Use of Google education products

Mr Rutherford made this Rhyddid Gwybodaeth request to Clackmannanshire Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn rhannol lwyddiannus.

Dear Clackmannanshire Council,

I am emailing to ask for information about the adoption of Google Classroom and Google Chromebooks in schools within the local authority area.

- How many, if any, primary and secondary schools are using Google Classroom?
- How many, if any, primary and secondary schools are using Google Chromebooks?

If Google Classroom and/or Chromebooks are being used by any schools within the local authority:

- Please could you share a copy of any risk assessment or privacy impact assessment conducted in relation to the adoption of Google Classroom and/or Google Chromebooks?

- Has any personal data about pupils been shared with Google?

- Who was responsible for the creation of pupil accounts (e.g. Google log-in): (i.e. Local Authority / Schools / Parents / Pupils / Other)

- Was specific written consent sought from parents prior to the creation of the pupil accounts used for Google Classroom and/or Google Chromebooks?

If personal data has been shared with Google;

- What is the GDPR lawful basis under which this personal data has been shared?

- Please could you share the documented decision on the legal basis to demonstrate compliance?

Thank you for your help.

Yours faithfully,

Alasdair Rutherford

Eileen McKinsley, Clackmannanshire Council

1 Atodiad

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To:
Mr. Alasdair Rutherford Contact: Eileen McKinsley
Tel. No: 01259 450000
Ref: EDU04272C8
Date: 26/03/2019

Dear Mr. Rutherford

Freedom of Information : EDU04272C8

I acknowledge receipt of your request for information which was received
on 25/03/2019 about Google Classroom and Google Chromebooks in schools.  
It will be forwarded to the appropriate Council Service for action and you
should receive a response, or a request for clarification by 24/04/2019.
If there is a need to clarify anything relating to your request,
colleagues will contact you.  

If you have any queries about this letter, please contact me.  

Yours sincerely

Eileen McKinsley

dangos adrannau a ddyfynnir

References

Visible links
1. http://www.clacks.gov.uk/
2. http://twitter.com/clackscouncil
3. http://www.facebook.com/officialclackman...

Eileen McKinsley, Clackmannanshire Council

1 Atodiad

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| Clackmannanshire Council, Kilncraigs, Alloa, Clackmannanshire FK10 ||
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To:
Mr. Alasdair Rutherford Contact: Eileen McKinsley
  Tel. No: 01259 450000
Ref: EDU04272C8
Date: 15/04/2019

Dear Mr. Rutherford

Freedom of Information Enquiry: EDU04272C8

Thank you for your information request dated 25/03/2019.

I am happy to supply you with the information you requested.

How many, if any, primary and secondary schools are using Google
Classroom?

RESPONSE: The education service does not hold this information. Access to
Google apps for Education is available to all staff and pupils through
Glow.

How many, if any, primary and secondary schools are using Google
Chromebooks?

RESPONSE: None.

If Google Classroom and/or Chromebooks are being used by any schools
within the local authority:

Please could you share a copy of any risk assessment or privacy impact
assessment conducted in relation to the adoption of Google Classroom
and/or Google Chromebooks?

RESPONSE: Google Classroom is available to all glow users through glow and
the privacy impact assessment is available here:-

[1]https://glowconnect.org.uk/wp-content/up...

Has any personal data about pupils been shared with Google?

RESPONSE: Please refer to Page 11 of the PIA document referred in the
previous answer.

Who was responsible for the creation of pupil accounts (e.g. Google
log-in): (i.e. Local Authority / Schools / Parents / Pupils / Other)

RESPONSE: The process is automatically handled via Seemis to RM Unify Glow
and then on to the Google tenancy within Glow.

Was specific written consent sought from parents prior to the creation of
the pupil accounts used for Google Classroom and/or Google Chromebooks?

RESPONSE: No.

If personal data has been shared with Google;

What is the GDPR lawful basis under which this personal data has been
shared?

RESPONSE: Glow’s Memorandum of Understanding
[2]https://glowconnect.org.uk/glow-and-gdpr/

Please could you share the documented decision on the legal basis to
demonstrate compliance?

RESPONSE:  Please refer to the information on the webpage referred to in
the previous question and the PIA also referred in a previous answer.

 

Yours sincerely

Eileen McKinsley

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| If you are not satisfied with this response, you may contact the |
| Council’s Head of Resources and Governance seeking a review of your |
| request. within 40 working days of receiving the response (the |
| address is: Clackmannanshire Council, Kilncraigs, Alloa FK10 1EB. |
| (Email address: [Clackmannanshire Council request email]). If you are not satisfied with |
| the outcome of the review you have the right to appeal directly to |
| The Scottish Information Commissioner, Kinburn Castle, Doubledykes |
| Road, St. Andrews, Fife KY16 9DS, or online |
| www.itspublicknowledge.info/Appeal within 6 months. |
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dangos adrannau a ddyfynnir

References

Visible links
1. https://glowconnect.org.uk/wp-content/up...
2. https://glowconnect.org.uk/glow-and-gdpr/
3. http://www.clacks.gov.uk/
4. http://twitter.com/clackscouncil
5. http://www.facebook.com/officialclackman...