This is an HTML version of an attachment to the Freedom of Information request 'Broadband - Sutton - Bignor - Barlavington - Parish meetings'.

THE COMMON PARISH COUNCIL OF SUTTON & BARLAVINGTON 
 
APPROVED MINUTES OF A MEETING OF  
THE COMMON PARISH COUNCIL OF SUTTON & BARLAVINGTON HELD ON 
WEDNESDAY 17th SEPTEMBER 2008 AT 7.00 PM SUTTON VILLAGE HALL 
 
 
 
ACTION 
Present: 
 
Cllrs. David Green, Gordon Owen, Anthea Pratt, Sebastian Anstruther and Joy Mayes. 
 
 
 
 

In Attendance:- 
 
D.Cllr  John  Elliott  and  Louise  Collis  (Clerk  to  the  Common  Parish  Council  of  Sutton  &   
Barlavington). 
 
 
 
The Common Parish Council of Sutton & Barlavington Meeting commenced at 7.05pm. 
 
 

 
 
Agenda item No.1 -  APOLOGIES AND REASON FOR ABSENCE 
 
C.Cllr Tex Pemberton and Cllr  Dee Le Bourlier 
 

 
 
 
 

Agenda item No.2 -  CODE OF CONDUCT - DECLARATION OF INTEREST by 
 
Councillors on any of the agenda items 
 
 
 
The Clerk reminded Councillors of their duty to declare personal and prejudicial interests.   
 
 
 
 

Cllr S Anstruther declared an interest via Barlavington Estate in:- 
 
1.  the renewal of the noticeboard licence agreement  (Agenda item 10)  
 
2.  and 1 And 2 Sutton Hollow The Street Sutton (Agenda item 8). 
 
  
 
No other new or altered Declarations were made. 
 
 

 
 
 
 
Agenda item No.3 MINUTES OF THE MEETING HELD ON  21st JULY 2008 
 
The Minutes of the meeting held on 21st July 2008 were declared correct and accepted as a   
true record, and Council AGREED that they should be signed following completion of the    
meeting. Cllr. G.Owen PROPOSED and Cllr. J.Mayes SECONDED the motion. 
 
 
 
Agenda item No.4 -   MATTERS ARISING 
 
 
 
a.  Broadband Update – The Area Manager of BT has contacted Cllr G Owen in order to 
 
 

meet to discuss. A date has not yet been set. 
 
 
 
Cllr S Anstruther reported that he is currently involved with the Leader Programme 
 
which is an EU programme using European money from the Agriculture budget to be fed   
back into rural communities. One target of the Leader Programme is to improve 
 
communications and broadband issues. The programme is keen to help communities. 
Clerk 
The clerk will contact Cllr Anstruther for more information. 
 
 
 
Cllr P Nicholls has informed the clerk that he is keen to get involved with this issue. The 
 
Council agreed that moving forward Cllr P Nicholls will be involved. 
 
 

 
 
b.  BT proposed closure of the red telephone box in Sutton   - The clerk has been in 
 
contact with Dave Hayland, CDC, re the phone box issue. Earlier in September BT 
 
The Common Parish Council of Sutton & Barlavington -  17th September 2008 
page 1 of 4 

announced that Parish/ Town/ District Councils could possibly save their classic red BT 
 
phone boxes under the 'Adopt a kiosk' scheme for £1. The clerk spoke to Mr Hayland. 
 
 

He is awaiting the outcome of the initial BT consultation over all the telephone boxes in   
the CDC area. In the meantime BT has confused the issue by announcing the “Adopt a 
 
kiosk” scheme. Again it is not clear whether there will be a maintenance fee or 
 
handover the telephone box without the telephone. Mr Hayland will update the clerk 
 
when he has more information. 
 
 

 
 
The clerk is to check with CDC planning about the red telephone box being in a 
Clerk 
conservation area and whether or not BT can remove the telephone box without 
 
planning consent. 
 
 
 
 

c.  Southern Water – Report on completion Draft Water Resources Management Plan   
Questionnaire – The clerk has reviewed the document – It is general and no specific 
 
reference to Sutton & Barlavington. The questionnaire is not to be completed. 
 
 
 
Agenda item No. 5 -   DISTRICT COUNCILLOR’S REPORT  
 
 

D.Cllr John Elliott introduced himself. 
 
 
 
D.Cllr Elliott informed the council that Bury has received concessions from WSCC re the 
 
motorbikes on Bury Hill. There will be more road signage, reduction in hedges and more 
 
police presence. 
 
 

 
 
D.Cllr Elliott will be on the District Council Planning committee as well as the Licensing 
 
Committee. 
 
 
 
Agenda item No. 6 -   COUNTY COUNCILLOR’S REPORT 
 
 

No report submitted. 
 
 
 
Agenda item No. 7 -   PARISH COUNCIL BOUNDARIES 
 
 

The Clerk has been speaking to Gary Robertson at CDC about the possibility of 
 
incorporating Bignor with Sutton &  Barlavington. Mr Robertson has spoken to the 
 
Ministry of Justice who have recently brought out the Community Governance document. 
 
Mr Robertson is waiting to hear back from Steve Acort who has recently dealt with an order   
where 3 parishes joined together in a group order. However in that case the 3 parishes 
 
 

agreed to change the name so that there was only one name.  
 
 
 
The other issue is that the number of councillors will be limited to 7. Therefore 
 
Barlavington would only have 1 councillor and Bignor have 1 councillor. 
 
 
 
 

Once Gary Robertson has heard back from the Ministry of Justice he will get in touch. 
 
 
 
Agenda item No.8 NEW PLANNING APPLICATIONS AND NOTIFICATION OF 
 
RECENT DECISIONS 
 
 
 
 

a) 
Planning appendix 
 
   See list circulated 
 
 
 
SN/08/02020/DOM - Barlavington Estate,  1 And 2 Sutton Hollow The Street Sutton  
 
To demolish existing single storey South West addition and re-build as a two storey 
 
 

extension. Demolish existing porch and conservatory replacing with ground floor cat-slide 
 
extension. Front (roadside) elevations are to remain unaffected. New two storey extension 
 
to incorporate at ground floor level 1 no. new wc and kitchen, at first floor level 1 no. new 
 
bedroom and bathroom. New single storey rear extension to incorporate 1 no. new 
 
The Common Parish Council of Sutton & Barlavington -  17th September 2008 
page 2 of 4 

conservatory/breakfast room and living room. Internal alterations to existing house at 
 
ground floor level: Conversion of existing kitchen and dining room. Creation of new 
 
 

staircase within living room. Removal of existing bathroom for enlargement of north side 
 
living room. At first floor level, creation of 1 no. new bedroom and bathroom. 
 
REFUSED 
 
 
 
The parish council asked Cllr S Anstruther for his reaction to the decision by CDC to refuse    
the above application. The parish council had strongly supported the application. 
 
 
 
Cllr Anstruther had been very surprised with the decision. He met with Tom Tanner (CDC 
 
Planning officer), Sarah Crease (CDC Planning line manager) and Graham Tight (Historic 
 
Buildings Consultant). CDC understood the under pinning issues and were not averse to a 
 
slight expansion. CDC’s concern was about t
 
he back of the property. CDC do not want the 
 
back of the property obscured by the extension. The Barlavington Estate have been invited 
 
to submit another application. 
 
 
 
Agenda item No. 9 -   REPORTS FROM REPRESENTATIVES ON OUTSIDE 
 
 

BODIES 
 
None 
 
 
 
Agenda item No. 10 -   NEW CORRESPONDENCE 
 
a)  South East England Regional Assembly – Partial Review of the South East Plan  - 
 
S. Anstruther 

Gypsy & Traveller Accommodation– Deadline 21 November 2008. Cllr Anstruther 
 
to review. 
 
b)  West Sussex NHS Primary Car Trust – NHS Consultation – deadline 17 October 
A.Pratt/ 
2008 – Cllrs Pratt and Mayes to review 
J.Mayes 
 
 
 

c)  CDC- 2008/09 Flood Survey – Deadline – 31 March 2008 – Cllr D Green to 
D.Green/ 
complete for Sutton and Cllr Anstruther to complete for Barlavington. 
S.Anstruther 
 
 
d)  CDC – Fixed Play Equipment and Play activity provision survey – Deadline 1 
 
October 2008 – not to be completed 
 
 

e)  WSCC – Minerals & Waste Development Framework – Summary of July meeting 
 
can be found on website www.westsussex.gov.uk/mwdf . Another meeting on 17 
 
October 2008 – No one to attend 
 
f)  Barlavington Estate – Parish Noticeboard – renewal of 12 month Licence – The 
 
Council AGREED that the chairman should sign the agreement. It was also 
Clerk 
 

AGREED that the clerk will request that a longer Agreement be drawn up next year.  D.Green 
g)  Tangmere Recycling Site – Free Public Open Day – Sunday 28th September 2008 – 
 
D. Green to attend. 
 
h)  CDC – The Big Tidy Up – Do not to participate. 
 
i)  Cllr  Dee Le Bourlier regrets to informthe council that she must resign as she is 
 
Clerk 

leaving the area. The clerk will take the necessary steps to co-opt a new member of 
the council 
 
Agenda item No. 11-   CIRCULATION FILE – NO.17
 
 
Index in order of receipt 
DATE 
INFORMATION 
TITLE 
RECEIVED 
SOURCE 
August 08 
CDC 
Minutes of the meeting of the Standards 
Committee held on 24th July 2008 
August 08 
Police 
Neighbourhood Policing – Midhurst & Petworth 
– July – August 2008 
The Common Parish Council of Sutton & Barlavington -  17th September 2008 
page 3 of 4 

August 08 
North East Parishes 
Area Profile Headline Statistics 
Community Forum 
September 08  NALC 
LCR September 2008 
September 08  Sussex Police 
Report of the meeting held on 31 July 2008 
Authority 
September 08  SALC  
Briefing & Update Bulletin September 2008 
 
Agenda item No. 12 -  FINANCE 
 
a)  To approve accounts for payment 
 
b)  To approve the Clerk’s salary and expenses 
 
Cllr. G.Owen  PROPOSED and  
Cllr. D.Green SECONDED the motion (12 a&b) 
 
C.  To  approve  Income  &  Expenditure  Reports  for  the  period  ended  31  August 
2008  
D.  To approve the bank reconciliation for the period ended 31 August 2008  
E.  To approve the Actual v Budget overview for the period ended 31 August 2008  
 

Cllr. G.Owen  PROPOSED and  
Cllr. S.Anstruther SECONDED motions (12 c – e) 
 
Agenda item No. 13 -  DATE AND TIME OF NEXT PARISH COUNCIL MEETING 
 
The next Parish Council Meeting will be WEDNESDAY 19th November 2008 at 7.00 pm, 
in Sutton Village Hall. 
 
 
CLOSURE OF MEETING 
The Common Parish Council of Sutton & Barlavington meeting closed at 8.15pm. 
 Signed: 
 
APPROVED AT MEETING ON 19/11/08 & SIGNED BY  THE CHAIRMAN                                                                      
 
 
 
 
Cllr. D.Green                                                                            Date:19/11/08 
Chairman of  The Common Parish Council of Sutton & Barlavington 
 
 
 
 
25th September 2008 
Louise Collis, Clerk to The Common Parish Council of Sutton & Barlavington 
 
The Common Parish Council of Sutton & Barlavington -  17th September 2008 
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