THE COMMON PARISH COUNCIL OF SUTTON & BARLAVINGTON
APPROVED MINUTES OF A MEETING OF
THE COMMON PARISH COUNCIL OF SUTTON & BARLAVINGTON HELD ON
WEDNESDAY 17TH JANUARY 2007 AT 7.00 PM SUTTON VILLAGE HALL
ACTION
Present:
Cllrs. David Green, Gordon Owen, Brian Verrall, Susan Welman, Anthea Pratt, Stuart
Dallyn and Sebastian Anstruther.
In Attendance:-
D.Cllr Susan Hallock, C.Cllr Tex Pemberton, Anna Gilham, Sue Weekes and Louise
Collis (Clerk to the Common Parish Council of Sutton & Barlavington).
The Common Parish Council of Sutton & Barlavington Meeting commenced at 7.00pm.
Agenda item No.1 - APOLOGIES FOR ABSENCE
No apologies received.
Agenda Item No.2 - CODE OF CONDUCT – Declaration of Members’ Personal and
Prejudicial Interests on items included on the Agenda
The Clerk reminded Councillors of their duty to declare personal and prejudicial interests.
No declarations made.
Agenda item No. 3 – MINUTES OF THE MEETING HELD ON 15TH NOVEMBER
and 13th DECEMBER 2006
The Minutes of the meeting held on 15th November 2006 were declared correct and
accepted as a true record, and Council
AGREED that they should be signed following
completion of the meeting. Cllr. S.Anstruther
PROPOSED and Cllr. G.Owen
SECONDED the motion.
The Minutes of the meeting held on 13th December 2006 were declared correct and
accepted as a true record, and Council
AGREED that they should be signed following
completion of the meeting. Cllr. S.Anstruther
PROPOSED and Cllr. G.Owen
SECONDED the motion.
Agenda item No. 4 - MATTERS ARISING
a) Village Design Statement
The Chairman is still waiting for individuals to let him know if they are interested in
ONGOING
helping with the Village Design Statement.
b)
Broadband
C.Cllr Tex Pemberton organised for a copy of the grant proposal for Plaistow to be sent
via email to Cllr S.Anstruther. He has not had a chance to read it yet however Cllr
S.Anstruther has identified the person at WSCC who is the IT expert – Joyce Stroud. It
was
AGREED by the Council that Cllr S Anstruther will arrange a meeting with Ms
ONGOING
Stroud, Bill Lewis (Kijoma Broadband), and himself to see how to progress.
The Common Parish Council of Sutton & Barlavington -17th January 2007 minutes
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c) Introduction of Emergency Plan
See item 7 below.
d) WSCC – North Chichester County Local Committee – Street Scene in West
Sussex
No submission
e)
CDC – Planning Application communications with Parish Councils
The Clerk was unable to attend the discussion group as one of her children was off sick.
The clerk has received some information from CDC following the meeting. The
information outlines the move to reduce postal notification on planning applications and
make more use of the CDC website and emails.
f)
WSCC – Rights of Way Improvement Plan for West Sussex
Cllr G Owen reviewed the document and sent a letter stating that the Council had no
comments to submit but that we supported the plan.
g)
War Memorial Plaque
Cllr A Pratt provided a briefing note from the PCC about the Brass Memorial Plaque (see
A.Pratt /
Appendix). The briefing note confirmed that the necessary work to be carried out would
Clerk
cost £528.75. The work is acceptable to the Parish Council. At the last meeting it was
agreed that the council would pay the lower of (i) 50% of the total cost and (ii) £500. It
was
AGREED that Cllr A Pratt would provide the clerk with a copy of the quote or the
invoice before the next meeting so that the PCC could be paid in March 2006. The motion
was
proposed by Stuart Dallyn and
seconded by Brian Verrall.
h)
Bignor Vineyard
Mrs Anna Gilham was thanked by the chairman for attending and she was asked to
address the meeting. Ms Gilham recapped that there had been a meeting in May 2006 with
the Agents followed by a letter from Bignor Parish Meeting being sent to the Agents with
suggested changes to the current fence. No further meetings or discussions were held and
now an application has been submitted with no changes. There has been a lot of objection
to the application by West Burton and Bignor residents. The common objections are the
effects on the area and traffic. The application is going to committee on 13 February 2007.
Ms Gilham asked the Council to write a letter to CDC. It was
AGREED by the Council
that the clerk would write to CDC supporting the suggestions made by the Bignor Parish
Meeting on the grounds that the members of the Parish drive the roads around the Roman
Villa at Bignor and also use the roads for leisure activities. Further points to be noted are:-
(i) As previously pointed out the fence is very close to the highway. When deer cannot get
over a fence they run along the fence looking for a break in the line. Running along the
fence in this situation means running along the highway because the fence line is so close
to it. (ii) The fence damages an AONB. The motion was
proposed by Cllr D Green and
Clerk
seconded by Cllr S. Dallyn.
Agenda item No.5 - DISTRICT COUNCILLOR’S REPORT – D.Cllr. Susan Hallock
D.Cllr S Hallock reported West Sussex are to change the speed camera criteria in April
2007.
D.Cllr S Hallock will find out what is happening with regard to the appeal for Darrsfield
D.Cllr
and the planning enforcement officer visit for the a beer cellar chiller (Air Condenser) at
S.Hallock
the White Horse Pub.
The Common Parish Council of Sutton & Barlavington -17th January 2007 minutes
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D.Cllr S Hallock asked if anyone had any questions.
Cllr S Welman asked about the introduction of a speed limit on Folly Lane. D.Cllr Hallock
does not believe the lane meets the criteria for a speed limit.
Agenda Item No. 6 - COUNTY COUNCILLOR’S REPORT – C.Cllr. Tex Pemberton
C.Cllr Tex Pemberton reported the following
i)
County Local Committee. The date of the next meeting is at the Midhurst
Grammar School, on 6th March 2007, at 1900.
ii)
Budget 2007/08. You will know that once again West Sussex has received one of
the lowest grant settlements from Government for the fifth consecutive year. In order to
keep the level of Council Tax low, some difficult decisions will have to be made. Our
grant increase is 2.7%, £2.1m, which is the equal lowest among the 34 English Counties.
The average rise nationally is 3.8% with Dorset getting 9.5%. Just to keep pace with
inflation alone we needed an extra £11.5m.
iii)
A whole new way to contact your Local Police. Sussex Police have just issued a
new guidance on making contact with the police. In brief:
If its an
emergency, or to report a crime,
ring 999.
For other crimes and urgent matters there is still the central
0845 60 70 999
number to call the police.
However, if the matter is not urgent and you would like to find out who the officers
for your neighbourhood are, along with how to contact them, go to
www.sussex.police.uk type in your post code and you will find the names and
photographs of all your neighbourhood officers. Click on their pictures and you
will see their personal profiles and contact details. You can contact them either by
sending an email or by leaving them a voicemail message simply by calling 0845
60 70 999 and using the individuals extension number provided.
The pages on the web site also contain a monthly ‘What’s happening in your area’
community update, regular news flashes for the District, details of upcoming street
briefings, up-to-date information about how local police are doing, and details
about your nearest police station.
iv)
Dissemination of Information. I continually forward emails to the Parish Clerk
providing information on issues that I judge will be of interest. In recent weeks these have
covered: Debt Threat – don’t be fooled by offers; Beat bullying; NHS Review – delay of
considerations to post Christmas; WSCC Electronic Newsletters; Young on net at our
Libraries; RoW Improvement Plan, Have your Say; Buy in Confidence from these Traders
(from our Trading Standards Team); the release about another poor grant settlement, and
the latest information about new ways to contact Sussex Police. Please use this
information as you wish, including in your Parish Newsletters, it is all in the public
domain and will be of varying interest to residents in the Parish.
The Common Parish Council of Sutton & Barlavington -17th January 2007 minutes
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Agenda Item No. 7 – INTRODUCTION OF AN EMERGENCY PLAN
The Council
AGREED that at this time there is no need for an Emergency Plan.
The Council also
AGREED that it would be worthwhile for a First Aid course to be run
for the parishioners. The clerk will look into a First Aid demonstration at the Annual
CLERK
Parish Meeting in April.
Cllr S Anstruther also suggested that a member of the parish could be trained by St John’s
Ambulance to be a “First Responder”.
The motions were
proposed by Cllr G Owen and
seconded by Cllr D Green.
Agenda item No. 8 – NEW PLANNING APPLICATIONS AND NOTIFICATION
OF RECENT DECISIONS
a.
White Horse Pub
See Item 5 above
b.
Darrsfield Appeal
See Item 5 above
c.
Recent planning applications and decisions
All Councillors received a copy of the list. See Appendix.
Agenda Item No. 9 – REPORTS FROM REPRESENTATIVES ON OUTSIDE
BODIES
North East Parishes Forum. Cllrs B.Verrall and S.Anstruther attended the meeting on 7th
December 2006. A copy of the presentation has been placed in circulation file 7.
The next meeting is being held on Wednesday 14th March at Sutton Village Hall at 7pm.
Agenda item No. 10 – NEW CORRESPONDENCE
a.
CDC Annual Parishes Meeting – Thursday 25th January 7.pm – Cllr S
S
Anstruther to attend
Anstruther
b.
WSCC Highways & Transport works Programme 2007/08 and forward plan
– no work planned for Sutton & Barlavington for 2007/08
c.
CDC – Delivering Development opportunities consultation – 6 week informal
S
consultation period will start from 19th January - Sutton & Barlavington have not
Anstruther
been included in Settlements to be discussed – Cllr S Anstruther to review.
d.
WSCC – County Night Exercise – Annual West Sussex Youth Service night
navigation exercise to take place from 5.30pm, Sat 27th January, to 9am, Sunday
28th January. Course of about 30km in the area between A285 and A29 to the south
of the Singleton to East Dean Villages, and to the south of Seaford College.
e.
CDC – Parish Council Elections – 3rd May 2007 – The Council was asked if
someone would be prepared to be the designated person in t he parish who will
issue the Nomination documents to potential parish Council candidates? (Sutton &
Barlavington). Cllr D Green put himself forward. The Clerk will inform CDC.
Clerk
The Common Parish Council of Sutton & Barlavington -17th January 2007 minutes
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f.
HM Revenue & Excise – claim for refund by local authorities and similar
bodies – The claim for a VAT refund for the 3 years ended 31 March 2006 has
been forwarded to the Public Authorities Unit of Expertise in London for
verification. They have requested copies of 3 specific invoices and clarification of
Clerk
the items supplied. The clerk will answer the letter.
g.
WSCC – Denominational School Transport – Consultation – The cabinet
minister for Children and Young People’s Services has recently decided to consult
the community of West Sussex regarding the proposal to reduce the level of
transport support offered to children who travel to denominational schools. The
consultation will continue until 9th February 2007. The consultation will be through
leaflets distributed at certain schools. Do action required.
h.
Fulford Parish Council – Council website – The parish council has built a site
for their community using some very simple to use and inexpensive tools. The site
is updated and administered by several members of the Council, and with minimal
training. They are now able to deliver meeting notices, newsletters, council
minutes and much more without the need to print endless documents, or take up
the valuable time of the Parish Clerk or the Councillors. The site has been a big
success. It was
AGREED that at this time the Parish does not need a website. No
action required.
i.
SALC – Launch of “Become a Councillor – Make a Difference” – A DVD
Clerk/
and pack shortly to be launched. There will be a 3 venues is West Sussex where the
D.Green
DVD and packs will be presented
Dunford – 10 February
Billingshurst Village Hall – 15 February
Hurstpierpoint Village Centre – date to be arranged
2 packs will be sent to each parish – one for the chairman and one for the clerk.
j.
SALC – Training weekend 9-11 February – Courses for experienced
councillors, new clerks and CiLCA fast-track. Cllr S Anstruther has requested
course material for the section of the course headed “Performance Review and
Clerk
working in clustered groups of Councils”.
k.
Storrington & Sullington Parish Council - Meetings with Nick Herbert MP -
The Chairman of the Parish Council has recently started having meetings with Nick
Herbert M.P., and apparently Mr. Herbert is finding these really useful and is
interested in similar meetings with other Charimen of Parishes within his
constituency. It is understood that these meetings are emphatically as the local
M.P., and not party-political. Cllr G Owen agreed to attend such a meeting. The
Clerk/
clerk will make the necessary arrangements.
G.Owen
Agenda item No. 11 – Circulation File No. 7
Index in order of receipt
DATE
INFORMATION
TITLE
RECEIVED
SOURCE
16/11/06
SALC
County circular – Autumn 2006
30/11/06
LCR
Special November 06 issue
01/12/06
DEFRA
Rural Services review –
reviewing standards 2006
15/12/06
Home Share
Launch of Homeshare in West
The Common Parish Council of Sutton & Barlavington -17th January 2007 minutes
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Sussex
05/01/07
WSCC
Connections – Issue No.28
11/1/07
Martlett Homes
Affordable Rural Housing
Partnership meeting
12/01/07
LCR
January 2007 issue – Vol 58
no.5
17/01/07
North East Parishes
Copy of presentation from
Forum
meeting held on 7th December
2006
The Clerk noted that the following circulation files had not been returned: - 1, 5 and 6.
Agenda Item No. 12 - FINANCE
a. To approve accounts for payment
i)
Sutton Village Hall
Hall Hire – Parish Council meeting
£15.00
17th January 2007
ii)
David Green
Reimbursement of Peppercorn Rent
£1.00
– Barlavington Noticeborad
Cllr. A.Pratt
PROPOSED and Cllr. S.Welman
SECONDED that the account for payment
should be paid.
b. To approve the Clerk’s salary and expenses
Salary for January 2007 – Due for payment on 15th January
LCP Scale 20 (per SALC payment Schedule)
£9.019 per Hour
Number of weeks in month (4 weeks and 3 days)
4.43
Total number of hours worked in January
17.71
Total Salary for January 2007
£159.77
Salary for February 2007 – Due for payment on 15th February 2007 CHEQUE TO BE
POST DATED
LCP Scale 20 (per SALC payment Schedule)
£9.019 per Hour
Number of weeks in month (4 weeks)
4.00
Total number of hours worked in February
16.00
Total Salary for February 2007
£144.30
The Common Parish Council of Sutton & Barlavington -17th January 2007 minutes
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Expenses for January 2007
Date
Details
Reason
Cost ex
VAT (£) Cost Inc
VAT (£)
VAT (£)
20/12/06 BT
Line rental for the
31.57
5.52
37.09
period 01 Dec to 28
Feb 07 and call
charges to 28 Nov 06
23/11/06 Staples
Ink cartridges, labels
31.80
5.57
37.37
and display folders
14/11/06 The Scribbling colour Ink
23.80
shop
cartridge/paper
13/12/06 Babysitter
Babysitter for precept
16.00
0.00
16.00
meeting 13/12/06
114.26
Cllr. D.Green
PROPOSED and Cllr. S.Welman
SECONDED that the Clerk’s salary and
expenses should be paid. Council
AGREED.
c. To discuss and approve Section 137 payments
As previously provisionally agreed at the meeting on 15th November 2006 the following
S.137 payments were
AGREED to be paid.
Organisation
Proposed 2006-07
payment (£)
Sutton PCC
£150
Barlavington PCC
£150
Ebenoe Young Farmers
£150
Sutton Village Hall
£150
Citizens Advice Bureau (CAB)
£20
Sutton Youth Club
£150
Rural Mobile Youth Trust -
£50
Purple Bus
£820
Cllr. S Anstruther
PROPOSED and Cllr.A Pratt
SECONDED the motion.
Although the S.137 payment was approved for payment to Sutton Youth Club it was
decided to hold back the payment until the future of the club is more secure.
d. To approve Income and Expenditure Reports for the period ended 31 December
2006
e. To approve the bank reconciliation for the period ended 31 December 2006
f. To approve the Budget v Actual overview and the draft accounts for the period
ended 31 December 2006
Cllr. G Owen
PROPOSED and Cllr. S.Welman
SECONDED the approval of items 12 d)
to 12f) above. Council
AGREED.
The Common Parish Council of Sutton & Barlavington -17th January 2007 minutes
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Agenda item No. 14- DATE & TIME OF NEXT PARISH COUNCIL MEETING
Wednesday 21st March 2007 at 7.00 pm, in Sutton Village Hall.
Following the meeting
the clerk discovered that Sutton Village Hall is in use and the next meeting will now
take place on Wednesday 28th March at 7pm.
CLOSURE OF MEETING
The Common Parish Council of Sutton & Barlavington meeting closed at 8.45pm.
Signed:
APPROVED AT MEETING ON 28/3/07 & SIGNED BY CHAIRMAN
Cllr. D Green Date:28/3/07
Chairman of The Common Parish Council of Sutton & Barlavington
29 January 2007
Louise Collis, Clerk to The Common Parish Council of Sutton & Barlavington
The Common Parish Council of Sutton & Barlavington -17th January 2007 minutes
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