WOODCOTE SCHOOLS Coulsdon **. PARENT ACCESS BAN ** NO Motor Vehicles Except Permit Holders ** Mon-Fri 0800-0930 and 1430-1600 ** DUNSFOLD RISE AREA ** - Vehicles passing the entry ban signs

Roedd y cais yn rhannol lwyddiannus.

Dear Croydon Borough Council,

Please provide an XLS spreadsheet listing ALL vehicles recorded entering the roads covered by the entry ban, for the period from 15 Aug 2017 to the most recent date available, which will be no earlier than 15 Nov 2017.

This should include

DATE + TIME of entry
ROAD - Meadow Rise or Fairfield Way
PERMIT - whether the vehicle was covered by a permit - and the period it was valid
LETTER - whether a warning letter was sent - with date
FINE NOTICE - whether a fine notice was sent - with date
RESPONSE - whether the council received a response to the warning letter or an appeal or other representation to the fine
FINE PAID OR CANCELLED - whether the fine was paid or cancelled, and how much - and the reasons if cancelled
FORMAL APPEAL - whether there was a formal appeal after initial appeal was rejected - and OUTCOME - current status of this - paid, cancelled, `appealed to PATAS etc
PARTIAL POSTCODE - the first part of the postcode for each vehicle recorded where this is known - eg CR5, SW16 etc
Note - this must be known for any permit or any fine or warring letter issued

Yours faithfully,

Lorraine McLeod

Freedom of Information,

 

Dear Ms McLeod

 

Freedom of Information Request

 

Thank you for your recent request.

 

Your request is being considered and you will receive a response within
the statutory timescale of 20 working days, subject to the application of
any exemptions. Where consideration is being given to exemptions the 20
working day timescale may be extended to a period considered reasonable
depending on the nature and circumstances of your request. In such cases
you will be notified and, where possible, a revised time-scale will be
indicated. In all cases we shall attempt to deal with your request at the
earliest opportunity.

 

There may be a fee payable for the retrieval, collation and provision of
the information requested where the request exceeds the statutory limit or
where disbursements exceed £450. In such cases you will be informed in
writing and your request will be suspended until we receive payment from
you or your request is modified and/or reduced.

 

Your request may require either full or partial transfer to another public
authority. You will be informed if your request is transferred.

 

If we are unable to provide you with the information requested we will
notify you of this together with the reason(s) why and details of how you
may appeal (if appropriate).

 

Please note that the directorate team may contact you for further
information where we believe that the request is not significantly clear
for us to respond fully.

 

 

Yours sincerely

 

Joanne Welch-Hall

FOI Co-ordinator

Croydon Council

 

Information in relation to the London Borough of Croydon is available
at [1]http://www.croydonobservatory.org/. Also responses to previous
Freedom of Information requests can also be found on the following link

[2]https://croydondata.wordpress.com/ Council services, online, 24/7
www.croydon.gov.uk/myaccount Download our new free My Croydon app for a
faster, smarter and better way to report local issues
www.croydon.gov.uk/app From 1 October 2015, it is a legal requirement for
all privately rented properties in Croydon to be licensed. Landlords
without a licence could face fines of up to £20,000. For more information
and to apply for a licence visit www.croydon.gov.uk/betterplacetorent
Please use this web site address to view the council's e-mail disclaimer -
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1. http://www.croydonobservatory.org/
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Freedom of Information,

1 Atodiad

Dear Ms McLeod

 

Freedom of Information Request

Please see attached the council's response to your Freedom of Information
request.

Yours sincerely

 

Ahtisham Riaz

FOI Coordinator

Croydon Council

 

Council services, online, 24/7 www.croydon.gov.uk/myaccount Download our
new free My Croydon app for a faster, smarter and better way to report
local issues www.croydon.gov.uk/app From 1 October 2015, it is a legal
requirement for all privately rented properties in Croydon to be licensed.
Landlords without a licence could face fines of up to £20,000. For more
information and to apply for a licence visit
www.croydon.gov.uk/betterplacetorent Please use this web site address to
view the council's e-mail disclaimer -
http://www.croydon.gov.uk/email-disclaimer

Dear Freedom of Information,

With reference to your refusal to provide the information on cost grounds:

I do not believe it would need to take as long as you suggest to provide the information.

Please provide a breakdown of time to provide the various separate groups of elements
Then I can modify the request if necessary.

For example, the PCN data should be easy and quick to provide.
Likewise to extract the log of vehicles recorded would be easy and quick.

Yours sincerely,

Lorraine McLeod

Dear Freedom of Information,

I wrote back to you over a week ago, but have not heard back from you.

Kindly confirm that you are dealing with my follow-up to your initial rejection.

Yours sincerely,

Lorraine McLeod

Information,

Hi Lorraine,

Sorry for not acknowledging this initially, but yes we have sent this back to the department to clarify.

Thanks,

Steven Borg
Information Co-ordinator
Croydon Council

Digital Council of the Year

ICT Client Unit (ICU)
Customer Transformation and Communications Services
Information Team
Resources Department
7th Floor, Zone B
Bernard Weatherill House
8 Mint Walk
Croydon CR0 1EA

For Subject Access Request queries please email - [email address]
For Freedom of Information Request queries please email - [email address]

dangos adrannau a ddyfynnir

Dear Croydon Borough Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Croydon Borough Council's handling of my FOI request 'WOODCOTE SCHOOLS Coulsdon **. PARENT ACCESS BAN ** NO Motor Vehicles Except Permit Holders ** Mon-Fri 0800-0930 and 1430-1600 ** DUNSFOLD RISE AREA ** - Vehicles passing the entry ban signs'.

7-11-17: - EIR -FOI Request made
30-11-17: - Croydon REFUSED on unspecified cost grounds
30-11-17: - Asked council to assist with breakdown of costs
7-12-17: - Croydon stated had passed back "to clarify"
17-12-17: - Nothing further heard

It does not take over 2 weeks to clarify a request for details of grounds for Refusal on cost grounds.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/w...

Yours faithfully,

Lorraine McLeod

Smeeth, Matthew,

2 Atodiad

Dear Ms Mcleod,

 

Further to your email dated 17 December 2017, in which you requested an
Internal Review of the Councils response to your request for information.
I have now concluded this review and I am able to reply as follows.

 

In your request for Internal Review, you asked the Council to provide you
with a response to your original request.

 

In your request for information dated 07/11/2017 you requested the
following information:

 

“‘Please provide an XLS spreadsheet listing ALL vehicles recorded entering
the roads covered by the entry ban, for the period from 15 Aug 2017 to the
most recent date available, which will be no earlier than 15 Nov 2017.

 

This should include

 

DATE + TIME of entry

ROAD - Meadow Rise or Fairfield Way

PERMIT - whether the vehicle was covered by a permit - and the period it
was valid LETTER - whether a warning letter was sent - with date FINE
NOTICE - whether a fine notice was sent - with date RESPONSE - whether the
council received a response to the warning letter or an appeal or other
representation to the fine FINE PAID OR CANCELLED - whether the fine was
paid or cancelled, and how much - and the reasons if cancelled FORMAL
APPEAL - whether there was a formal appeal after initial appeal was
rejected - and OUTCOME - current status of this - paid, cancelled,
`appealed to PATAS etc PARTIAL POSTCODE - the first part of the postcode
for each vehicle recorded where this is known - eg CR5, SW16 etc Note -
this must be known for any permit or any fine or warring letter issued”

 

The Council responded to you on the 30 November 2017 informing you that it
considered that the requested  was exempt from disclosure under Regulation
12(4)(b) of the Environmental Information Regulations. Regulation 12(4)(b)
states:

 

“For the purposes of paragraph (1)(a), a public authority may refuse to
disclose information to the extent that –

(b) The request for information is manifestly unreasonable”

 

The Council stated that to collate the response in this case would take an
inordinate amount of time due to the huge volume of information involved,
and that to do so would therefore  be manifestly unreasonable. 

 

On the 30 November 2017 you requested clarification of the  the Council’s
response:

 

            “With reference to your refusal to provide the information on
cost grounds:

 

I do not believe it would need to take as long as you suggest to provide
the information.

 

Please provide a breakdown of time to provide the various separate groups
of elements

Then I can modify the request if necessary.

 

For example, the PCN data should be easy and quick to provide.

Likewise to extract the log of vehicles recorded would be easy and quick.”

 

You then requested an Internal Review of the original response provided to
you and the failure to the respond to your request for clarification on 17
December 2017:

 

               ”Please pass this on to the person who conducts Freedom of
Information reviews.

 

I am writing to request an internal review of Croydon Borough Council's
handling of my FOI request 'WOODCOTE SCHOOLS Coulsdon **. PARENT ACCESS
BAN ** NO Motor Vehicles Except Permit Holders ** Mon-Fri 0800-0930 and
1430-1600 ** DUNSFOLD RISE AREA ** - Vehicles passing the entry ban
signs'.

 

7-11-17: - EIR -FOI Request made

30-11-17: - Croydon REFUSED on unspecified cost grounds

30-11-17: - Asked council to assist with breakdown of costs

7-12-17: - Croydon stated had passed back "to clarify"

17-12-17: - Nothing further heard

 

It does not take over 2 weeks to clarify a request for details of grounds
for Refusal on cost grounds.”

 

On receiving your request for an Internal Review, I contacted the name
them or the Head of Service team responsible for managing the Woodcote
Schools Pilot and reviewed the response that you were originally provided
with in response to your request for information. I consider that the
exception avaibale under Regulation 12(4)(b) of the Environmental
Information Regulations, was inappropriately applied when considering your
original request and that are able to be provided with the information you
requested, in the attached Excel spreadsheet.

 

I have been informed that the system ignores any vehicles entering the
roads which have valid permits and therefore this information is not held
Further information is not held for  vehicles that entered the road since
15 August 2017; the pilot scheme stated on 4 September 2017 however for
the first 4 weeks warning notices were issued as opposed to PCNs. The
Council  issued PCNs from  2 October 2017 onwards and these are detailed
in the information provided to you.

 

Lastly please accept my apologies for the delay you have experienced in
being provided with the information you requested.

 

If you are not content with the outcome of the Internal Review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

Kind regards

 

Matthew Smeeth

Paralegal

 

[1]cid:995D36CC-63D9-452C-921A-47E295D9BC0F

 

Resources Department

Legal Services

Litigation and Corporate Law Team

7th Floor Zone C
Bernard Weatherill House

8 Mint Walk

Croydon CR0 1EA

 

DX 136016 CROYDON 17

 

 

Tel: 020 8760 5768 (Ext. 62252)

Fax: 020 8760 5679

 

Council services, online, 24/7 www.croydon.gov.uk/myaccount Download our
new free My Croydon app for a faster, smarter and better way to report
local issues www.croydon.gov.uk/app From 1 October 2015, it is a legal
requirement for all privately rented properties in Croydon to be licensed.
Landlords without a licence could face fines of up to £20,000. For more
information and to apply for a licence visit
www.croydon.gov.uk/betterplacetorent Please use this web site address to
view the council's e-mail disclaimer -
http://www.croydon.gov.uk/email-disclaimer

References

Visible links

Smeeth, Matthew,

Smeeth, Matthew would like to recall the message, "Internal Review of Freedom of Information request 8598".
Council services, online, 24/7 www.croydon.gov.uk/myaccount Download our new free My Croydon app for a faster, smarter and better way to report local issues www.croydon.gov.uk/app From 1 October 2015, it is a legal requirement for all privately rented properties in Croydon to be licensed. Landlords without a licence could face fines of up to £20,000. For more information and to apply for a licence visit www.croydon.gov.uk/betterplacetorent Please use this web site address to view the council's e-mail disclaimer - http://www.croydon.gov.uk/email-disclaimer

Smeeth, Matthew,

2 Atodiad

Dear Ms Mcleod,

 

Further to your email dated 17 December 2017, in which you requested an
Internal Review of the Councils response to your request for information.
I have now concluded this review and I am able to reply as follows.

 

In your request for Internal Review, you asked the Council to provide you
with a response to your original request.

 

In your request for information dated 07/11/2017 you requested the
following information:

 

“‘Please provide an XLS spreadsheet listing ALL vehicles recorded entering
the roads covered by the entry ban, for the period from 15 Aug 2017 to the
most recent date available, which will be no earlier than 15 Nov 2017.

 

This should include

 

DATE + TIME of entry

ROAD - Meadow Rise or Fairfield Way

PERMIT - whether the vehicle was covered by a permit - and the period it
was valid LETTER - whether a warning letter was sent - with date FINE
NOTICE - whether a fine notice was sent - with date RESPONSE - whether the
council received a response to the warning letter or an appeal or other
representation to the fine FINE PAID OR CANCELLED - whether the fine was
paid or cancelled, and how much - and the reasons if cancelled FORMAL
APPEAL - whether there was a formal appeal after initial appeal was
rejected - and OUTCOME - current status of this - paid, cancelled,
`appealed to PATAS etc PARTIAL POSTCODE - the first part of the postcode
for each vehicle recorded where this is known - eg CR5, SW16 etc Note -
this must be known for any permit or any fine or warring letter issued”

 

The Council responded to you on the 30 November 2017 informing you that it
considered that the requested  was exempt from disclosure under Regulation
12(4)(b) of the Environmental Information Regulations. Regulation 12(4)(b)
states:

 

“For the purposes of paragraph (1)(a), a public authority may refuse to
disclose information to the extent that –

(b) The request for information is manifestly unreasonable”

 

The Council stated that to collate the response in this case would take an
inordinate amount of time due to the huge volume of information involved,
and that to do so would therefore  be manifestly unreasonable. 

 

On the 30 November 2017 you requested clarification of the  the Council’s
response:

 

            “With reference to your refusal to provide the information on
cost grounds:

 

I do not believe it would need to take as long as you suggest to provide
the information.

 

Please provide a breakdown of time to provide the various separate groups
of elements

Then I can modify the request if necessary.

 

For example, the PCN data should be easy and quick to provide.

Likewise to extract the log of vehicles recorded would be easy and quick.”

 

You then requested an Internal Review of the original response provided to
you and the failure to the respond to your request for clarification on 17
December 2017:

 

               ”Please pass this on to the person who conducts Freedom of
Information reviews.

 

I am writing to request an internal review of Croydon Borough Council's
handling of my FOI request 'WOODCOTE SCHOOLS Coulsdon **. PARENT ACCESS
BAN ** NO Motor Vehicles Except Permit Holders ** Mon-Fri 0800-0930 and
1430-1600 ** DUNSFOLD RISE AREA ** - Vehicles passing the entry ban
signs'.

 

7-11-17: - EIR -FOI Request made

30-11-17: - Croydon REFUSED on unspecified cost grounds

30-11-17: - Asked council to assist with breakdown of costs

7-12-17: - Croydon stated had passed back "to clarify"

17-12-17: - Nothing further heard

 

It does not take over 2 weeks to clarify a request for details of grounds
for Refusal on cost grounds.”

 

On receiving your request for an Internal Review, I contacted the Head of
Service team responsible for managing the Woodcote Schools Pilot and
reviewed the response that you were originally provided with in response
to your request for information. I consider that the exception avaibale
under Regulation 12(4)(b) of the Environmental Information Regulations,
was inappropriately applied when considering your original request and
that are able to be provided with the information you requested, in the
attached Excel spreadsheet.

 

I have been informed that the system ignores any vehicles entering the
roads which have valid permits and therefore this information is not held
Further information is not held for  vehicles that entered the road since
15 August 2017; the pilot scheme stated on 4 September 2017 however for
the first 4 weeks warning notices were issued as opposed to PCNs. The
Council  issued PCNs from  2 October 2017 onwards and these are detailed
in the information provided to you.

 

Lastly please accept my apologies for the delay you have experienced in
being provided with the information you requested.

 

If you are not content with the outcome of the Internal Review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

Kind regards

 

Matthew Smeeth

Paralegal

 

[1]cid:995D36CC-63D9-452C-921A-47E295D9BC0F

 

Resources Department

Legal Services

Litigation and Corporate Law Team

7th Floor Zone C
Bernard Weatherill House

8 Mint Walk

Croydon CR0 1EA

 

DX 136016 CROYDON 17

 

 

Tel: 020 8760 5768 (Ext. 62252)

Fax: 020 8760 5679

 

Council services, online, 24/7 www.croydon.gov.uk/myaccount Download our
new free My Croydon app for a faster, smarter and better way to report
local issues www.croydon.gov.uk/app From 1 October 2015, it is a legal
requirement for all privately rented properties in Croydon to be licensed.
Landlords without a licence could face fines of up to £20,000. For more
information and to apply for a licence visit
www.croydon.gov.uk/betterplacetorent Please use this web site address to
view the council's e-mail disclaimer -
http://www.croydon.gov.uk/email-disclaimer

References

Visible links

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