Dear University of Cardiff,

I am writing to make an open government request for all the information to which I am entitled under the Freedom of Information Act. In order to assist you with this request, I am outlining my query as specifically as possible. If you need any clarification then please do not hesitate to contact me. Under Section 16 it is your duty to provide advice and assistance and so I would expect you to contact me if you find this request unmanageable in any way.

I am looking for information regarding mental health issues among students, specifically:
a) Since the beginning of the 2009-10 academic year, how many of the students (both undergraduate and postgraduate) who formally requested concessions from the university (i.e. submitted an Extenuating Circumstances form), cited mental health issues as their reason for the request?
b) How many of these mental health-related appeals have been deemed legitimate enough by the university/department for the concessions to be granted?
c) Which mental health issues in particular have been those most cited (e.g. anxiety, depression etc.) in the forms.

To be clear, I recognise that the sensitivity of mental health issues involves a level of confidentiality, but given that I am asking for the data and not the identities of students, I see no reason why this information can not be shared.

I request access to the information in a Microsoft Excel spreadsheet format, where each of the 10 full academic years show all of the Extenuating Circumstances forms submitted with those relating to mental health clearly flagged and detailed with the specific issues/illness cited.
I understand that you are required to respond to my request within the 20 working days after you receive this letter. I would be grateful if you could confirm in writing that you have received this request.

I look forward to hearing from you.
Yours faithfully,
Max Copeman

InfoRequest, Cardiff University

Thank you for your message.  Please note: the University is closed for the
Christmas holiday from 23/12/19-02/01/20.

 

 

Diolch am eich neges.  Sylwer: mae’r Brifysgol ar gau dros wyliau'r
Nadolig rhwng 23/12/19-02/01/20.

 

InfoRequest, Cardiff University

Dear Max,

 

I acknowledge receipt of your email received by this office on 28/12/19 in
which you requested information regarding concessions for students
reporting poor mental health. 

 

Your request will now be dealt with under the Freedom of Information Act
2000 and has been allocated reference FOI19-511 concessions which should
be quoted in all correspondence. We will respond to your request within 20
working days starting the next working day after receipt, therefore you
can expect to receive a response no later than 28/01/20.

 

Where we consider that we will not be able to meet this deadline or if
further time is required to consider the public interest test we will
contact you as soon as possible and give you a revised date for response.

 

In some circumstances a fee may be payable and, if that is the case, we
will let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

Yours sincerely

 

John Groves   John Groves
Project Officer   Swyddog Prosiect
Strategic Planning & Governance     Adran Cynllunio Strategol a
Cardiff University Llywodraethu
2nd Floor, Friary House
Greyfriars Road Prifysgol Caerdydd
CF10 3AE
LLawr 2, Friary House

Heol y Brodyr Llwydion
CF10 3AE
Tel: 02920 879870   Ffon: 02920 879870
E-mail: [1][email address] E-bost:
[2][email address]
 
 
The University welcomes
correspondence in Welsh or English. Mae'r Brifysgol yn croesawu
gohebiaeth yn Gymraeg neu'n
Saesneg.

 

 

 

dangos adrannau a ddyfynnir

InfoRequest, Cardiff University

1 Atodiad

Dear Max

 

I am writing in response to your Freedom of Information request dated
28/12/19.

 

For ease of reference, I have reproduced your questions below and set out
our corresponding responses.

 

a)         Since the beginning of the 2009-10 academic year, how many of
the students (both undergraduate and postgraduate) who formally requested
concessions from the university (i.e. submitted an Extenuating
Circumstances form), cited mental health issues as their reason for the
request?

b)         How many of these mental health-related appeals have been
deemed legitimate enough by the university/department for the concessions
to be granted?

c)         Which mental health issues in particular have been those most
cited (e.g. anxiety, depression etc.) in the forms.

 

The information you have requested on extenuating circumstances is held at
school level and is not currently routinely collated centrally. As there
are 24 Academic Schools it would take considerably more than 18 hours to
collate the information you require. The University is not obliged to
spend more than 18 hours (as set by the Freedom of Information and Data
Protection (Appropriate Limit and Fees) Regulations 2004) collating such
information and accordingly the exemption provided by section 12(2) of the
Freedom of Information Act 2000 will apply.

 

In order to ascertain reasons for the submission and approval of
extenuating circumstances forms, including identifying those related to
mental health, and consequent sub-categories such as depression, anxiety
etc., each individual form must be reviewed at a school level. Again this
would exceed the time limit (18 hours) allowed under the Freedom of
Information and Data Protection (Appropriate Limit and Fees) Regulations
2004. Accordingly section 12(2) of the Freedom of Information Act 2000
will apply. Furthermore as some circumstances are unique to an individual,
disclosing specific reasons increases the risk of individual students
being identified. Under section 40(2) of the Freedom of Information Act
2000 I am unable to provide a greater level of detail as the disclosure of
information from which the individuals concerned may be identified would
be unfair and a breach of the data protection principles.

 

I have also enclosed a factsheet detailing some of the policies, practices
and statistics relating to mental health at Cardiff University.

 

I trust this information satisfies your enquiry.  The University has a
Freedom of Information Complaints Procedure should you feel dissatisfied
with this response or the way in which your request was handled.
Complaints must be made in writing and must set out why you believe the
University has not met its obligations under the Freedom of Information
Act.  You may email your complaint to [1][email address] where
it will be forwarded to the Director of Strategic Planning and Governance
who will be responsible for overseeing the review.

 

If you remain dissatisfied following the outcome of your complaint, you
have the right to apply directly to the Information Commissioner for
consideration.  The Information Commissioner can be contacted at the
following address: Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

I would like to take this opportunity to thank you for your interest in
Cardiff University. If you require further assistance please feel free to
contact me.

 

Yours sincerely

 

 

John Groves   John Groves
Project Officer   Swyddog Prosiect
Strategic Planning & Governance     Adran Cynllunio Strategol a
Cardiff University Llywodraethu
2nd Floor, Friary House
Greyfriars Road Prifysgol Caerdydd
CF10 3AE
LLawr 2, Friary House

Heol y Brodyr Llwydion
CF10 3AE
Tel: 02920 879870   Ffon: 02920 879870
E-mail: [2][email address] E-bost:
[3][email address]
 
 
The University welcomes
correspondence in Welsh or English. Mae'r Brifysgol yn croesawu
gohebiaeth yn Gymraeg neu'n
Saesneg.

 

 

 

dangos adrannau a ddyfynnir