Transfer of born-digital records to The National Archives (TNA)

Tulip made this Rhyddid Gwybodaeth request to Llywodraeth Cymru

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

Roedd y cais yn llwyddiannus.

Dear Welsh Government,
Have any born-digital records been transferred to TNA? If so, what is the volume and type of records. If not, when is it anticipated that digital transfers will begin?
Does your department use technology-assisted review for its sensitivity review of digital records or does it still use a file by file approach?

Yours faithfully,

Dr. Lale Özdemir

Llywodraeth Cymru

1 Atodiad

Dear Dr. Özdemir,

 

Thank you for your request for information regarding the transfer of Welsh
Government born-digital records to the National Archives (TNA).

 

We do indeed transfer historical digital records to TNA, and have been
doing so on a regular basis since 2014.

 

Here is a breakdown of the collections we have transferred, the sizes of
those collections (both in number of files, and in
gigabytes/megabytes/kilobytes) and, where available, a link to the
collection via TNA’s online catalogue:

 

+-----------------------------------------------------------------------------------------------------+
|Collection |Link to Collection via TNA’s Catalogue |Number of |Overall |
|Series Number| |Digital |Size of |
|and Title | |Files |Collection|
| | |Transferred| |
| | |(i.e. | |
| | |documents /| |
| | |items) | |
|-------------+----------------------------------------------------------------+-----------+----------|
|WA 11 - Welsh|[1]http://discovery.nationalarchives.gov.uk... |6.98MB |
|Government: | | | |
|Welsh | | | |
|Language | | | |
|Board: | | | |
|Records | | | |
|created by | | | |
|the Welsh | | | |
|Language | | | |
|Board | | | |
|relating to | | | |
|Welsh | | | |
|language | | | |
|policy | | | |
|-------------+----------------------------------------------------------------+-----------+----------|
|WA 12 - Welsh|[2]http://discovery.nationalarchives.gov.uk... |9.36MB |
|Government | | | |
|and | | | |
|predecessors:| | | |
|Welsh | | | |
|Language | | | |
|Policy: | | | |
|Records | | | |
|relating to | | | |
|the use of | | | |
|the Welsh | | | |
|Language in | | | |
|Education and| | | |
|Communities | | | |
|-------------+----------------------------------------------------------------+-----------+----------|
|WA 13 - Welsh|[3]http://discovery.nationalarchives.gov.uk... |43.40MB |
|Government | | | |
|and | | | |
|predecessors:| | | |
|Welsh | | | |
|Language | | | |
|Policy: | | | |
|Records | | | |
|relating to | | | |
|the use of | | | |
|Welsh | | | |
|Language in | | | |
|the Private | | | |
|and Public | | | |
|Sector | | | |
|-------------+----------------------------------------------------------------+-----------+----------|
|WA 16 - |Not yet available |6,605 |9.91GB |
|National | | | |
|Assembly for | | | |
|Wales, | | | |
|Executive and| | | |
|Successors: | | | |
|London 2012 | | | |
|Olympic and | | | |
|Paralympic | | | |
|Games: | | | |
|Digital and | | | |
|Paper Records| | | |
|-------------+----------------------------------------------------------------+-----------+----------|
|WA 17 - |Not yet available |5,313 |18.92GB |
|National | | | |
|Assembly for | | | |
|Wales, | | | |
|Executive and| | | |
|Successors: | | | |
|2010 Ryder | | | |
|Cup at the | | | |
|Celtic Manor | | | |
|Resort, | | | |
|Newport, | | | |
|Gwent, Wales:| | | |
|Digital and | | | |
|Paper Records| | | |
|-------------+----------------------------------------------------------------+-----------+----------|
|WA 19 - Welsh|[4]http://discovery.nationalarchives.gov.uk... |0.15GB |
|Assembly | | | |
|Government | | | |
|and | | | |
|Predecessor: | | | |
|Construction | | | |
|of the Wales | | | |
|Millennium | | | |
|Centre | | | |
|-------------+----------------------------------------------------------------+-----------+----------|
|WA 20 – Welsh|Not yet available |8,226 |2.13GB |
|Assembly | | | |
|Government | | | |
|and | | | |
|Predecessor: | | | |
|Construction | | | |
|of the Senedd| | | |
|-------------+----------------------------------------------------------------+-----------+----------|
|BD 137 - |Not yet available |6 |116KB |
|Welsh Office:| | | |
|Devolution | | | |
|Group: | | | |
|Registered | | | |
|Files (DEW | | | |
|Series) | | | |
+-----------------------------------------------------------------------------------------------------+

 

 

We currently employ a file by file approach to sensitivity review for our
digital transfers. However, the Welsh Government has recently acquired
eDiscovery software which has the capability to assist with sensitivity
review. This is an area we are exploring and intend to make use of for
future transfers.

 

I hope that this information is of interest, and sufficiently answers your
query.

 

Kind Regards,

 

Kate

Kate Roberts

Pennaeth Darganfod ac Arfarnu / Head of Discovery and Appraisal

Gwasanaethau Gwybodaeth, Llyfrgell ac Archifau / Information, Library and
Archive Services

Llywodraeth Cymru / Welsh Government

Ebost / Email: kate.roberts009@llyw.cymru / kate.roberts009@gov.wales

Ffôn / Tel: 03000 622043

 

Cysylltwch gyda fi ar Teams! [5]Teams-20x20 Chat with me on Teams!

 

 

Sganiwyd y neges hon am bob feirws hysbys wrth iddi adael Llywodraeth
Cymru. Mae Llywodraeth Cymru yn cymryd o ddifrif yr angen i ddiogelu eich
data. Os cysylltwch â Llywodraeth Cymru, mae ein [6]hysbysiad preifatrwydd
yn esbonio sut rydym yn defnyddio eich gwybodaeth a sut rydym yn diogelu
eich preifatrwydd. Rydym yn croesawu gohebiaeth yn Gymraeg. Byddwn yn
anfon ateb yn Gymraeg i ohebiaeth a dderbynnir yn Gymraeg ac ni fydd
gohebu yn Gymraeg yn arwain at oedi. On leaving the Welsh Government this
email was scanned for all known viruses. The Welsh Government takes the
protection of your data seriously. If you contact the Welsh Government
then our [7]Privacy Notice explains how we use your information and the
ways in which we protect your privacy. We welcome receiving correspondence
in Welsh. Any correspondence received in Welsh will be answered in Welsh
and corresponding in Welsh will not lead to a delay in responding.

References

Visible links
1. https://eur01.safelinks.protection.outlo...
2. https://eur01.safelinks.protection.outlo...
3. https://eur01.safelinks.protection.outlo...
4. https://eur01.safelinks.protection.outlo...
5. https://teams.microsoft.com/l/chat/0/0?u...
6. file:///tmp/”https:/gov.wales/about/welsh-government-privacy-notice/?lang=cy”
7. https://gov.wales/about/welsh-government...