APPENDIX B
UNIVERSITY OF GLASGOW AUDIT COMMITTEE
Wednesday 9 November 2011
AUDIT/2011/16. Matters Arising
.1 Research Management System (Audit/2010/28 and 39)
Work on process re-engineering was ongoing with Deloittes. A review of internal controls
and efficiencies would be necessary following this, and might require additional resource.
The committee would be updated further in February 2012.
Wednesday 18 May 2011
AUDIT/2010/39. Implementation of Outstanding Priority 1 and 2 Recommendations
The Committee was updated on the degree of implementation of the audit
recommendations.
Finance Office
A manager had been appointed to lead the unit that would combine pre- and post-award
Research activities, following the review of Research Management. A process
reengineering exercise was underway in this area, with a view to addressing process and
system weaknesses, to ensure a more efficient and transparent service for users and
maintain the required controls, including those required for funders. A further update
would be provided at the next meeting.
Wednesday 23 February 2011
AUDIT/2010/28. Implementation of Outstanding Priority 1 and 2 Recommendations
The Committee was updated on the degree of implementation of the audit
recommendations.
Finance Office
As a result of the review of Research Management carried out by the Secretary of Court,
SMG had agreed that pre- and post-award activities would be combined into one single
unit. A position was being recruited to head up the Unit and would report to the Director
of Finance. A paper would be provided to SMG in March on integration of the research
system with Agresso, with implementation due by November 2011. The Director informed
the Audit Committee that Deloitte would be carrying out a process reengineering exercise
at c£20k. He confirmed that the team carrying out the exercise would be separate from the
University’s Internal Audit team and it would not be involved in the design of the system.
It was agreed that the Committee should be updated again in November.
APPENDIX B
Wednesday, 6 October 2010
AUDIT/2010/04. Internal Audit Update
Research Management: On Research Management, there were core issues surrounding
efficiency and effectiveness, including data quality, risk assessment, due diligence and the
required level of resource input. The Director of Finance confirmed that the report
clarified the main requirements and highlighted that data quality was the fundamental
issue. The Committee was concerned to note the findings and the Secretary of Court
confirmed that he would be carrying out a detailed review of research management and
would take forward the recommendations highlighted in the Audit report. The review
would be concluded by December 2010. It was agreed that the report findings should be
reported at the February Audit Committee meeting.
Wednesday, 24 February 2010
AUDIT/2009/24 Implementation of Outstanding Priority 1 and 2 Recommendations
The Committee was updated on the degree of implementation of the audit
recommendations.
Finance Office
Research: The structure of the pre and post award system would be discussed as part
of the University restructure and should be progressed by December 2010.
Departments other than the Finance Office
The remaining 2 recommendations are ongoing regarding standardised user access controls
across the University and developing a research and finance system interface.