Your HR function

Roedd y cais yn llwyddiannus.

Dear West Lothian College,

I am writing to request information under the Freedom of
Information Act (Scotland) 2002 on the structure, competencies and
remuneration of your Human Resources function.

I shall be grateful if you would provide me with the following
information in respect of your Human Resources (HR) function:

1. An organisational chart indicating all the posts within your
institution which constitute your HR function. If HR-related
activities (eg Learning & Development, Organisational Development,
Health & Wellbeing, etc) are managed outwith your main HR function,
please include information on these as well.

2. Details of the overall role and specific duties undertaken by
each of the posts detailed in (1) above (eg job descriptions, role
profiles, etc).

3. Details of the competencies required for each of the posts
detailed in (1) above (eg person specifications, competency
frameworks, etc).

4. The remuneration package for each post, including:
a. The gross salary range (or spot salary) applicable to each post;
b. Any bonus/merit/performance payments that the posts are
potentially eligible for and the procedure for awarding these;
c. The annual leave entitlement, please detail if bank holidays,
institutional closure periods, are in addition or included in the
annual leave entitlement.
d. Details of any superannuation scheme.

5. Details of your total HR staff cost in £ (sterling) and as a
proportion of your
a. Institutional income;
b. Institutional payroll, including salary on-costs.

6. Details of the total HR budget, including whether this includes
staff development for HR staff.

7. Details of any institution-wide, centrally administered staff
development budget, how institutional and individual priorities are
set and the process for allocating and/or accessing these funds

To place this data in context I shall be grateful if you would also
provide me with the headcount and full-time equivalent of your:

1. Academic staff
2. Support staff

I would like the above information to be provided to me in an
electronic format.

I understand that under the act, I should be entitled to a response
within 20 working days of your receipt of this email. I would be
grateful if you could confirm by email that you have received this

I look forward to hearing from you.

Yours faithfully,

Paul Smith

George Hotchkiss, West Lothian College

[Subject only] Re: Freedom of Information request - Your HR function

dangos adrannau a ddyfynnir

George Hotchkiss, West Lothian College

8 Atodiad

Dear Sir Please find attached data requested. I trust that this meets your requirements should this not be the case please contact me. For wider data on College accounts please see the relevant section of the College website.

Additionally please note that:
There are no bonuses payable and the superannuation scheme is the Local Government Pension Scheme.
Ours is administered by Lothian Pension Fund.

No data has been withheld. Your rights to lodge and complaint or a review are noted on the College website.

dangos adrannau a ddyfynnir

Dear George Hotchkiss,

Apologies for not responding to your earlier email, I would still like to receive the information I requested under points 5, 6 & 7 of my initial request together with the data on the composition of the institutions staff and shall be grateful if you would confirm when this would be available to me.

Yours sincerely,

Paul Smith

George Hotchkiss, West Lothian College

Dear Sir my apologies if the information I sent did not fully met your requirements. Please confirm is your request focused on year 2012/13 or 2013/14?

dangos adrannau a ddyfynnir

Dear George Hotchkiss,


Yours sincerely,

Paul Smith

George Hotchkiss, West Lothian College

Dear Sir

With reference to your freedom of information request. The College does not hold figures on the percentages requested (item 5) please see the figures provided below:

Current staffing is -

FTE Academic Staff - 144 (as of November 2012)
FTE Support Staff - 155 (as of November 2012)

The College's Statutory accounts are on the College's website these contain figures on income and salary costs.

The HR budget is itemised in the document sent previously marked HR Team. This excludes HR staff development costs.

The Staff Development budget for 2012-2013 was £65,413, CPD is allocated through individual reviews with staff members.

Kind regards

George Hotchkiss
Assistant Principal, Enterprise & Organisational Development

dangos adrannau a ddyfynnir