Subscription Rooms decision process

Anna Smith made this Rhyddid Gwybodaeth request to Stroud District Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn rhannol lwyddiannus.

Dear Stroud District Council,

This is a request under the Freedom of Information Act. Please could you provide me with:

1. The names of the members of the Stroud District Council Task & Finish Group charged with responsibility for the review of the Subscription Rooms.
2. Dates and times of the meetings when the Task & Finish Group will meet to consider the bids submitted for the Subscription Rooms.
3. Confirmation of whether these meetings will be open to the public.
4. Copies of Appendix C, Appendix E and Appendix F mentioned in the minutes of the Strategy and Resources Committee on 26 January 2017: https://www.stroud.gov.uk/media/241244/i...
5. The written criteria by which Stroud District Council will evaluate bids for the Stroud Subscription Rooms.
6. Copies of any documents that contain details of the “issues relating to the title to the land which may affect its attraction to the commercial market”, as mentioned in the minutes of 26 January 2017.
7. Any other preparatory reports or papers prepared by or for the Task & Finish Group relating to the review of the Subscription Rooms.
8. The date when the Task & Finish Group will report to the Strategy & Resources Committee.
9. Confirmation of whether this meeting will be public.

Thank you for your attention.

Yours faithfully,

Anna Smith

Stroud District Council

2 Atodiad

Dear Anna

 

Request for Information

 

Thank you for your request for information dated 7 August 2017

 

The information you have requested under the Freedom of Information act
can be found attached and below:

 

1. The members of the task and finish group are Cllr Doina Cornell
(Chair), Cllr Martin Baxendale, Cllr George Butcher, Cllr Gordon Craig,
Cllr Jonathan Edmunds, Cllr Keith Pearson, Cllr Nigel Studdert-Kennedy,
Cllr Chas Townley although please note that responsibility for the review
of the Subscription Rooms lies with the Strategy and Resources Committee,
not the Task and Finish Group.

 

2. No dates have been fixed for the Task and Finish Group or the
responsible committee to consider the bids although the Strategy and
Resources Committee will determine the bids later this year.

 

3.         The Strategy and Resources Committee will be a public meeting.

 

4.         These are public documents.  Please see Council website page

https://www.stroud.gov.uk/council-and-de...

 

5.         Please see item 4. 

 

6.         Please see attached title information sent out to bidders

 

7.         The report of the Task and Finish Group will be submitted to
the Strategy and Resources Committee when it meets to consider the review
of the Subscription Rooms later this year.

 

8.         The date of the meeting has not yet been finalised and will be
published.  (For your information it is anticipated the date will be
finalised by 12 October 2017).

 

9.         See item 3 above.

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of this letter and should be
addressed to me. The review request will then be referred to the Legal
Services Manager for consideration.

 

 

 

Yours sincerely

 

 

Mrs K Taubert

Customer Services

 

Stroud District Council

[1]www.stroud.gov.uk

 

( 01453 766321

* [2][Stroud District Council request email]

 

 

 

 

Dear Stroud District Council,

Please pass this on to the person who conducts Freedom of Information reviews.

Thank you for your response. I am writing to request an internal review of Stroud District Council's handling of my FOI request 'Subscription Rooms decision process'.

1. Please review part 2 of my request. I understand that the date and time of this meeting is known to the council. Please could you supply this information?

2. Please review part 5 of my request. I am pleased to hear that the criteria are public, but I have examined the 30 PDFs listed at the URL you supply, and none seem to contain the precise written criteria that the councillors will use to evaluate bids.

If the criteria are public, please could you supply their precise URL, and (if part of a longer document) the section number? If they are not yet public, please supply them. If no such criteria exist, please confirm this.

3. Please review part 7 of my request. It was a request for *any* preparatory documents prepared *either by or for* the Task & Finish Group relating to the review of the Subscription Rooms. If no such documents exist, please confirm this.

Thank you for your help. A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/s...

Yours faithfully,

Anna Smith

Stroud District Council

Dear Madam

 

Your request dated 10 September for a review of the response to your
information request is acknowledged.  A substantive response will be
provided as soon as possible, but in any event by 6 October.

 

Yours faithfully

Legal Services

Stroud District Council

 

The information included in this e-mail is of a confidential nature and is
intended only for the addressee. If you are not the intended addressee,
any disclosure, copying or distribution by you is prohibited and may be
unlawful. Disclosure to any party other than the addressee, whether
inadvertent or otherwise is not intended to waive privilege or
confidentiality.

Stroud District Council

Dear Ms Smith

 

Thank you for your email and apologies in the delay in acknowledging it.

 

This has been passed to an officer to review and you will receive a
detailed response by 9th Oct

 

Kind Regards

 

 

Mrs K Taubert

Senior Customer Services Advisor

 

Stroud District Council

Council Offices, Ebley Mill Stroud,

Glos, GL5 4UB.

 

Tel:         01453 766321

Email:      [1][Stroud District Council request email]

Website: [2]www.stroud.gov.uk

[3]www.stroud.gov.uk/gardenwaste

 

 

 

 

 

 

Stroud District Council

1 Atodiad

 

Please see attached a response to your request for a review.

 

 

The information included in this e-mail is of a confidential nature and is
intended only for the addressee. If you are not the intended addressee,
any disclosure, copying or distribution by you is prohibited and may be
unlawful. Disclosure to any party other than the addressee, whether
inadvertent or otherwise is not intended to waive privilege or
confidentiality.

Dear Stroud District Council,

Thank you for your review.

I would like to follow up re Question 7. You report that "notes of meetings and a draft report" were prepared for the Task & Finish Group. I understand that the Task & Finish Group has now held its final meeting, and made its recommendation.

You consider these documents to be exempt from publication under Sections 22, 36 and 42 of FOIA, though you do not clarify which documents are exempt under which section.

Since the Task & Finish Group has now held its final meeting and issued its recommendation, Section 36 no longer applies to the "notes of meetings".

In addition, I assume these "notes of meetings" are not exempt under either Section 22 (this presumably applies to the draft report only) or Section 42 (please see footnote 1 below).

Please could you therefore now publish these "notes of meetings"?

If these notes are still exempt for one of the above reasons, please confirm which. If Section 22, please confirm when the council plans to publish them.

Yours faithfully,

Anna Smith

[1] https://ico.org.uk/media/for-organisatio...

Stroud District Council

Dear Ms Smith

 

Many thanks for your email.

 

This has been passed to an officer to review and you will receive a
detailed response as soon as possible, but in any event by 20 November
2017.

 

Kind Regards

 

 

Mrs L Uppington

Customer Services

Stroud District Council

Ebley Mill

Ebley Wharf

Stroud

Gloucestershire

GL5 4UB

Email: [Stroud District Council request email]

 

 

 

 

 

 

Stroud District Council

Dear Ms Smith

 

I refer to your email of 23 October, which follows my letter to you of 9
October.  The matter has been referred to me.  Unfortunately, I have not
had the opportunity to deal with this as yet. 

 

I will revert to you with a substantive reply within the next two weeks
and apologise for not being in a position to do so before today.  If you
do not wish to await my response, you may refer the matter to the ICO
whose details I have previously supplied. 

 

With thanks,

I remain yours sincerely

 

Karen Trickey

Head of Legal Services and Monitoring Officer

 

 

dangos adrannau a ddyfynnir

Stroud District Council

1 Atodiad

Please see attached letter.

 

Karen Trickey

Head of Legal Services and Monitoring Officer

 

 

The information included in this e-mail is of a confidential nature and is
intended only for the addressee. If you are not the intended addressee,
any disclosure, copying or distribution by you is prohibited and may be
unlawful. Disclosure to any party other than the addressee, whether
inadvertent or otherwise is not intended to waive privilege or
confidentiality.

Gadawodd sebbacon anodiad ()

Just for the record, S36 is an exemption on the grounds that disclosure would inhibit the free and frank provision of advice / exchange of views for the purposes of deliberation / prejudice the effective conduct of public affairs.

S42 is an exemption of legal professional privilege, i.e. to prevent any legal advice sought being used against the council.

Gadawodd Anna Smith anodiad ()

I've requested a review from the ICO.