We would like to acknowledge that we have received your email. The
University’s working arrangements are affected by the Coronavirus outbreak
but we will respond to your enquiry as soon as possible.

Information requests (freedom of information requests, environmental
information requests, data subject rights requests)

While we will make all efforts to respond to requests promptly, please be
aware that in some cases unfortunately we will not be able to respond
within statutory timescales. The [1]Scottish Information Commissioner’s
Office and the [2]Information Commissioner’s Office have both issued
statements about requests during the Covid-19 pandemic which you may find
helpful.

Please note that if you have only provided your first (or given) name in
the body of your email your request will not be valid.  To ensure your
request is valid and that the University is obliged to answer it, you must
provide your real name.  If you are making the request on behalf of
someone else you must provide their real name.  The Office of
the [3]Scottish Information Commissioner's guidance on this point explains
that if you do not provide your real name or the name of the person on
whose behalf you are making the request, you will lose your right to
appeal to the Commissioner should you be unhappy with the handling of your
request. The guidance also explains what constitutes a real name for the
purposes of making a request valid. Please refer to the guidance for
further details.

[4]The University of Edinburgh's request privacy notice, which describes
how we use the information you have supplied about yourself and your
request, is published on the University website.

The University of Edinburgh is a charitable body, registered in Scotland,
with registration number SC005336. Is e buidheann carthannais a th’ ann an
Oilthigh Dhùn Èideann, clàraichte an Alba, àireamh clàraidh SC005336.

References

Visible links
1. http://www.itspublicknowledge.info/home/...
2. https://ico.org.uk/
3. http://www.itspublicknowledge.info/Law/F...
4. https://www.ed.ac.uk/records-management/...

Dear Yohannes Lowe

Thank you for your email of 22 July requesting information.

I am writing to let you know that we have received your email and to help
you make a valid request. In this case your request is not valid because
you have not provided your full name in the body of your email making the
request.

To ensure your request is valid and that the University is obliged to
answer it, you must provide your real name in your request, which could be
your first name and last name, first initial and last name, or title and
last name. If you are making the request on behalf of someone else you
must provide their real name. The [1]Office of the Scottish Information
Commissioner's guidance on this point explains that if you do not provide
your real name or the name of the person on whose behalf you are making
the request, you will lose your right to appeal to the Commissioner should
you be unhappy with the handling of your request. The guidance also
explains what constitutes a real name for the purposes of making a request
valid. Please refer to the guidance for further details.

When you have made a valid request, we will respond as soon as possible.
However, as also explained in our acknowledgement message, the
University's working arrangements are affected by the Covid-19 outbreak.
While we will make all efforts to respond to requests promptly, please be
aware that in some cases unfortunately we will not be able to respond
within statutory timescales. The [2]Scottish Information Commissioner's
Office has issued a statement about requests during the Covid-19 pandemic
which you may find helpful.

If you are unhappy with the way the University has handled your request,
you do have the right to ask the University to conduct an internal review
of the reasons for the delay. The [3]Scottish Information Commissioner's
guidance about this during the Covid-19 pandemic is available on their
website. If you wish to submit a review request you should write to the
Records Management Section (using this email address), describing the
original request, explaining your grounds for dissatisfaction, and
including an address for correspondence. When the review process is
complete, if you are still dissatisfied, you may use the [4]Scottish
Information Commissioner's guidance on making an appeal to make an appeal
to the Commissioner.

The [5]University of Edinburgh's request privacy notice, which describes
how we use the information you have supplied about yourself and your
request, is published on the University website.

Yours sincerely

Tessa Ewart

Records Management

References

Visible links
1. https://www.itspublicknowledge.info/Law/...
2. http://www.itspublicknowledge.info/home/...
3. https://www.itspublicknowledge.info/Your...
4. https://www.itspublicknowledge.info/Your...
5. https://www.ed.ac.uk/records-management/...

Dear Yohannes Lowe

Thank you for your email of 23rd July confirming your real name. You will
receive a further notification once a case officer begins processing your
request.

As we have advised previously, the University's working arrangements are
affected by the Covid-19 pandemic. While we will make all efforts to
respond to requests promptly, please be aware that in some cases
unfortunately we will not be able to respond within statutory timescales.
The [1]Scottish Information Commissioner's Office has issued a statement
about requests during the Covid-19 pandemic which you may find helpful.

The [2]University of Edinburgh's request privacy notice, which describes
how we use the information you have supplied about yourself and your
request, is published on the University website.

Yours sincerely

Tessa Ewart

Records Management

References

Visible links
1. https://www.itspublicknowledge.info/home...
2. https://www.ed.ac.uk/records-management/...

Dear Yohannes Lowe

Thank you for your email of 23rd July where you have provided
clarification to your original request received the 22nd July. I confirm
receipt of this email. You will receive a further notification once a case
officer begins processing your request.

As we have advised previously, the University's working arrangements are
affected by the Covid-19 pandemic. While we will make all efforts to
respond to requests promptly, please be aware that in some cases
unfortunately we will not be able to respond within statutory timescales.
The [1]Scottish Information Commissioner's Office has issued a statement
about requests during the Covid-19 pandemic which you may find helpful.

The [2]University of Edinburgh's request privacy notice, which describes
how we use the information you have supplied about yourself and your
request, is published on the University website.

Yours sincerely

Tessa Ewart

Records Management

References

Visible links
1. https://www.itspublicknowledge.info/home...
2. https://www.ed.ac.uk/records-management/...

Dear Yohannes Lowe

Thank you for your email of the 22nd July requesting information about
students with hate crime convictions.

As explained in our acknowledgement message, the University's working
arrangements are affected by the Covid-19 pandemic. Unfortunately, I am
currently unable to tell you exactly when you will receive a response to
your request. However, I can confirm that it is actively being progressed
and that we are making all efforts to respond to your request promptly.
The [1]Scottish Information Commissioner's Office has issued a statement
about requests during the Covid-19 pandemic which you may find helpful.

If you are unhappy with the way the University has handled your request,
you do have the right to ask the University to conduct an internal review
of the reasons for the delay. The [2]Scottish Information Commissioner's
guidance about this during the Covid-19 pandemic is available on their
website. If you wish to submit a review request you should write to the
Records Management Section (using this email address), describing the
original request, explaining your grounds for dissatisfaction, and
including an address for correspondence. When the review process is
complete, if you are still dissatisfied, you may use the Scottish
Information Commissioner's guidance on making an appeal to make an appeal
to the Commissioner.

The [3]University of Edinburgh's request privacy notice, which describes
how we use the information you have supplied about yourself and your
request, is published on the University website.

Yours sincerely

Celia Jenkins

Records Management

References

Visible links
1. http://www.itspublicknowledge.info/home/...
2. http://www.itspublicknowledge.info/YourR...
3. https://www.ed.ac.uk/records-management/...

Dear Yohannes Lowe

Thank you for your email of 22 July 2021 requesting information. Please
find the University's response attached.

Yours sincerely

Celia Jenkins

Records Management Section
University of Edinburgh
Old College
South Bridge
Edinburgh
EH8 9YL

[1]https://www.ed.ac.uk/records-management

References

Visible links
1. file:///tmp/Records Management Section University of Edinburgh Old College South Bridge Edinburgh EH8 9YL https:/www.ed.ac.uk/records-management