Student and staff data: use of data analytics and machine learning

Jen Persson made this Rhyddid Gwybodaeth request to University of Southampton as part of a batch sent to 60 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Mae'r ymateb i'r cais hwn yn hwyr iawn. Yn ôl y gyfraith, ym mhob amgylchiad, dylai University of Southampton fod wedi ymateb erbyn hyn. (manylion). Gallwch gwyno drwy yn gofyn am adolygiad mewnol.

Dear University of Southampton,

I am making a request under the Freedom of Information Act 2000 (FOIA).

Please can you provide information pertaining to any data analytics software used by the university using personal data about your students and staff, since 2012.

1a). Whether you are using any data analytics software at all:
1b) if so, which ones?
1c) what date this data analytics processing began?
1d) indicate whether in the past and ended, or still in current use

2a). Any predictive analytics software such as used in but not only, Blackboard, Xray and JISC supported Civitas.
2b) if so, which ones?
2c) what date this analytics processing began for predictive purposes?

3. If the answer to Q1a or Q2a is yes, please provide a copy of any contract terms on using the data by the provider company including
a) the data items feedling analytics, any profiling, and/or used in prediction
b) what the prediction purposes / aims are
c) training the software (such as AI and machine learning) by the provider using the data provided via your organisation.

4. Whether the University is using its own student or staff population data for machine learning for purposes not included in 1-3 above? (ie but not only, within the university computing department for any project or with another third-party)

5. From which time periods were the student or staff data collected which are processed in any of the above (ie not only, retrospective student data from the last ten years / only current intake which began in autumn term 2018)?

6. How many people/user accounts have access to the whole population student data in any of the above in this calendar year?

Thank you for your consideration.
Sincerely,

Jen Persson

Support, University of Southampton

2 Atodiad

Dear Jen Persson,

Freedom of Information Act 2000

Date of request: 28-11-2018 11:32:19 GMT
Due date: 27-12-2018 11:32:19 GMT
Ref: RITM0153016

Acknowledgement of request for information

Thank you for your request for information dated 28-11-2018 11:32:19 GMT,
a copy of which is appended hereto for your ease of reference.

The University will endeavour to respond as soon as practicable and in any
event by 27-12-2018 11:32:19 GMT. The reference for your request is
RITM0153016: please quote this reference in any future correspondence
regarding this request.

Requested information:

Dear University of Southampton, I am making a request under the Freedom of
Information Act 2000 (FOIA). Please can you provide information pertaining
to any data analytics software used by the university using personal data
about your students and staff, since 2012. 1a). Whether you are using any
data analytics software at all: 1b) if so, which ones? 1c) what date this
data analytics processing began? 1d) indicate whether in the past and
ended, or still in current use 2a). Any predictive analytics software such
as used in but not only, Blackboard, Xray and JISC supported Civitas. 2b)
if so, which ones? 2c) what date this analytics processing began for
predictive purposes? 3. If the answer to Q1a or Q2a is yes, please provide
a copy of any contract terms on using the data by the provider company
including a) the data items feedling analytics, any profiling, and/or used
in prediction b) what the prediction purposes / aims are c) training the
software (such as AI and machine learning) by the provider using the data
provided via your organisation. 4. Whether the University is using its own
student or staff population data for machine learning for purposes not
included in 1-3 above? (ie but not only, within the university computing
department for any project or with another third-party) 5. From which time
periods were the student or staff data collected which are processed in
any of the above (ie not only, retrospective student data from the last
ten years / only current intake which began in autumn term 2018)? 6. How
many people/user accounts have access to the whole population student data
in any of the above in this calendar year? Thank you for your
consideration. Sincerely, Jen Persson

Yours sincerely,

Freedom of Information Office

email: [University of Southampton request email]

 
Ref:MSG7007923

Dear University of Southampton,
The response to my FOI request of November 28, 2018 is long overdue. By law, under all circumstances, the authority should have responded by now. Please can you let me know by when this will be possible, and provide the information requested.

Thank you.

Date of request: 28-11-2018 11:32:19 GMT
Due date: 27-12-2018 11:32:19 GMT
Ref: RITM0153016

Sincerely,
Jen Persson

UoS SafeSend, University of Southampton

5 Atodiad

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