Unclaimed Bicycles in police stations

jacob dabner made this Freedom of Information request to Metropolitan Police Service (MPS)

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Gwrthodwyd y cais gan Metropolitan Police Service (MPS).

Dear Metropolitan Police Service (MPS),
I am enquiring about statistics relating to unclaimed bicycles
in the metroplitan police's jurisdiction. Could you please, if possible, answer the following.

How many bicycles in the possession of the metropolitan police service as a result of suspected criminal activity where unclaimed in 2011, and so far in 2012?

How does the metropolitan police service dispose of unclaimed bicycles and how many have been disposed of in 2011, and so far in 2012?

Is there a record kept of the description,identifying features and frame numbers of unclaimed bicycles?

If data exists for previous periods in the last 10 years please include if feasible.

Yours faithfully, Jacob Dabner

Metropolitan Police Service (MPS)

Dear J Dabner

Freedom of Information Request Reference No: 2012110000401
I write in connection with your request for information which was received
by the Metropolitan Police Service (MPS) on 04/11/2012.  I note you seek
access to the following information:

*  "Dear Metropolitan Police Service (MPS),     I am enquiring about
statistics relating to unclaimed bicycles     in the metroplitan
police's jurisdiction. Could you please, if     possible, answer the
following.        
* How many bicycles in the possession of the metropolitan police    
service as a result of suspected criminal activity where unclaimed    
in 2011, and so far in 2012?        
* How does the metropolitan police service dispose of unclaimed    
bicycles and how many have been disposed of in 2011, and so far in    
2012?
* Is there a record kept of the description,identifying features and    
frame numbers of unclaimed bicycles?         If data exists for
previous periods in the last 10 years please     include if feasible.
"

Your request will now be considered in accordance with the Freedom of
Information Act 2000 (the Act).  You will receive a response within
the statutory timescale of 20 working days as defined by the Act,
subject to the information not being exempt or containing a reference
to a third party.  In some circumstances the MPS may be unable to
achieve this deadline.  If this is likely you will be informed and
given a revised time-scale at the earliest opportunity.

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
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right of complaint.

Should you have any further enquiries concerning this matter, please
write quoting the reference number above.

Yours sincerely

James Prescott
Policy & Support Officer
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Metropolitan Police Service (MPS)

Dear Mr Dabner

Freedom of Information Request Reference No: 2012110000401

I write in connection with your request for information which was received
by the Metropolitan Police Service (MPS) on 04/11/2012.  I note you seek
access to the following information:

"I am enquiring about statistics relating to unclaimed bicycles in the
Metropolitan police's jurisdiction. Could you please, if possible, answer
the following.

1) How many bicycles in the possession of the metropolitan police service
as a result of suspected criminal activity where unclaimed in 2011, and so
far in 2012?

2) How does the metropolitan police service dispose of unclaimed bicycles
and how many have been disposed of in 2011, and so far in 2012?

3) Is there a record kept of the description, identifying features and
frame numbers of unclaimed bicycles?

If data exists for previous periods in the last 10 years please include if
feasible."

DECISION:

This letter is to inform you that it will not be possible to respond to
your request within the cost threshold.  We estimate that the cost of
complying with this request would exceed the appropriate limit. The
appropriate limit has been specified in regulations and for agencies
outside central Government; this is set at £450.00.   This represents the
estimated cost of one person spending 18 hours [at a rate of £25 per hour]
in determining whether the MPS holds the information, and locating,
retrieving and extracting the information. In accordance with the Freedom
of Information Act 2000, this letter acts as a Refusal Notice. I have
outlined the sections relevant to this refusal notice in the legal annex
below.

To locate, retrieve and extract information for question 2 will exceed the
cost threshold. I hope the following explanation explains the reasons why.
The status of bicycles recovered after offences, such as classed as theft
of pedal cycle, is recorded in part on the CRIS system, It has computer
searchable property status codes which show if a bike has been recovered
whole or in part and if it has been damaged or not. It is not recorded in
a machine-run searchable format if these items are claimed/ unclaimed and
given back to the owner or not. It would require the details of
Investigation pages on theft of pedal cycle offences in CRIS to be
manually checked to determine whether or not it has been returned to the
owner or is unclaimed. This information is not guaranteed to be present as
it is not a requirement to enter it and so wholly subjective to the
entering officer. In the years 2011-12  (01.01.2011- 31.10.12) there were
41,700  recorded theft of pedal cycle offences and the number bikes
involved in these offences amounts to 45,330.

The number of bikes recovered amounts to 2,216 in this period. To manually
check each record to ascertain whether or not this bike was either claimed
or unclaimed would take time. Allowing what is a very conservative 5
minutes per CRIS (as you have to search detailed free text fields) this
would amount to approximately 7.7 days which would go well over the 18
hours time dictated under the Act.

In regards to the disposal of unclaimed bikes these are dealt with at each
borough by the property office, this would mean contacting each property
office and asking them to collate figures of bikes that are unclaimed  and
transferring these figures on to a supporting document. There is no
uniform way I suspect of this being recorded as these would not be
recorded on CRIS as this is not a crime.

Please note that the Information Commissioner's guidance states that
'Section 12 makes it clear that a public authority does not have to make a
precise calculation of the costs of complying with a request.  Only an
estimate is required, what amounts to a reasonable estimate can only be
considered on a case by case basis.'  The Information Commissioner also
advises 'where a reasonable estimate has been made that the appropriate
limit would be exceeded, there is no requirement for a public authority to
undertake work up to the limit.'

Advice and Assistance

Under Section 16 we are required to provide you with advice and assistance
to assist you with submitting a new request for recorded information which
can be located, retrieved and extracted within the 18 hours specified by
the Act.  

Due to the difficulty of obtaining this information it would be a hard to
suggest a redefinition of  the request on this occasion.

COMPLAINT RIGHTS

Your attention is drawn to the attached sheet which details your right of
complaint.

Should you have any further enquiries concerning this matter, please write
or contact Mark Breed on telephone number 0203 054 4486 quoting the
reference number above.

Yours sincerely

Mark Breed
Information Manager

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

NOTICE - This email and any attachments may be confidential, subject to
copyright and/or legal privilege and are intended solely for the use of
the intended recipient. If you have received this email in error, please
notify the sender and delete it from your system.  To avoid incurring
legal liabilities, you must not distribute or copy the information in this
email without the permission of the sender. MPS communication systems are
monitored to the extent permitted by law.  Consequently, any email and/or
attachments may be read by monitoring staff. Only specified personnel are
authorised to conclude any binding agreement on behalf of the MPS by
email. The MPS accepts no responsibility for unauthorised agreements
reached with other employees or agents.  The security of this email and
any attachments cannot be guaranteed. Email messages are routinely scanned
but malicious software infection and corruption of content can still occur
during transmission over the Internet. Any views or opinions expressed in
this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

Find us at:

Facebook: Facebook.com/metpoliceuk

Twitter: @metpoliceuk