Mr Andrew Montford
[FOI #107693 email]
Freedom of Information Department
Norfolk NR18 0WW
01953 425699 Ext: 2803 Fax:
01953 42 3948
24th April 2012
[Norfolk Constabulary request email]
Dear Mr Montford Freedom of Information Request Reference No: FOI 677/11/12
I write in connection with your request for information received by the Norfolk Constabulary on the
26th March 2012 in which you sought access to the following information:
Following our response to your request regarding hours spent on the investigation into the
acquisition of emails from the University of East Anglia you have requested that we provide
any details of man hours that we do have.
Norfolk Constabulary holds information relevant to your request. Response to your Request
Norfolk Constabulary has located the following information as relevant to your request.
When responding to a request for information under the terms of the Freedom of Information Act, a
public authority is not obliged to provide information if the authority estimates that the cost of the
retrieval of the information requested would be in excess of £450 (equivalent to 18 hours work).
The costs criteria relates to a request in its entirety, which means that if we cannot retrieve all of
the information requested within the costs limit, we are not obliged to retrieve any
The Norfolk Constabulary estimates that to retrieve all the information you have requested would
exceed cost in excess of £450.
In our response to your previous request for information (FOI ref 629/11/12), officers and staff
involved in this investigation will also be involved in a number of other enquiries at the same time.
It would not be necessary for them to record their time spent on the individual enquiries. Some
information regarding hours spent on specific activities may exist but this will depend on whether
the individual officers have noted these in either their own pocket note books or rough books.
Therefore any information provided would not answer your request in full as it would not capture
the total number of hours worked on this enquiry.
The only way to locate any
information relevant to your request would be to ask all officers who
have been involved in the investigation since it’s commencement to review their PNBs or rough
books, for the relevant time period, to see if any hours have been recorded. To date a large
number of officers have been involved in this enquiry, in a variety of roles and for differing time
periods, since the start of the enquiry therefore to undertake this task would clearly exceed the
appropriate limit for dealing with Freedom of Information requests, in terms of costs, and therefore
Section 12(1) of the Freedom of Information Act applies.
Section 12(1) of the Freedom of Information Act states that a public authority is not obliged to: “…comply with a request for information if the authority estimates that the cost of complying with
the request would exceed the appropriate limit”.
The Freedom of Information (Appropriate Limit and Fees) Regulations 2004, defines the
‘appropriate limit’ for the Norfolk Constabulary as £450, and specifies that this sum equates to 18
hours work at a standard rate of £25 per hour.
In accordance with Section 17 of the Freedom of Information Act (2000), this serves as a Refusal
Notice for your request.
Although we have detailed above that to locate any information relevant to your request would
exceed the appropriate limit when dealing with a Freedom of Information request, we have been
able to extract details of overtime hours that have been claimed since the start of the investigation.
These are overtime hours that have been submitted for payment by officers of the rank of
constable or sergeant. Ranks above sergeant do not claim overtime for payment.
This response will be published on the Norfolk Constabulary’s web-site www.norfolk.police.uk
under the Freedom of Information pages at Publication Scheme - Disclosure Logs.
Should you have any further queries concerning this request, please contact me quoting the
reference number shown above.
Freedom of Information Department
A full copy of the Freedom of Information Act (2000) can be viewed on the ‘Office of Public Sector
The Norfolk Constabulary is not responsible for the content, or the reliability, of the website referenced. The
Constabulary cannot guarantee that this link will work all of the time, and we have no control over the
availability of the linked pages.
Your Right to Request a Review of Decisions Made Under the Terms of the
Freedom of Information Act (2000).
If you are unhappy with how your request has been handled, or if you think the decision is
incorrect, you have the right to ask the Norfolk Constabulary to review their decision.
Ask the Norfolk Constabulary to look at the decision again.
If you are dissatisfied with the decision made by the Norfolk Constabulary under the Freedom of
Information Act (2000), regarding access to information, you must notify the Norfolk Constabulary
that you are requesting a review within 2 months of the date of its response to your Freedom of
Requests for a review should be made in writing and addressed to:
Freedom of Information Decision Maker
Professional Standards Department
Operations and Communications Centre
Norfolk NR18 0WW
Email: [Norfolk Constabulary request email]
In all possible circumstances the Norfolk Constabulary will aim to respond to your request for us to
look at our decision again within 20 working days of receipt of your request for an internal review.
The Information Commissioner.
After lodging a request for a review with the Norfolk Constabulary, if you are still dissatisfied with
the decision, you can apply to the Information Commissioner for a decision on whether the request
for information has been dealt with in accordance with the requirements of the Act.
For information on how to make application to the Information Commissioner please visit their
website at www.informationcommissioner.gov.uk
or contact them at the address shown below:
The Information Commissioner’s Office
Telephone: 01625 545 700