous email which offered you advance notice of our proposed 
 
inspection/maintenance visit to your parish, I now submit a list of the works undertaken by the 
 
maintenance team for your attention and information. I hope this is of help to you and in 
 
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 3 of 12 

accordance with our current programme of maintenance, we shall be paying a return visit to 
 
your parish in 9 months time, when we will be in touch with you again.  
 
 

The following is a summary of the works undertaken in the parish, unfortunately we are unable 
 
to provide a more detailed breakdown of the works and their location than that given below:  
 
3        new waymarkers  
 
1        repaired waymarker  
 
155        metres vegetation clearance 
 
 

 
 
b) Unsafe tree – At the July  Parish Council meeting the following discussions took place re 
 
specific tree issues:- 
 
 
 
i)  Beckhall unsafe tree  - Cllr Cross has met with the Mrs Williams who said she would get 
 
 

her tree surgeon Jonathan Rodwell to re-examine the tree as a large branch had fallen down 
 
last year and the Parish Council are concerned that this may happen again in the near future.   
The report prepared by Jonathan Rodwell will be copied to the Parish Council. Mr Williams   
accepted the fact the parish council was moving the liability onto the owners of Beckhall. 
 
ii)   Unsafe tree on bank opposite the pub leaning on the electrics  - Southern Electric have 
 
 

visit and deemed it not a pressing issue. The Parish Council disagree with this assessment. 
 
iii)  Safe Tree village policy – A note will be put in the Village News to remind landowners to 
T.Johnson 
ensure trees are safe over footpaths and roads. If in doubt landowners must take 
 
professional advice. 
 
 
 
 

c)  Grit bin – Burton Mill Pond – The Barlavingotn Estate and WSCC Highways have agreed   
the position of the new grit bin. The grit bin has been delivered and will be put into position   
once WSCC Highways have given notice of a delivery date for the grit. 
 
 
 
88.11 Agenda item No.11 – NEW PLANNING APPLICATIONS AND NOTIFICATION 
 
 

OF RECENT DECISIONS 
 
a)  Planning appendix and discuss SN/11/04590/TCANP (Mrs Sarah Oldworth, Hopkins 
 
The Street Sutton Pulborough - Notification of intention to coppice 1 no. Sycamore tree 
 
(T12) and  fell 1 no. Willow tree (T13) and reduce height to 3m on 1 no.Conifer hedge 
Clerk 
(T14).) – The Parish council agreed to no objection to the application.  
 
 

 
 
b)  Local Development Framework (LDF) - No updates received since the last meeting. 
 
 
 
c)  Neighbourhood  Plans  –  It  was  noted  at  the  last  meeting  that    no  action  to  be  taken  at   
present. It was agreed to defer any discussion on this matter until CDC have decided on    
their strategy re the Localism bill. Item to be added to the Planning item on the Agenda. 
 
 
 
89.11 Agenda item No.12 - NORTH EAST PARISHES FORUM & CLC 
 
The  last  meeting  was  Thursday  15  September  2011  at  Bury.  The  topics  covered  were   
Neighbourhood plans, and the database on village assets. 
 
 

 
 
90.11 Agenda item No. 13-   CONSULTATIONS - none 
 
 
 
91.11  Agenda item 16-   CORRESPONDENCE 
 
a) CDC Annual Parishes Meeting – Cllr Young circulated the following report after attending    
the meeting in September 2011:- 
 
 
 
'Localism in Action' was the main thrust of the meeting. 
 
 
 
Doug Rogers and myself attended. 
 
 

There was a cross section of exhibitors, displaying concepts and already actioned local 
 
activities, services etc. 
 
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 4 of 12 

There were three very well presented papers [partially ruined by the projectors failing!!]. 
 
 
 
 

1. Sue Ransley gave a detailed paper on the Kirdford Community Shop from concept 5 years 
 
ago to a turnover of £400,000 this last year. It was an excellent example of great enthusiasm 
 
and commitment by the leaders and community. We decided our small population could never 
 
justify such a development, however the White Horse has the potential to do more re selling/ 
 
barter local produce etc. But that is unlikely with present management approach. 
 
 

 
 
2. Dick Hammond gave an interesting paper on how Funtington PC achieved a successful 
 
development of 12 attractive affordable houses. He explained in some detail how they won over 
 
local objectors and ensured only locals were granted the new homes. [All rented from the 
 
developer.] 
 
 

 
 
3. Gerald Cooke explained the setting up of the 'Tillington Local Care.'  
 
[TLC!]. This was again an interesting paper and Doug and myself will be giving some thought 
 
to the issues. Terry, could this be an item for discussion at our next PC meeting? 
 
 
 
 

There then followed a general discussion on numerous PC issues. I raised the thorny issue of 
 
'Retrospective Planning' applications and the need to have greater enforcement through 
 
penalising developers/owners who abuse their planning permit. I suggested that CDC could 
 
achieve increased income and save a great deal of wasted effort and costs. If retrospective plans   
carried a fee of 10 or 20% of the value of the development. Mr Carvell responded that they were    
tied by central government regs..  I also gained the impression from other comments he made 
 
that they were not against retrospective planning applications, his view being that it was better 
 
to know about it than it be hidden..... So much for enforcement!! Inspections during development   
etc etc!!! 
 
 
 
 

The meeting was very well attended with around 100 present. Both Doug and I were impressed 
 
by the quality of the papers and the achievements by the 3 PC's prior to any 'Localism ' 
 
pressures!  We were less impressed about the role of CDC Councillors and what their role is, 
 
indeed even some of them were uncertain! 
 
It was worth attending.  
 
 

 
 
b) Email from Burton and Chingford Pond Local Nature Reserve Committee – 
 
West Sussex County Council chair the above meeting which meets 3 - 4 times a year to 
 
discuss the management of the Local Nature Reserve. Representatives include WSCC, 
 
Natural England, local residents, local landowners, Sussex Wildlife Trust, Petworth 
 
 

Management Company and Duncton Parish Council.  Lord Anstruther is one of the local 
 
landowner who attends. It was suggested at the last meeting to invite a representative from 
 
Sutton and Barlavington  Parish Council to attend future meetings. All meetings are held at 
 
Duncton Pavillion, in the morning and last about 1 - 2 hours.  The next meeting is due to take   
place in March 2012.  
 
 

 
 
If you would like to be represented I will forward you the details of the next meeting. Please 
 
could you let me know the name of the propsed attendee.”  
 
 
 
Cllr Parkes to attend.  
 
Y.Parkes 

 
 
c)  The Queen's Diamond Jubilee Beacons - 4th June 2012 – CDC have also sent an email on   
this subject:- 
 
I believe you have recently received a letter  and "Guide to taking Part" from Bruno Peek,   
Pageantmaster for The Queen's Diamond Jubilee Beacons, encouraging wide participation 
 
 

in the lighting of beacons on 4 June 2012 to celebrate the Queen's Diamond Jubilee. 
 
  
 
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 5 of 12 

The District Council will be considering its response. However, since this is very much a 
 
celebration by local communities, we would not wish to do anything that would interfere 
 
 

with or duplicate local celebrations. 
 
  
 
We should be very interested to know whether your Council proposes to organise a beacon 
 
or if you know of any other locations in your town or parish where there will be a beacon 
 
celebration, even if organised by others.” 
 
 

 
 
Cllr Johnson will contact Bignor Parish Meeting to suggest Bignor Hill as a suitable location.   
T.Johnson 
d) Consultation - Draft Statement of Community Involvement (SDNPA) - SDNPA have now   
analysed the responses received and used this to inform the draft Statement of Community 
 
 

Involvement for the South Downs National Park Authority and would like to hear from 
 
parishes regarding the proposed processes of engagement in the document.  
 
 

The draft Statement of Community Involvement and a report summarising the responses to 
 
the questionnaire can be found on the South Downs National Park Authority website. 
 
 
 

This consultation period will run for 8 weeks, from Monday 17th October 2011 until Friday  T.Johnson 
9th December. Cllr Johnson to review and comment,  
 
 

e)  Village SOS - Event 5th December 2011 – This event is to help rural communities across   
the  South  East  to  hear  from  business  experts  and  rural  specialists  to  help  struggling   
communities revive their villages. Cllr Johnson is to attend. 
 
 
 
f)  Sussex Pathwatch meeting this Thursday, 3rd November, 5pm, South Downs National 
 
 

Park office, Bepton Road Midhurst, GU29 9QX. Noted 
 
 
 
g)  WSCC Volunteer Development Team – Public Rights of Way Volunteers – Following 
 
consultation with user groups, local communities and other Local Authorities over the last 6   
months WSCC have developed 2 Rights of Way volunteer roles:- 
 
 

 
 
  Parish Path Inspectors 
 
  Volunteer rangers 
 
Parish Path Inspectors are required for Sutton & Barlavington – Cllr Cross volunteered. Clerk   J.Cross/ 
to inform WSCC.  
Clerk 
 
 
92.11 Agenda item No. 15 -  FINANCE 
 
 
 
a)  REVIEW OF SECTION 137 PAYMENTS FOR 2011/2012 AND 2012/13 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 6 of 12 

Organisation
Proposed 2012-13 
Proposed 2011-12  Actual 2010-11 
Actual 2009-10 
 
payment (£)
payment (£) 
payment (£)
payment (£)
 
(AGREED on 
 
8/12/11 meeting)
 
Sutton PCC
£250
£250
£250
£250
Barlavington PCC
£200
£200
£200
£200
 
Ebenoe Young Farmers
 
Sutton Village Hall
£200
£200
£200
£200
 
Sutton Youth Club
 
Village News
 
Citizens Advice Bureau (CAB)
£20
£20
£20
£20
 
Sussex Air Ambulance
£150
£150
£150
£150
 
Victim Support
£20
 
Rural Mobile Youth Trust - 
£50
Purple Bus
 
Actual Total
£820
£820
£820
£890
 
Additional Item for 2011/12
 
Sutton Village Magazine
200 £                       200
 
 
Total
£1,020
£1,020
 
 
 
 
 
 
 
 
 
 
 
 

Electoral Roll  Electoral Roll 
Total for S.137  Total allowable s.137 
 
for Sutton 
for 
purposes
payments for the year
 
(Dec)
Barlavington 
 
(Dec)
 
Year ended 31 March 
172
125
297
£1,912.68
 
2012
 
S.137 payment £6.44 
 
per parishoner
 
Year ended 31 March 
172
128
300
£1,845.00
 
2011
 
 

S.137 payment £6.15 
 
per parishoner
 
 
 
 
 
 
The Section 137 payments set out above were AGREED. The motion was PROPOSED by Cllr    
Johnson and SECONDED by Cllr Rogers. 
 
 
 
b)  PRECEPT and BUDGET FOR 2012/2013 
 
 
 
The budget was agreed and the final budget is located at the end of the minutes. The precept for    
2012/13 was set at £7200. The motion was PROPOSED by Cllr Johnson and SECONDED by   
Cllr Cross. 
 
 
 
 
 
c)  SETTING RESERVES TO CARRY FORWARD TO 2011/2012 and 2012/13 
 

 
  General Reserve 
 
  Computer Reserve 
 
  Pension reserve 
 

 
  Election Cost Reserve 

 
  Planning Committee Reserve 
 
 
As At 31/3/11 
As at 31/3/12  
As at 31/3/13  
 
BASED ON 
 
PROPOSED 
 
BUDGET EMAILED 
 
TO COUNCILLORS 
 
General Reserve (balancing item)  £1268.27 
Approx 
Approx 
 
£2864.56 
£2246.47 
 
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 7 of 12 

 Computer Reserve 
£500 
£500.00 
£500.00 
 
Pension Reserve 
£396.92 
Approx £519.75  Approx £647.25 
 
 

Election Cost Reserve 
£1,785.00 
£1,123.64 
££1,123.64 
 
Planning Committee Reserve 
Nil 
Nil 
Nil 
 
BT Kiosk maintenance Reserve 
Nil 
£150 
£150 
 
 
 
 

The motion was PROPOSED by Cllr Johnson and SECONDED by Cllr Young. 
 
 

 
 
 

d)  TO APPROVE ACCOUNTS FOR PAYMENT:- 
 
 
 

Paid Prior to meeting 
 
Net
VAT
Total
 
 
 

Post Office Ltd
PAYE Quarter 1
£  11
  4.00
 
Glasdon Manufacturing Ltd
Grit bin - Burton Mill Pond
£  17
  3.89 £    34
  .77 £  20
  8.66    
 
 
 
 

To be Paid at the meeting 
 
 

Net
VAT
Total
 
 
 

Sutton Village Hall
Hall hire August to November 2011
£    3
  9.50
 
Transfer re Election costs
Transfer from Reserve Accont 
£ 6
  61.36
 
(Election Reserve) to current account
 
 
 
 

 
 
 

e)  To approve the Clerk’s salary, and expenses 
 
 
 

Salary for September  2011: Total Net Salary £148.65 
 
 

Salary for October  2011: Total Net Salary £153.64 
 
 
 

Salary for November 2011: Total Net Salary £148.65 
 
 

Expenses for November 2011 
 
 

Date
Details
Reason
Cost ex 
VAT (£) Cost Inc 
 
VAT (£)
VAT (£)
 
6/7/11 Baby sitting
Parish Council 
28.00
 
meeting 6/7/11
 
7/9/11 Baby sitting
Parish Council 
28.00
 
meeting 7/9/11
 
22/9/11 Staples
Stationery (including 
105.85
23.60
129.45
 
ink cartridges £44.99)
 
 
 

9/11/11 Staples
Ink cartridges
69.52
13.90
83.42
 
24/6/11 BT
Line rental and 
36.26
 
Broadband to 22 
 
Sept 2011
 
305.13
 
 
 
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 8 of 12 

 
 
 
 
 

Cllr. T.Johnson PROPOSED and  
 
Cllr. N.Young SECONDED the motion (15 d&e) 
 
 
 
f)  TO  APPROVE  ACCOUNTS,  BANK  RECONCILIATION,  INCOME  AND   
EXPENDITURE  REPORTS,  AND  ACTUAL  V  BUDGET  REPORT  AS  AT  30    
SEPTEMBER 2011 
 
 
 
The motion to approval the accounts for the period was PROPOSED by Cllr Cross and 
 
SECONDED by Cllr Parkes. 
 
 
 
 

g)  BANK  MANDATE  UPDATE  –  Mandate  to  include  Cllr  Parkes  to  be  submitted  by  Cllr  Y.Parkes 
Parkes in November 2011. 
 
h)  OTHER FINANCIAL MATTERS WHICH DO NOT REQUIRE A DECISION 
 
 
93.11 Agenda item No. 16 -  DATE OF THE ANNUAL PARISHES MEETING 
– set for 
Wednesday 26 April 2012 
 
94.11 Agenda item No. 17 -  DATE AND TIME OF NEXT PARISH COUNCIL 
MEETING -  
Wednesday 18 January 2012. 
 
CLOSURE OF MEETING 
 
The Common Parish Council of Sutton & Barlavington meeting closed at 9.55pm. 
 Signed: 
APPROVED AT MEETING ON 18/01/12 & SIGNED BY  THE CHAIRMAN                                                                      
 
 
Cllr T Johnson                                                                      Date:18/01/12 
Chairman of  The Common Parish Council of Sutton & Barlavington 
 
Prepared: 15th January 2012, Louise Collis, Clerk to The Common Parish Council of Sutton & Barlavington 
 
 
 
  
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 9 of 12 

 
THE COMMON PARISH COUNCIL OF SUTTON & BARLAVINGTON - PLANNING APPLICATIONS AND DECISIONS 
7 September 2011 – 16 November 2011 
APPLICATION NO. 
APPLICANT 
WEEKLY 
CLOSING 
S&BPC 
CDC 
DECISION 
DATE 
LIST 
COMMENTS 
DECISION 
DATE 
BV/11/00319/FULNP 
The Barlavington Estate 
1/6/11 
23/6/11 
Mixed Objections 
 
 
 
Crouch Farm Cottages Crouch Lane 
Barlavington Petworth Erection of 
livestock building for over-
wintering dairy cattle and re-
siting of previously approved 
silege clamp. 
SN/11/02662/DOMNP 
Mr And Mrs P Chappatte 
13/7/11 
11/8/11 
Mixed support 
 
 
 
The Croft Bignor Road Sutton -  
Alterations to and retention of domestic 
outbuilding used for stabling, associated 
storage and ancillary accommodation in 
connection with the occupation of The 
Croft. 
SN/11/02924/TCANP 
Mrs Avril Southwell 
7/9/11 
29/9/11 
No Objection 
No TPO 
12/10/11 
 
Cedar Cottage The Street Sutton - 
Notification of intention to 
remove tips of branches by 3 
metres (in close proximity to 
power lines) to give a 2 metres 
clearance, crown lift (small 
diameter branches) by up to 3 
metres above ground level and 
reduce 2-3 no. branches length by 
2 metres (in the upper crown) on 1 
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 10 of 12 

APPLICATION NO. 
APPLICANT 
WEEKLY 
CLOSING 
S&BPC 
CDC 
DECISION 
DATE 
LIST 
COMMENTS 
DECISION 
DATE 
no. Cedar tree. 
 
SN/11/03734/TCANP 
Mr Jonathan Rodwell 
7/9/11 
29/9/11 
No Objection 
No TPO 
12/10/11 
 
Rectory Gate Cottage The Street 
Sutton -Notification of intention 
to fell 1 no. Acer platanoides 
'Crimson King' (T1) and 1 no. 
Leyland Cypress hedgerow (18m 
long) (G1), crown lift to 3 to 4m 
above ground level (removing small 
diameter branches) and thin crown 
by 5% on 1 no. Birch tree (T2) and 
1 no. Cherry tree (T3.) 
 
SN/11/03814/TCANP 
Mrs Sarah Oldworth 
14/9/11 
5/10/11 
No Objection 
No TPO 
14/10/11 
 
Land North Of Hopkins The Street 
Sutton - Notification of intention 
to remove stem at 1.5m (leave 
branch to south on 1 no. Sumac 
tree (T1)), coppice 1 no. Hazel 
(T2), 1 no. Ash tree (T3) 5 no. 
Sycamore trees (T4, T5, T6, T10 
and T11), remove branch extension 
back by 3m and remove branch to 
north on 1 no. Plum tree (T7), 
reduce height down to 5m on 1 no. 
Hazel (T8), fell 2 no. Plum trees 
(T9). 
SN/11/03992/TCANP 
Mrs Susan Shipway 
5/10/11 
27/10/11 
No comment 
No TPO 
28/10/11 
 
Browns House The Street Sutton 
Pulborough 
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 11 of 12 

APPLICATION NO. 
APPLICANT 
WEEKLY 
CLOSING 
S&BPC 
CDC 
DECISION 
DATE 
LIST 
COMMENTS 
DECISION 
DATE 
Notification of intention to 
repollard down to 4m (remove 
regrowth) on 1 no. 
Eucalyptus tree and fell 2 no. 
Silver Birch trees. 
SN/11/04018/TCANP 
Jonathan Rodwell 
5/10/11 
27/10/11 
No comment 
No TPO 
28/10/11 
St John Baptist Church The Street 
Sutton Pulborough 
Notification of intention to 
reduce height by 4m and install 
cobra bracing 
on 1 no. Lawson Cypress tree (T1). 
SN/11/04590/TCANP 
Mrs Sarah Oldworth 
2/11/11 
23/11/11 
 
 
 
 
Hopkins The Street Sutton 
Pulborough 
Notification of intention to 
coppice 1 no. Sycamore tree (T12) 
and fell 1 no. Willow tree (T13) 
and reduce height to 3m on 1 
no.Conifer hedge (T14). 
 
 
 
The Common Parish Council of Sutton & Barlavington – 16th November 2011 
page 12 of 12