Student and staff data: use of data analytics and machine learning

Jen Persson made this Rhyddid Gwybodaeth request to University of Portsmouth as part of a batch sent to 60 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear University of Portsmouth,

I am making a request under the Freedom of Information Act 2000 (FOIA).

Please can you provide information pertaining to any data analytics software used by the university using personal data about your students and staff, since 2012.

1a). Whether you are using any data analytics software at all:
1b) if so, which ones?
1c) what date this data analytics processing began?
1d) indicate whether in the past and ended, or still in current use

2a). Any predictive analytics software such as used in but not only, Blackboard, Xray and JISC supported Civitas.
2b) if so, which ones?
2c) what date this analytics processing began for predictive purposes?

3. If the answer to Q1a or Q2a is yes, please provide a copy of any contract terms on using the data by the provider company including
a) the data items feedling analytics, any profiling, and/or used in prediction
b) what the prediction purposes / aims are
c) training the software (such as AI and machine learning) by the provider using the data provided via your organisation.

4. Whether the University is using its own student or staff population data for machine learning for purposes not included in 1-3 above? (ie but not only, within the university computing department for any project or with another third-party)

5. From which time periods were the student or staff data collected which are processed in any of the above (ie not only, retrospective student data from the last ten years / only current intake which began in autumn term 2018)?

6. How many people/user accounts have access to the whole population student data in any of the above in this calendar year?

Thank you for your consideration.
Sincerely,

Jen Persson

Nicola Young, University of Portsmouth

Dear Jen, 
I refer to your email of 28 November 2018 in which you submitted a request
under the Freedom of Information Act 2000.  Your request relates to
information concerning the use of data analytics software and machine
learning. 
As you may be aware, the University has 20 working days in which to
respond to your request.  Therefore, I will respond more fully by 21
December 2018 (as the University is closed after that date until 2019),
although if it is possible to reply before then I will do so.  Should you
have any queries before then, however, please feel free to contact me
again either by replying to this email or by telephoning me directly on
02392 843103.
Yours sincerely
Nicola
Nicola Young (She, her, hers)
Assistant Complaints and Information Disclosure Officer
University of Portsmouth

T: 02392843103
E: [1][email address]
W: [2]www.port.ac.uk 

University of Portsmouth, University House, Winston Churchill Avenue,
Portsmouth, PO1 2UP.

For information about my decision to display my pronouns in my signature,
please visit:
[3]https://www.umass.edu/stonewall/sites/de...

dangos adrannau a ddyfynnir

Nicola Young, University of Portsmouth

Dear Jen, 

I write further to your request for information, below, made on 28
November 2018 under the terms of the Freedom of Information Act 2000, and
to the University’s acknowledgement of 29 November 2018. 

Having consulted my colleagues, I am now able to provide the following
response to your request. 

1a). Whether you are using any data analytics software at all:
The University is not using any data analytics software. 
1b) if so, which ones?
1c) what date this data analytics processing began?
1d) indicate whether in the past and ended, or still in current use
N/A. 

2a). Any predictive analytics software such as used in but not only,
Blackboard, Xray and JISC supported Civitas.
No. 
2b) if so, which ones?
2c) what date this analytics processing began for predictive purposes?
N/A. 
3. If the answer to Q1a or Q2a is yes, please provide a copy of any
contract terms on using the data by the provider company including 
a) the data items feedling analytics, any profiling, and/or used in
prediction
b) what the prediction purposes / aims are
c) training the software (such as AI and machine learning) by the provider
using the data provided via your organisation.
N/A. 
4. Whether the University is using its own student or staff population
data for machine learning for purposes not included in 1-3 above? (ie but
not only, within the university computing department for any project or
with another third-party)
No. 
5. From which time periods were the student or staff data collected which
are processed in any of the above (ie not only, retrospective student data
from the last ten years / only current intake which began in autumn term
2018)?
N/A. 
6. How many people/user accounts have access to the whole population
student data in any of the above in this calendar year?  
N/A. 

I trust that this is the information that you require, however, if you
have any queries, please do not hesitate to contact me either by replying
to the email that sends this letter or by telephoning me directly on 02392
84 3103.

 

Yours sincerely,

Nicola 

Nicola Young (She, her, hers)
Assistant Complaints and Information Disclosure Officer
University of Portsmouth

T: 02392843103
E: [1][email address]
W: [2]www.port.ac.uk 

University of Portsmouth, University House, Winston Churchill Avenue,
Portsmouth, PO1 2UP.

For information about my decision to display my pronouns in my signature,
please visit:
[3]https://www.umass.edu/stonewall/sites/de...

dangos adrannau a ddyfynnir