Student and staff data: use of data analytics and machine learning

Jen Persson made this Rhyddid Gwybodaeth request to Sheffield Hallam University as part of a batch sent to 60 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Sheffield Hallam University,

I am making a request under the Freedom of Information Act 2000 (FOIA).

Please can you provide information pertaining to any data analytics software used by the university using personal data about your students and staff, since 2012.

1a). Whether you are using any data analytics software at all:
1b) if so, which ones?
1c) what date this data analytics processing began?
1d) indicate whether in the past and ended, or still in current use

2a). Any predictive analytics software such as used in but not only, Blackboard, Xray and JISC supported Civitas.
2b) if so, which ones?
2c) what date this analytics processing began for predictive purposes?

3. If the answer to Q1a or Q2a is yes, please provide a copy of any contract terms on using the data by the provider company including
a) the data items feedling analytics, any profiling, and/or used in prediction
b) what the prediction purposes / aims are
c) training the software (such as AI and machine learning) by the provider using the data provided via your organisation.

4. Whether the University is using its own student or staff population data for machine learning for purposes not included in 1-3 above? (ie but not only, within the university computing department for any project or with another third-party)

5. From which time periods were the student or staff data collected which are processed in any of the above (ie not only, retrospective student data from the last ten years / only current intake which began in autumn term 2018)?

6. How many people/user accounts have access to the whole population student data in any of the above in this calendar year?

Thank you for your consideration.
Sincerely,

Jen Persson

! Freedom of Information Mailbox, Sheffield Hallam University

Reference: FOI/18/253

Dear Ms Persson

I am writing to acknowledge receipt of your Freedom of Information request on 28/11/2018. We will respond to your request in due course and within the 20 working days stipulated by the Freedom of Information Act.

Should you need to contact us regarding this request, please use our reference: FOI/18/253.

Kind regards,

The Information Governance Team

Governance Services
Sheffield Hallam University
Howard Street
Sheffield S1 1WB

Telephone +44 (0)114 225 5555

dangos adrannau a ddyfynnir

! Freedom of Information Mailbox, Sheffield Hallam University

1 Atodiad

Reference: FOI/18/253

Dear Ms Persson,

I am writing in response to your Freedom of Information request regarding data analytics software at the University. Please see the information below in response to your request.

1a). Whether you are using any data analytics software at all:
- Yes. Please see below.
1b) if so, which ones?
1c) what date this data analytics processing began?
1d) indicate whether in the past and ended, or still in current use

- Cognos, pre-2012, Current
MSSQL Stack, pre-2012, Current
Tableau, 2013, Current

2a). Any predictive analytics software such as used in but not only, Blackboard, Xray and JISC supported Civitas.
- No
2b) if so, which ones?
2c) what date this analytics processing began for predictive purposes?

3. If the answer to Q1a or Q2a is yes, please provide a copy of any contract terms on using the data by the provider company including
- No contract terms on data use.
a) the data items feedling analytics, any profiling, and/or used in prediction
b) what the prediction purposes / aims are
c) training the software (such as AI and machine learning) by the provider using the data provided via your organisation.

4. Whether the University is using its own student or staff population data for machine learning for purposes not included in 1-3 above? (ie but not only, within the university computing department for any project or with another third-party)
- No

5. From which time periods were the student or staff data collected which are processed in any of the above (ie not only, retrospective student data from the last ten years / only current intake which began in autumn term 2018)?
- 5. All staff and student data from prior to 2012

6. How many people/user accounts have access to the whole population student data in any of the above in this calendar year?
- The University has 4350 staff all of whom can access reports in the above systems.

This concludes the University's response to your request. Should you be dissatisfied with how the University's response, please consult the attached complaints procedure.

Kind regards,

The Information Governance Team

Governance Services
Sheffield Hallam University
Howard Street
Sheffield S1 1WB

Telephone +44 (0)114 225 5555

dangos adrannau a ddyfynnir