The Accuracy of Information in Drug Discovery Unit Publications and the Consequences of Not Being Truthful

Roedd y cais yn rhannol lwyddiannus.

S. Grove (Ataliwyd y cyfrif)

Dear University of Dundee,
The paper entitled "Fragment Library Design, Synthesis and Expansion: Nurturing a Synthesis and Training Program" that was published in Drug Discovery Today by the Drug Discovery Unit of the Division of Biological Chemistry and Drug Discovery that can be downloaded from the University of Dundee's own webpages. The acknowledgements list nineteen (19) "undergraduate students" that contributed to this work. Two of these "undergraduate students" bear the same surname as one of the senior authors. Information in the public domain would suggest that these contributors to the work were not undergraduates at the University of Dundee.

Of the nineteen (19) undergraduate students referenced in the acknowlegements how many were from University of Dundee undergraduate courses?

Of the nineteen (19) undergraduate students referenced in the acknowlegements how many were undergraduates on exchange programs from institutions (i.e. not University of Dundee undergraduates)?

Of the nineteen (19) undergraduate students referenced in the acknowlegements how many were not enrolled on undergraduate courses either at the University of Dundee or any other university at the time they contributed to this work?

Of the nineteen (19) undergraduate students referenced in the acknowlegements how many were first degree relatives of the publications senior authors?

What University of Dundee policy and procedure details the consequences of knowingly publishing inaccurate information and when did this policy and procedure come into effect?

Yours faithfully,
S. Grove

FreedomOfInformation, University of Dundee

Thank you for your email.  If your message contains a request for
information the University will respond no later than 20 working days from
its receipt (or one month from receipt in the case of requests for your
own personal information).

If you have any questions about how your request will be managed, please
let me know.

Kind regards,

Alan Bell

Head of Information Governance

University of Dundee

Dundee DD1 4HN

The University of Dundee is a registered Scottish Charity, No: SC015096

FreedomOfInformation, University of Dundee

Dear S Grove,

Thank you for your request for information from the University of Dundee. Colleagues provide answers to your questions below. You will appreciate that with such a small sample size and when dealing with named individuals, the University must take extra care not to provide answers that inadvertently and inappropriately reveal personal information. As such, we have reordered your questions below to try and provide meaningful answers without placing third-party personal data into the public domain. We have also replaced small numbers with ‘less than five’ for the same reason.

I trust you will appreciate this issue so I have omitted a full explanation per S.16 and S.38 of FoI(S)A from this email for brevity. However, please let me know if you require that for your records.

1. Of the nineteen (19) undergraduate students referenced in the acknowledgements how many were from University of Dundee undergraduate courses?
2. Of the nineteen (19) undergraduate students referenced in the acknowledgements how many were not enrolled on undergraduate courses either at the University of Dundee or any other university at the time they contributed to this work?

Based on the data held in the student records system <5 persons were enrolled on something other than a UG pathway.

3. Of the nineteen (19) undergraduate students referenced in the acknowledgements how many were undergraduates on exchange programs from institutions (i.e. not University of Dundee undergraduates)?

<5.

4. Of the nineteen (19) undergraduate students referenced in the acknowledgements how many were first degree relatives of the publications senior authors?

Per S.16 and S.18 of FoI(S)A the University neither confirms nor denies that it holds this information.

The University is satisfied that if such information existed or was so held it would constitute the personal data of the parties concerned. As those persons would have no expectation that information concerning their familial relationships would be placed into the public domain by the University, to do so would breach the principles of data protection law. As such, the exemption in S.38 of FoI(S)A could apply.

The University considers that to reveal whether the information exists or is so held would be contrary to the public interest. The University asserts that the public interest in this instance is in it respecting the principles and requirements of data protection law. To confirm or deny whether information exists in this response would reveal whether familial relationships exist, thereby processing personal data in contravention of those principles.

5. What University of Dundee policy and procedure details the consequences of knowingly publishing inaccurate information and when did this policy and procedure come into effect?

The University’s policy concerning allegations of misconduct in research is available online here - https://www.dundee.ac.uk/media/dundeeweb...

I trust that this information is helpful.

Kind regards,

Alan

--
Alan Bell
Head of Information Governance
Culture & Information
University of Dundee
Dundee DD1 4HN

t: 01382 384441
http://www.dundee.ac.uk/cultureandinform...

This email is not legal advice and should not be
considered in that way.

Should you wish to appeal any decision concerning
the release of information by the University please
respond to [University of Dundee request email].
The University will then review your appeal according
to the procedures at
http://www.dundee.ac.uk/information-gove... <http://www.dundee.ac.uk/recordsmanagemen...>

If you are unhappy with the outcome of that review please forward your appeal to the Scottish Information Commissioner, Kinburn Castle, Doubledykes Rd, St Andrews, Fife, KY16 9DS (www.itspublicknowledge.info/Appeal).

If you remain dissatisfied following an appeal to the Commissioner your recourse is to the Court of Session on a point of law.

dangos adrannau a ddyfynnir

Dear University of Dundee,
The paper entitled "Fragment Library Design, Synthesis and Expansion: Nurturing a Synthesis and Training Program" that was published in Drug Discovery Today by the Drug Discovery Unit of the Division of Biological Chemistry and Drug Discovery that can be downloaded from the University of Dundee's own webpages. The acknowledgements list nineteen (19) "undergraduate students" that contributed to this work. Two of these "undergraduate students" bear the same surname as one of the senior authors. Information in the public domain would suggest that these contributors to the work were not undergraduates at the University of Dundee.

Of the nineteen (19) undergraduate students referenced in the acknowlegements how many were from University of Dundee undergraduate courses?

Of the nineteen (19) undergraduate students referenced in the acknowlegements how many were undergraduates on exchange programs from institutions (i.e. not University of Dundee undergraduates)?

Of the nineteen (19) undergraduate students referenced in the acknowlegements how many were not enrolled on undergraduate courses either at the University of Dundee or any other university at the time they contributed to this work?

Of the nineteen (19) undergraduate students referenced in the acknowlegements how many were first degree relatives of the publications senior authors?

What University of Dundee policy and procedure details the consequences of knowingly publishing inaccurate information and when did this policy and procedure come into effect?

Yours faithfully,
S. Grove

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The University of Dundee is a registered Scottish Charity, No: SC015096

S. Grove (Ataliwyd y cyfrif)

Dear University of Dundee,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of University of Dundee's handling of my FOI request 'The Accuracy of Information in Drug Discovery Unit Publications and the Consequences of Not

As the University of Dundee has effective policies and procedures in place to protect staff and students there will not be a requirement to make information/data ambiguous. I want the exact numbers and not "<5".

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/t...

Yours faithfully,

S. Grove

FreedomOfInformation, University of Dundee

Thank you for your email.  If your message contains a request for
information the University will respond no later than 20 working days from
its receipt (or one month from receipt in the case of requests for your
own personal information).

If you have any questions about how your request will be managed, please
let me know.

Kind regards,

Alan Bell

Head of Information Governance

University of Dundee

Dundee DD1 4HN

The University of Dundee is a registered Scottish Charity, No: SC015096

FreedomOfInformation, University of Dundee

Dear S Grove,

Thank you for message of 3 October asking the University to review its use of ‘less than five’ when providing data in response to the first three questions of your request of 4 September.

The use of ‘less than five’ is our normal practice when releasing data to reduce the risk of the inadvertent identification of individuals and the inappropriate release of personal data. Having considered your request for review, colleagues are satisfied that the use of ‘less than five’ and the exemption in S.38(1)(b) of FoI(S)A is appropriate in this instance.

Per S.16 of FoI(S)A, the University confirms that:

a. it holds information on the number of persons not enrolled on a UG programme and that it holds information concerning the number of persons on exchange programmes named in the article you specify;
b. it claims that the exact number of persons for those questions is exempt from disclosure;
c. it claims the exemption in S.38(1)(b) of FoI(S)A; and
d. it notes the following concerning its use of this exemption:

i. The pool of people in scope is small (19). The names of those individuals are listed on the article you cite. The risk of identification is therefore high and any action in respect of that information is likely to be the processing of personal data;
ii. The University recognises that any applicant under FoI(S)A has an interest in receiving the information they have requested. However, in this instance the University does not believe that actual numbers are either necessary or reasonably required to meet that interest. The University has confirmed that the answers are ‘less than five’ from a population of 19. As such, the University has indicated that the answer is a small number, meeting your interests, but has withheld enough detail to reduce the risk of the identification of individuals, balancing the interests of all parties;
iii. The individuals concerned have no expectation that this level of personal detail will be placed into the public domain by the University. The University asserts that such an action would not be fair to the data subjects per data protection principles. The University further asserts that, given the apparently targeted nature of your questions, the release of the detail you request has the potential to cause unwarranted distress for those identified.

I trust that our explanation is helpful.

Kind regards,

Alan

--
Alan Bell
Head of Information Governance
Culture & Information
University of Dundee
Dundee DD1 4HN

t: 01382 384441
http://www.dundee.ac.uk/cultureandinform...

This email is not legal advice and should not be
considered in that way.

If you are unhappy with the outcome of your review please forward your appeal to the Scottish Information Commissioner, Kinburn Castle, Doubledykes Rd, St Andrews, Fife, KY16 9DS (www.itspublicknowledge.info/Appeal).

If you remain dissatisfied following an appeal to the Commissioner your recourse is to the Court of Session on a point of law.

dangos adrannau a ddyfynnir

Dear University of Dundee,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of University of Dundee's handling of my FOI request 'The Accuracy of Information in Drug Discovery Unit Publications and the Consequences of Not

As the University of Dundee has effective policies and procedures in place to protect staff and students there will not be a requirement to make information/data ambiguous. I want the exact numbers and not "<5".

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/t...

Yours faithfully,

S. Grove

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #517746 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the latest advice from the ICO:
https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will be delayed.

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

The University of Dundee is a registered Scottish Charity, No: SC015096