Thank you for you Freedom of Information request.

This is an automated response. Your message has been received by East
Dunbartonshire Council.

Your request will be dealt with promptly and a full response will be issued
within 20 working days.

Should you not receive a response within this period, or you have any other
queries about your request please contact: [East Dunbartonshire Council request email] or 0141
578 8057.

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Further information detailing how East Dunbartonshire holds and uses personal information and copies of privacy notices used throughout the Council are available on our website at:
https://www.eastdunbarton.gov.uk/council...

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Dear Elton

Thank you for your request for information. In answer to your enquiry I can
provide the following response on behalf of East Dunbartonshire Council

I must advise that the Freedom of Information is the right to request
recorded information from the Council. The focus of this enquiry is that
the Council provide statements on the use of visitor books. The request is
for statements about recorded information rather than the information
itself. In order to provide assistance however, the Council has answered
the questions directly.

Do you currently record details of visitors attending your council offices?
Yes

What details do you record? E.g. name, company name, who they?re visiting,
etc
Visitor name, company, time in/out, who they are visiting, vehicle
registration where applicable

Do you do this electronically or on paper?
Paper

How long are the details kept?
Loose refill sheets are securely disposed of when completed, daily or
weekly

Is your method of visitor recording GDPR compliant?
This request seeks opinion and is therefore not a valid FOI request.
However, the Council is satisfied that the use of visitor books is
appropriate.

How much per annum does the visitor recording method you use cost the
council?
Under Section 17 of the Freedom of Information (Scotland) Act 2002 the
Council does not record this information. I would however, estimate that
the figure is no greater than £200 per annum

Do you currently record details of staff attending your council offices?
Yes, Council officers attending a building other than their normal place of
work are considered visitors. The above responses also apply to Council
officers.

Should you have any questions on the content of the response and would like
the Local Authority to clarify or explain, please do feel free to get in
contact, citing the enquiry reference number above.

If you are dissatisfied with the way in which East Dunbartonshire Council
responded to your request, you are entitled to require the Council to
review its decision. The review will be handled by staff who were not
involved in the original decision. Please note that in order for a review
to take place you must:
· Lodge a written requirement for a review within 40 working days of
the date of this letter
· Include a correspondence address and a description of the original
request and the reason why you are dissatisfied.
· Address your request to the Freedom of Information Officer:

Stephen Armstrong
Freedom of Information/Data Protection Officer,
East Dunbartonshire Council,
Telephone No. 0141-578 8057
[East Dunbartonshire Council request email]

The review will be handled by staff who were not involved in the original
decision. You will receive notice of the results of the review within 20
working days of receipt of your request. The notice will state the
findings of the review as well as details of how to appeal to the Scottish
Information Commissioner if you are still dissatisfied with the Council?s
response. You must request an internal review by the Council before a
complaint can be directed to the Scottish Information Commissioner.

Kind regards
Angela

Angela Fegan
Communications & Engagement Manager
East Dunbartonshire Council

Tel: 0141 578 8078
[mobile number]
Email: [email address]

www.eastdunbarton.gov.uk
Follow us on Twitter @EDCouncil or like us on
www.facebook.com/edunbartonshirecouncil

DISCLAIMER:
This email and any files transmitted with it are intended for the use of the individual or entity to whom they are addressed. It may contain information of a confidential or privileged nature.

If you have received this email in error please notify the originator of the message and destroy the e-mail.

East Dunbartonshire Council can not be held responsible for viruses, therefore please scan all attachments.

Any personal data contained in email communications with East Dunbartonshire Council will be processed in accordance with the General Data Protection Regulations 2016/679 ("GDPR") and all other relevant national data protection laws.

Further information detailing how East Dunbartonshire holds and uses personal information and copies of privacy notices used throughout the Council are available on our website at:
https://www.eastdunbarton.gov.uk/council...

The Council?s Data Protection Officer can be contacted at [email address] or on Tel: 0300 123 4510.

The views expressed in this message are those of the sender and do not necessarily reflect those of East Dunbartonshire Council who will not necessarily be bound by its contents.