Use of Google education products

Mr Rutherford made this Rhyddid Gwybodaeth request to Aberdeen City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Aberdeen City Council,

I am emailing to ask for information about the adoption of Google Classroom and Google Chromebooks in schools within the local authority area.

- How many, if any, primary and secondary schools are using Google Classroom?
- How many, if any, primary and secondary schools are using Google Chromebooks?

If Google Classroom and/or Chromebooks are being used by any schools within the local authority:

- Please could you share a copy of any risk assessment or privacy impact assessment conducted in relation to the adoption of Google Classroom and/or Google Chromebooks?

- Has any personal data about pupils been shared with Google?

- Who was responsible for the creation of pupil accounts (e.g. Google log-in): (i.e. Local Authority / Schools / Parents / Pupils / Other)

- Was specific written consent sought from parents prior to the creation of the pupil accounts used for Google Classroom and/or Google Chromebooks?

If personal data has been shared with Google;

- What is the GDPR lawful basis under which this personal data has been shared?

- Please could you share the documented decision on the legal basis to demonstrate compliance?

Thank you for your help.

Yours faithfully,

Alasdair Rutherford

Foi Enquiries, Aberdeen City Council

1 Atodiad

Dear Mr Rutherford,

 

Information enquiry reference FOI-19-0210.

 

Thank you for your recent request for information, which we received on 5
February 2019.

 

The scheduled date for our response to your request for information is on
or before 5 March 2019.

 

Please do not hesitate to contact us should you have any queries in the
meantime.

 

Yours sincerely,

 

Grant Webster

Access to Information Officer

 

 

Grant Webster |Access to Information Officer

Aberdeen City Council | Access to Information Team | Customer Feedback
|Customer

Marischal College |Business Hub 17,  3^rd Floor | Broad Street | Aberdeen
| AB10 1AQ

 

Dial: 01224 522166

[1]www.aberdeencity.gov.uk | Twitter: @AberdeenCC |
Facebook.com/AberdeenCC

 

IMPORTANT NOTICE: This e-mail (including any attachment to it) is
confidential, protected by copyright and may be privileged. The
information contained in it should be used for its intended purposes only.
If you receive this email in error, notify the sender by reply email,
delete the received email and do not make use of, disclose or copy it.
Whilst we take reasonable precautions to ensure that our emails are free
from viruses, we cannot be responsible for any viruses transmitted with
this email and recommend that you subject any incoming email to your own
virus checking procedures. Unless related to Council business, the
opinions expressed in this email are those of the sender and they do not
necessarily constitute those of Aberdeen City Council. Unless we expressly
say otherwise in this email or its attachments, neither this email nor its
attachments create, form part of or vary any contractual or unilateral
obligation. Aberdeen City Council's incoming and outgoing email is subject
to regular monitoring.

References

Visible links
1. http://www.aberdeencity.gov.uk/

Foi Enquiries, Aberdeen City Council

4 Atodiad

Dear Mr Rutherford,

 

Thank you for your information request of 05 February 2019.  Aberdeen City
Council (ACC) has completed the necessary search for the information
requested. Our response is now detailed below.

 

I am emailing to ask for information about the adoption of Google
Classroom and Google Chromebooks in schools within the local authority
area.

 

 a. How many, if any, primary and secondary schools are using Google
Classroom?

 

11 Secondary, 49 Primary

 

 b. How many, if any, primary and secondary schools are using Google
Chromebooks?

 

11 Secondary, 40 Primary

 

If Google Classroom and/or Chromebooks are being used by any schools
within the local authority:

 

 a. Please could you share a copy of any risk assessment or privacy impact
assessment conducted in relation to the adoption of Google Classroom
and/or Google Chromebooks?

 

Please find enclosed FOI-19-0210 - GAFE PIA Assessment. The service will
be subject to an updated DPIA in as part of our review of services across
Integrated Children’s and Family Services.

 

 b. Has any personal data about pupils been shared with Google?

Data shared with Google for the purpose of operating the service is
firstname and lastname.

 

 c. Who was responsible for the creation of pupil accounts (e.g. Google
log-in): (i.e. Local Authority / Schools / Parents / Pupils / Other)

 

Account management is shared between local authority central staff and
technical support staff within schools.

 

 d. Was specific written consent sought from parents prior to the creation
of the pupil accounts used for Google Classroom and/or Google
Chromebooks?

 

No.

 

If personal data has been shared with Google;

 

 a. What is the GDPR lawful basis under which this personal data has been
shared?

 

Our legal basis is given in privacy notice as our obligation to deliver
education services.

 

 b. Please could you share the documented decision on the legal basis to
demonstrate compliance?

 

As per our privacy notice attached. Please see attached document ref:
FOI-19-0210 - Update Letter for Parent-Carers.

 

INFORMATION ABOUT THE HANDLING OF YOUR REQUEST

 

ACC handled your request for information in accordance with the provisions
of the Freedom of Information (Scotland) Act 2002. Please refer to the
attached PDF for more information about your rights under FOISA.

 

We hope this helps with your request.

 

Yours sincerely,

 

[1]ACC_Crest_for Salomeh Kheyri Rad | Access to Information Officer
mac email
Aberdeen City Council | Access to Information Team |
Customer Feedback |Customer

Marischal College | Business Hub 17 | 3^rd Floor | Broad
Street | Aberdeen | AB10 1AQ

 

Dial: 01224 522166

[2]www.aberdeencity.gov.uk | Twitter: @AberdeenCC |
Facebook.com/AberdeenCC

 

 

 

IMPORTANT NOTICE: This e-mail (including any attachment to it) is
confidential, protected by copyright and may be privileged. The
information contained in it should be used for its intended purposes only.
If you receive this email in error, notify the sender by reply email,
delete the received email and do not make use of, disclose or copy it.
Whilst we take reasonable precautions to ensure that our emails are free
from viruses, we cannot be responsible for any viruses transmitted with
this email and recommend that you subject any incoming email to your own
virus checking procedures. Unless related to Council business, the
opinions expressed in this email are those of the sender and they do not
necessarily constitute those of Aberdeen City Council. Unless we expressly
say otherwise in this email or its attachments, neither this email nor its
attachments create, form part of or vary any contractual or unilateral
obligation. Aberdeen City Council's incoming and outgoing email is subject
to regular monitoring.

References

Visible links
2. http://www.aberdeencity.gov.uk/